Agenda, April 18, 2017

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, April 18, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.     CALL TO ORDER

II.   ROLL CALL

III.  APPROVAL OF AGENDA

IV.   STATEMENTS OF ABSTENTION

V.   PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)
A.  Approval of Minutes
1.   March 21, 2017
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS

A.  WATER CONNECTION/METER REMOVAL: PARCEL 075-203-003 (60 MONTGOMERY) & 075-203-004 (62 MONTGOMERY) JOHN MCDANIEL (Lynn Watson, 10 minutes)
DESCRIPTION: John McDaniel owns two parcels (one acquired subsequent to a January 2013 fire). There is a water meter on each parcel. He has combined the parcels and wants to have the meter pulled on one of the lots. He also wants to erase the Direct Charge assessment and water connection fees on the lot he has merged on the theory that he has only one lot. At the September 16 meeting, District Counsel Manwell provided the Board with the law, pros and cons of releasing lots from the underlying Assessment, and cautioned the Board about the potential long term effects of the loss of these Assessments through merger and release/attrition of the lots through merger, fire, abandonment, etc. He informed the Board that, regardless of how many assessed lots remain at the end, the District has an underlying obligation, under the law, to repay the note obligations of the District. These obligations were incurred to provide the Community with a viable water system. The repayment ability of the Community was established and apportioned out to each of the lots then in existence, based on the count of lots to be served when the assessments were set up. Then, assessments and service charges were levied and the water system built. The financing underlying all this was based on the original number of lots to be served, and assessments were levied accordingly. The risk to the District and its ratepayers is that those left last standing will pay more than their original share of the costs of the system. Further research has been conducted in light of the financial impact to parcel owners/customers remaining in the system, water code requirements and District Counsel research.

PROPOSED ACTION: The Board may/may not take action regarding water connection and parcel merger for 60 Montgomery and 62 Montgomery.

B.  RESOLUTION 2017-001: LIEN RELEASE WATER ACCOUNT #127, ESTATE OF GEORGE WENZLAFF  (Staff, 5 minutes)
DESCRIPTION: In March 2016, the Board approved, upon the advice of District Counsel Manwell, the placing of a lien against the property at 87 & 89 California, Camp Meeker for the purpose of collection of delinquent water charges in the amount of $395.46 as the death of George Wenzlaff had resulted in the property being placed for auction. The delinquency has been paid via the water accounts at Russian River Utility; and, the property has sold to a new owner. Therefore, the lien requirements are satisfied.
PROPOSED ACTION: The Board will approve the release of the lien at the County of Sonoma Recorder office and the appropriate Board officer is authorized to execute lien release documents.

C.  RESOLUTION 2017-002: ORDERING THAT AN ELECTION BE HELD AND REQUESTING CONSOLIDATION WITH THE NOVEMBER 7, 2017 GENERAL ELECTION (Staff, 5 minutes)
DESCRIPTION: The regular biennial election of the District’s Board of Directors will take place on November 7, 2017. Nominations for offices open on July 17 and close August 11. Incumbents who fail to file during the nomination period will be eligible for a five-day extension through 5:00 p.m. on August 16. Consolidation results in the County handling all arrangements for the election and cost reduction to the District. The three incumbents are Helfrich, Larson, and Tominia. The offices are four-year terms beginning December 1, 2017. The Board will also confirm the District’s boundaries and decide length and responsibility for Statements of Qualifications.

PROPOSED ACTION: The Board may/may not approve Resolution 2017-001 and the associated matters relative to the November 7, 2017 election process.

D.  UPDATE: ANNUAL PLANNING SESSION INFORMATION (Staff, 5 minutes)

DESCRIPTION: The Board agreed to hold a planning session on April 8 per the District’s CPA, Sue Goranson, recommendation during the audit process that the Board consider holding an annual planning session to establish anticipated projects and develop budgetary estimates.
PROPOSED ACTION: The Board will choose a date to reschedule the annual planning session.

IX.  DIRECTORS’ REPORTS

DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

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