Agenda, April 17, 2017

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, April 17, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.     CALL TO ORDER

II.    ROLL CALL

III.   APPROVAL OF AGENDA

IV.   STATEMENTS OF ABSTENTION

V.     PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.   CONSENT ITEMS (10 minutes)
A.  Approval of Minutes
1.  March 20, 2018 minutes
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.  ACTION ITEMS

A.  LONG TERM PETITION FOR WATER RIGHT CHANGE ADDING FISH AND WILDLIFE
(Mary Ann King, Trout Unlimited, Gary Helfrich, and Anthony Tominia, 10 minutes)
DESCRIPTION: In past years, the Board has approved filing for Temporary Urgency Change Petitions for flow releases for the fish and wildlife. Filing for a permanent change to CMRPD’s Water Permit will allow the District to release flows in the future (without filing the paperwork annually) to protect the fish and wildlife. The estimated costs are $850 to the State Water Resources Control Board and $850 to California Department of Fish and Wildlife. Trout unlimited may be able to assist in the funding.

PROPOSED ACTION: The Board may/may not authorize the Board President to sign the Petition For Change.

B.  UPDATE: BRELJE AND RACE SCOPE OF ENGINEERING SERVICES AND COST ESTIMATE 5 YEAR CAPITAL IMPROVEMENT PLAN (Anthony Tominia, Gary Helfrich and David Colman, Brelje and Race, 5 minutes)
DESCRIPTION: At the October 2017 meeting, the Board approved going forward with the scope of engineering services and cost estimates for an evaluation of the water system capital facility improvements, repairs and maintenance including priority, anticipated schedule and an estimated cost of $22,200.00.

PROPOSED ACTION: The Board may/may not approve further action in regard to the CIP.

C.  COMMUNITY CONCERNS: FIRE ACCESS AND WATER TANK SIGNAGE
(Lynn Watson, 10 minutes)
DESCRIPTION: The Board has been advised by a number of residents of the fire/evacuation and health hazard concerns with respect to RVs blocking the streets of Camp Meeker and adjacent to one of the water tanks. The Board will discuss the issue and provide what information it can to the community.

PROPOSED ACTION: The Board may/may not decide to install signage at the water tanks.

D.  CAMP MEEKER SIGN (Gary Helfrich/Staff, 5 minutes)
DESCRIPTION: The Board will discuss the progress of the Camp Meeker sign and proposed repair tentatively scheduled for May 19 and 20. Areas to address include road closure, equipment needs, volunteer labor and miscellaneous concerns.

PROPOSED ACTION: The Board may/may not approve further action in regard to the sign.

D.  UPDATE: BOARD RECRUITMENT PROCESS (Gary Helfrich/Staff, 5 minutes)
DESCRIPTION: The Board will review the applications submitted and interview the applicants in open session at its April 17 meeting. The Board members will vote on the final selection at the April 17 meeting as well. Individual selected will be sworn at the May 15 meeting.

PROPOSED ACTION: The Board may/may not take further action.

E.  ANDERSON HALL ISSUES AND ADMINISTRATION
(Valery Larson/Staff, 10 minutes)
DESCRIPTION: With Ms. Anderson’s proposed retirement, the Board will address various areas of need concerning Anderson Hall’s event/facility rental and maintenance such as a job description for a rental coordinator and necessary maintenance.

PROPOSED ACTION: The Board may/may not direct action regarding Anderson Hall issues and maintenance.

F.  RESOLUTION 2018-005: AUTHORIZING CLOSURE OF THE US BANK ACCOUNT.(Staff, 5 minutes)
DESCRIPTION: The Board currently holds a small checking account with US Bank that was established prior to the Wells Fargo Bank accounts to accommodate receipt of funds from Paypal and hold Anderson Hall refundable deposits and rental fees. The only signer on this account is Director Anderson. These funds will be moved to a small checking account with Wells Fargo Bank.

PROPOSED ACTION: The Board may/may not approve Resolution 2018-005 authorizing the closure of the US Bank checking account.

G.  RESOLUTION 2018-006: AUTHORIZING ESTABLISHMENT OF A CHECKING ACCOUNT WITH WELLS FARGO BANK TO ACCOMODATE PAYPAL TRANSACTION TRANSFERS FOR RENTAL DEPOSITS AND FEES. (Staff, 5 minutes)
DESCRIPTION: The Board will authorize the President to establish of an account with Wells Fargo Bank for the handling of Paypal funds, deposits, and rental fees and insure that client fees and deposits are not co-mingled with tax dollars in the District’s operating account.

PROPOSED ACTION: The Board may/ may not approve Resolution 2018-006 authorizing the         President to open a small checking account at Wells Fargo Bank.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place.

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

 

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