Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday June 18, 2019 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.   CALL TO ORDER
The meeting was called to order at 7:05 p.m. by President Helfrich.

II.   ROLL CALL
Directors Helfrich, Larson, McDaniel, Tominia, and Watson were present.

III.   APPROVAL OF AGENDA
A motion was made by Valery Larson, and Lynn Watson seconded to approve the agenda as posted.
Directors Helfrich, Larson, McDaniel, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.   PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

Richard Seaman of Fire Safe-Camp Meeker informed the Board that he had a note of thanks from the community to Cal Fire for their recent response to a house fire in Camp Meeker in the event that any one present would like to sign.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  May 21, 2019 minutes
A motion was made by John McDaniel, and, seconded by Valery Larson to approve the May 21, 2019 minutes as recorded.
Directors Helfrich, Larson, McDaniel, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

B.  Payment of Claims
A motion was made by Anthony Tominia, and seconded by John McDaniel to approve the June 18, 2019 warrant request 2018/2019-012 as follows:

2018-2019-012RP-June 201911,343.03

$31,275.82Water-June 201919,932.79

Wells Fargo Bank Checks 1930-1943, Bank of the West checks 643 and 644 in payment of expenses and water receipt transfers, and US Bank check 1095 client deposit return.
Directors Helfrich, Larson, McDaniel, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

C.  Journal Entry Approval
There were no journal entries other than those reflecting recurrent account interest and Square transactions for Anderson Hall deposits and fees.

D.  Administrative and Financial Report
Ms. Doran-Girard detailed Direct Charge processing for 2019-2020, related late July due dates and impact on processing by August 12.  She further reported regarding vehicle abatement action, USPS increase in trailer site rental fees, SDRMA elections to be reviewed by the Board in July, Prop 68 Grant information, and fiscal year-end 6/30/2019 processing.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
A.  Jamie Dunton of Russian River Utility reported that the system is working well and that the Consumer Confidence Report will be available next month.

VIII.   ACTION ITEMS

A.  UPDATE PROPOSED CMVFD CONTRACT
DESCRIPTION: Jim Stephens reported regarding fire issues with respect to County two-year contracts and the possibility of Community Service Districts and Recreation and Park Districts combining.
ACTION:  No action was taken.

B.  WATER SYSTEM: 2019 TEMPORARY URGENCY CHANGE PETITION
DESCRIPTION:  Mary Ann King of Trout Unlimited detailed that the District’s petition to permanentlychange its water right to facilitate future water releases into Dutch Bill Creek for the benefit of Coho salmon and steelhead has yet to be completed with the State Water Board; therefore,  it will be necessary to file a TUCP (Temporary Urgency Change Petition) with the State to keep this proposed activity compliant with State water law.  John Green of Gold Ridge Resource Conservation District described the theory of stream flows and that flows appear to be lowering to the point where it would be good to enhance them this year.

Discussion ensued.
ACTION:  A motion was made by Anthony Tominia, and, seconded by Valery Larson to approve the request for a TUCP from the State and authorize the Board President to execute the appropriate documents.
Directors Helfrich, Larson, McDaniel, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

C.  ANDERSON HALL 2019-2020 PROPOSED MAINTENANCE
DESCRIPTION:  John McDaniel reported regarding proposed maintenance projects for Anderson Hall and the anticipated increase in revenues as well as maintenance for the District office for the 2019-2020 fiscal year. It is thought that more detailed information will be available by July.

ACTION: The Board took no further action regarding Anderson Hall.

D.  RESOLUTION 2019-005:APPROVAL OF PRELIMINARY BUDGET FOR FISCAL YEAR COMMENCING JULY 1, 2019 AND
ENDING JUNE 30, 2020.
DESCRIPTION: The Board reviewed the proposed preliminary budget, which California law requires adopted by June 30, 2019.
ACTION: A motion was made by Valery Larson, and, seconded by John McDaniel to approve the Resolutions 2019-005: Preliminary Budget for 2019-2020 as presented.
Directors Helfrich, Larson, McDaniel, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

E.  RESOLUTION 2019-006:TRANSFER OF FUNDS RECREATION AND PARK OPERATING FUND TO WATER OPERATIONS FUND
FOR FISCAL YEAR ENDING JUNE 30, 2019.
DESCRIPTION:   The Board adopted Resolution 2015-007 on June 23, 2015 regarding the disposition of $23,887.00 owed the water fund by the capital fund and determined that the amount owed would be allowed to “float” and subject to review 2017.  Over the last two fiscal years, the amount owed the water fund has been reduced to $6,887. The District’s fiscal officer is proposing no transfer from the Recreation and Park Operating fund in order to have as much funding as possible for District maintenance and repairs.
ACTION:  A motion was made by John McDaniel, and seconded by Anthony Tominia to approve Resolution 2019-006 reflecting no transfer of funds for the 20198-2019 Fiscal year to reduce the $6,887 owed the water fund by the Recreation and Park fund. The Board may further review in the 2019-2020 fiscal year and costs of projected maintenance and repairs.
Directors Helfrich, Larson, McDaniel, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

F.  RESOLUTION 2019-007 REVIEW OF INSURANCE COVERAGE LIMITATIONS FOR THE FISCAL YEAR 2019-2020; AND,
APPROVAL OF COVERAGE LIMITATIONS AND CARRIER PAYMENT

DESCRIPTION: The Board reviewed the insurance coverage limitations provided by SDRMA for the fiscal year 2019-2020. Past years coverage limitations were set at 5 million dollars to provide the District with coverage appropriate to its assets/activities.
Premium for the fiscal year is $7,750.45.
ACTION: A motion was made by Anthony Tominia, and seconded by John McDaniel to approve Resolution 2019-007 setting coverage limitations of 5 million dollars and approving carrier payment of $7,750.45.
Directors Helfrich, Larson, McDaniel, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

G.  SCWA INVOICES AND AMENDED AGREEMENT
DESCRIPTION: Director Tominia reported that the Sonoma County Water Agency has submitted bills to the District totaling $11,841.71 for water in accordance with the amended agreement of October 2016.  The Board discussed the agreement and bills indicating that District Counsel had reviewed the agreement prior to signing.
ACTION:  Director Tominia will continue to work with SCWA and District Counsel to resolve the issue.

H.  REMOVAL OF TREE OVERHANGING ANDERSON HALL
DESCRIPTION:  Director Larson presented a draft letter to the Episcopal Diocese and discussion ensued regarding an overhanging tree hazard to the District’s Anderson Hall property.  The tree is located on a parcel owned by St. Dorothy’s Rest.
ACTION:  The Board directed staff to assist with revisions and mailing of the letter to the appropriate individuals at the San Francisco Episcopal Diocese requesting that the Diocese arrange for removal of the tree as it is causing a potential hazard at Anderson Hall and authorized Director Larson to sign the letter.

I.  PROPOSED POLICY:ABANDONED AUTO ON DISTRICT PROPERTY
DESCRIPTION:  The Board will review a proposed policy to address automobiles abandoned on District property and removal thereof by the County of Sonoma vehicle abatement section of Permit and Resource management.

ACTION: No further action was needed based on the PRMD handling of the removal.

IX.  DIRECTORS’ REPORTS
DESCRIPTION:  This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place

 Director Watson expressed concern regarding the house fire that was in close proximity to her home and requested an agenda item regarding same.

X.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by
Lynn Watson, and seconded by Valery Larson that the June 2019 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Helfrich, Larson, McDaniel, Tominia and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

The meeting adjourned at 8:45 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD