Special Meeting Of The WATER SUBCOMMITTEES OF THE CAMP MEEKER RECREATION & PARK DISTRICT AND OF THE OCCIDENTAL COMMUNITY SERVICES DISTRICT

TUESDAY, JULY 30, 2013               7:00 P.M.

Occidental Firehouse, Bohemian Highway, Occidental, CA

 I.   CALL TO ORDER

II.   ROLL CALL AND ELECTION OF CHAIRPERSON

III.  APPROVAL OF AGENDA

IV.  STATEMENTS OF ABSTENTION

V.   PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.   ACTION ITEMS:

A.  ACQUISITION OF WELL SITE PROTECTION EASEMENT AT THE MONTE RIO WELL AND/OR SITE ALTERNATIVES
DESCRIPTION:  There will be a discussion of the acquisition of parcel 095-017-021 adjacent to the well site, acquisition of parcel 095-017-020 or an easement from Monte Rio Parks and Rec, installation of a fence on the well site to restrict unauthorized activities adjacent to the wells. A lead agency may be recommended to investigate acquisitions.
PROPOSED ACTION:  Subcommittee members may/may not recommend action to their respective boards relative to parcel acquisition, easement and fence installation at the well site.  A lead agency may be chosen to investigate acquisitions.

B.  CONSTRUCTION OF A SECOND PUMP AT ALLIANCE PUMP STATION
DESCRIPTION:  Failures at the Alliance Pump Station lead Russian River Utility to recommend the construction of a second pump at the Alliance Pump Station.
PROPOSED ACTION:  Recommend lead agency in preparation of plans to construct a second pump at the Alliance Pump Station.

C.  OCSD REQUESTS THAT CMRPD APPROVE AN EXTENSION OF THEIR JULY 1995 AGREEMENT WITH SONOMA COUNTY WATER AGENCY.
DESCRIPTION:  CMRPD agreement with the Sonoma County Water Agency  expires in March 2014.  OCSD requests that CMRPD extend the agreement with the Sonoma County Water Agency.
PROPOSED ACTION:  Recommend that CMRPD Board President send a letter to the General Manager of the Sonoma County Water Agency requesting a time extension in their 1995 agreement and authorize the District Engineer to participate with the Joint Powers Committee in the negotiation with SCWA.

VII.   ADJOURNMENT

PDF of Supporting Documentation:

Minutes of the Special Meeting Of The WATER SUBCOMMITTEES OF THE CAMP MEEKER RECREATION & PARK DISTRICT AND OF THE OCCIDENTAL COMMUNITY SERVICES DISTRICT

TUESDAY, JULY 30, 2013               7:00 P.M.

Occidental Firehouse, Bohemian Highway, Occidental, CA

I.   CALL TO ORDER
The meeting was called to order at 7:03 p.m.

II.  ROLL CALL AND ELECTION OF CHAIRPERSON
Gary Helfrich and Anthony Tominia-Camp Meeker Recreation & Park
Ray Lunardi and John Gonnella-Occidental Community Services
Hal Wood and Jamie Dunton-Russian River Utility

Gary Helfrich was appointed to serve as chairperson for the meeting.

III.   APPROVAL OF AGENDA
A motion was made by John Gonnella and seconded by Anthony Tominia                                                             to approve the agenda as written.
The motion was approved.
Ayes: 4           Noes:  0           Abstain: 0

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
There was no public comment.

VI.      ACTION ITEMS:

A.  ACQUISITION OF WELL SITE PROTECTION EASEMENT AT                                                          THE MONTE RIO WELL SITE AND ALTERNATIVES
DESCRIPTION:  Hal Wood provided a description of the well site, the adjacent parcels, and its history.  A discussion of the acquisition of parcels adjacent to the well site or an             easement from Monte Rio Parks and Recreation as well as installation of a fence on the     well site to restrict unauthorized activities adjacent to the wells ensued.
ACTION:  Ray Lunardi will contact Monte Rio Recreation and Park regarding parcel        acquisition and/or obtaining an easement and report back to the Water Sub-Committee       group.

B.  CONSTRUCTION OF A SECOND PUMP AT ALLIANCE PUMP STATION
DESCRIPTION:  Hal Wood of Russian River Utility presented his opinion that failures at           the Alliance Pump Station indicate the installation of a second pump at Alliance  is necessary for system maintenance.  Detailed discussion ensued relative to engineering,       costs, and prospective location of the pump (above/under ground).
ACTION:  The sub-committee members will recommend to their respective agencies that a second pump be installed at Alliance in order to effectively service the system.  A review of:  1.) existing plans will be conducted for the installation of an above-ground pump at the Alliance Pump Station; 2.) no engineering will be needed as the installation is a maintenance issue rather than a system upgrade; and 3.) costs will be presented to both Boards prior to installation and shared on the current pro-ration basis (70%-30%   approximately) at the time of installation.

C.  OCSD REQUESTS THAT CMRPD APPROVE AN EXTENSION OF THEIR JULY           1995 AGREEMENT WITH SONOMA COUNTY WATER AGENCY.
DESCRIPTION:  Gary Helfrich reviewed the history of the CMRPD agreement with the             Sonoma County Water Agency that expires in March 2014 and stated that it is his feeling           that there is value to Camp Meeker’s participation in the extended SCWA contract.  Ray     Lunardi informed the group that presently the OCSD is unable to use their water permit   due to political issues at the State level.  Discussion continued regarding various scenarios relative to SCWA fees and surcharges, the application of such charges by SCWA, and the manner that the fees would be calculated and water use monitored.

ACTION:  The Camp Meeker sub-committee members agreed to recommend that CMRPD Board President send a letter to the General Manager of the Sonoma County Water Agency requesting an additional forty-year (40) time extension via ammendment #3 to their 1995 agreement expiring in March 2014 and authorize Gary Helfrich to          represent Camp Meeker in the negotiation process with SCWA.

VII.  ADJOURNMENT
As there was no further business to be brought before the Water Sub-committee at this time,  a motion was made by John Gonnella, and seconded by Gary Helfrich that the July 2013 meeting of  the Water Sub-Committees of the Camp Meeker Recreation and Park District and the Occidental Community Services District be adjourned.
The motion was approved.

Ayes: 4           Noes: 0            Abstain: 0       Absent: 0

The meeting adjourned at 7:55 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD