Agenda of the Regular Meeting
Board of Directors of the
Camp Meeker Recreation and Park District
Tuesday, December 19, 2017 7:00 pm
DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA
Download PDF of Supporting Documentation (Board Packet)
I. CALL TO ORDER
II. ROLL CALL
III. OATH OF OFFICE (Lynn Watson)
President Watson will administer the oath to Directors Helfrich, Larson & Tominia
IV. APPROVAL OF AGENDA
V. STATEMENTS OF ABSTENTION
VI. PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.
VII. CONSENT ITEMS (10 minutes)
A. Approval of Minutes
1. September 19, 2017 minutes
2. October 17, 2017 minutes
3. November 21, 2017 minutes
B. Payment of Claims
C. Journal Entry Approval
D. Administrative and Financial Report
VIII. REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A. Report of operations for the current month.
IX. ACTION ITEMS
A. WATER RATE STUDY (Gary Helfrich/Anthony Tominia, 10 minutes)
DESCRIPTION: Water rates have not been increased since early 2011 despite ongoing increases in costs. Brelje and Race staff and water sub-committee will present information relative to water rates, Prop 218 concerns, capital replacement program and costs for water rate study. This issue was tabled at the October Board meeting pending resolution of some questions.
PROPOSED ACTION: The Board may/may not move forward with a water rate study conducted by the Reed Group in conjunction with Brelje & Race.
B. REQUIRED ACTION WATER RIGHT PERMIT DEVELOPMENT SCHEDULE
(Gary Helfrich/Anthony Tominia & Russian River Utility, 10 minutes)
DESCRIPTION: The California Water Board has advised that District’s water right permit development schedule will end on December 31, 2017. Per the State Water Resources Control Board letter of November 17, 2017 the District must take action to a.) request license; b.) petition for an extension of time; or c.) request a revocation of the permit if the project is abandoned or cannot be completed.
PROPOSED ACTION: The Board may/may not authorize notification to the State that the water project is complete and ready for licensing.
C. WATER CUSTOMER INFORMATION/PRIVACY CONCERNS
(Anthony Tominia/Staff, 5 minutes)
DESCRIPTION: Karen McBride of RCAC has requested names and addresses including mailing labels from the Board and also from Russian River Utility. To date the District staff has refused to provide that information due to privacy concerns and possibly setting a precedent with respect to providing customer information to anyone asking. The Board will discuss this issue with the intent to provide District staff with appropriate information. The District’s Counsel may also provide an opinion.
PROPOSED ACTION: The Board may/may not direct District staff and Russian River Utility regarding this issue.
D. COUNTY OF SONOMA-IMPACT OF FIRES TO PROPERTY TAX REVENUES
(Staff, 5 minutes)
DESCRIPTION: The County of Sonoma Auditor-Controller-Treasurer-Tax Collector has advised that the fire damage will have an adverse effect on property tax revenues and has provided an estimate of revenue losses to each agency. The Board will discuss the impact of the loss of revenue on its budget and planned projects.
PROPOSED ACTION: The Board may/may not take action on this issue.
E. SONOMA COUNTY 2017 PAVEMENT PRESERVATION PROGRAM
(Gary Helfrich, 5 minutes)
DESCRIPTION: The County of Sonoma has advised that the asphalt concrete overlay on Bohemian Highway will impact 29 water valves, 2 water meters and a utility box. The Board will discuss necessity, payment and other issues related to the 2017 Pavement Preservation Program. The County will award the contract to the lowest responsible bidder and wants Camp Meeker to agree to pay the bid price plus a percentage for other items.
PROPOSED ACTION: The Board may/may not take further action regarding the 2017 Pavement Preservation Program.
F. FIRE SAFETY AND NOTIFICATION (Lynn Watson, 10 minutes)
DESCRIPTION: At the November Board meeting, the Board directed staff to prepare a draft of a letter to the Sonoma County Board of Supervisors regarding emergency evacuation and community notification procedures for Camp Meeker.
PROPOSED ACTION: The Board may/may not take action with respect to the draft letter.
G. BOARD RECRUITMENT PROCESS (Lynn Watson, 10 minutes)
DESCRIPTION: The Board will discuss the recruitment process, draft materials and discuss the formal process for Board retirement including the timing of the recruitment.
PROPOSED ACTION: The Board may/may not take further action.
H. DISTRICT POLICIES AND PROCEDURES-BOARD OFFICERS (Staff, 5 minutes)
DESCRIPTION: As a result of the April 2017 planning session, a draft of the District’s policy and procedures manual is in the process of being written. The Board discussed rotation of officer terms at the planning session and a draft policy related to officer terms will be presented for approval and inclusion in the final policy and procedures manual.
PROPOSED ACTION: The Board may/may not approve the Board officers’ policy.
I. RATE INCREASE ADMINISTRATIVE SERVICES (Cheryl Doran-Girard, 10 minutes)
DESCRIPTION: The District’s administrative service is informing the Board of the necessity of an increase in its hourly rate. Presently, the District’s audits, liaison and equipment usage needs are handled from the contractor’s office site. Hourly rates have not been increased since 2010, and costs over the course of the more than twenty-year time period have increased 2-3% per year for office operations alone. A comparison of like functions discloses that hourly rates/salaries for similar positions in both the private and public sectors have far out-paced the current rate charged for highly experienced individuals. Ms. Doran-Girard is proposing a rate increase to $60.00 hour.
PROPOSED ACTION: The Board may/may not approve the rate increase to $60 per hour effective January 1, 2018.
J. DISTRICT PARKING (Cathie Anderson, 5 minutes)
DESCRIPTION: Director Anderson will discuss District parking.
PROPOSED ACTION: The Board may/may not take further action regarding this issue.
X. DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.
PROPOSED ACTION: No action or discussion to take place
HOW TO GET AN ITEM ON THE AGENDA
Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.
Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.
Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.
Submit your agenda items using the Districts website at the following address: