Agenda of the Regular Meeting
Board of Directors of the
Camp Meeker Recreation and Park District
Tuesday, February 20, 2018 7:00 pm
DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA
Download PDF of Supporting Documentation (Board Packet)
I. CALL TO ORDER
II. ROLL CALL
III. APPROVAL OF AGENDA
IV. STATEMENTS OF ABSTENTION
V. PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.
VI. CONSENT ITEMS (10 minutes)
A. Approval of Minutes
1. January 23, 2018 minutes
B. Payment of Claims
C. Journal Entry Approval
1. 2018-034 Tax Proceeds 1/26/18
D. Administrative and Financial Report
VII. REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A. Report of operations for the current month.
VIII. ACTION ITEMS
A. REVIEW OF 6/30/2017 DRAFT FINANCIAL AUDIT
(Blake Goranson, CPA and staff, 10 minutes)
DESCRIPTION: Sue Goranson, CPA will provide a review of the District’s draft financial statements for the fiscal year ended June 30, 2017.
PROPOSED ACTION: The Board may/may not approve the draft financial documents for the fiscal year ended June 30, 2017 and direct publishing and posting to the District’s website.
B. UPDATE: BRELJE AND RACE SCOPE OF ENGINEERING SERVICES AND COST ESTIMATE 5 YEAR CAPITAL IMPROVEMENT PLAN (Anthony Tominia, Gary Helfrich and Brelje and Race, 5 minutes)
DESCRIPTION: At the October meeting, the Board approved going forward with the scope of engineering services and cost estimates for an evaluation of the water system capital facility improvements, repairs and maintenance including priority, anticipated schedule and an estimated cost of $22,200.00.
PROPOSED ACTION: The Board may/may not approve further action in regard to the CIP
C. CAMP MEEKER SIGN (Cathie Anderson/Gary Helfrich, 10 minutes)
DESCRIPTION: The Board will discuss the status of the Camp Meeker sign and proposed repair.
PROPOSED ACTION: The Board may/may not approve further action in regard to the sign.
D. UPDATE: SONOMA COUNTY 2017 PAVEMENT PRESERVATION PROGRAM
(Gary Helfrich, 5 minutes)
DESCRIPTION: The County of Sonoma has advised that the asphalt concrete overlay on Bohemian Highway will impact 29 water valves, 2 water meters and a utility box. The Board will discuss necessity, payment and other issues related to the 2017 Pavement Preservation Program. The County will award the contract to the lowest responsible bidder and wants Camp Meeker to agree to pay the bid price plus a percentage for other items.
PROPOSED ACTION: The Board may/may not take further action regarding the 2017 Pavement Preservation Program.
E. UPDATE: FIRE SAFETY AND NOTIFICATION (Lynn Watson, 10 minutes)
DESCRIPTION: At the November Board meeting, the Board directed staff to prepare a draft of a letter to the Sonoma County Board of Supervisors regarding emergency evacuation and community notification procedures for Camp Meeker.
PROPOSED ACTION: The Board may/may not take action with respect to the draft letter.
F. BOARD RECRUITMENT PROCESS (Lynn Watson, 10 minutes)
DESCRIPTION: The Board will discuss the recruitment process, draft materials and discuss the formal process for Board retirement including the timing of the recruitment.
PROPOSED ACTION: The Board may/may not take further action.
G. DISTRICT POLICIES AND PROCEDURES-BOARD OFFICERS (Staff, 5 minutes)
DESCRIPTION: As a result of the April 2017 planning session, a draft of the District’s policy and procedures manual is in the process of being written. The Board discussed rotation of officer terms at the planning session and a draft policy related to officer terms will be presented for approval and inclusion in the final policy and procedures manual.
PROPOSED ACTION: The Board may/may not approve the Board officers’ policy.
H. NOMINATION AND ELECTION OF BOARD OFFICERS (Lynn Watson, 5 minutes)
DESCRIPTION: The Board will nominate three members as officers for the current service period.
PROPOSED ACTION: The Board may/may elect officers for a current service period.
I. RATE INCREASE ADMINISTRATIVE SERVICES (Cheryl Doran-Girard, 10 minutes)
DESCRIPTION: At the December Board meeting, Board directed that a description of duties be written prior to consideration of any increase in the rate paid for administrative and financial services. At that time, the District’s administrative service informed the Board of the necessity of an increase in its hourly rate. Presently, the District’s audits, liaison and equipment usage needs are handled from the contractor’s office site.
Hourly rates have not been increased since 2010, and contractor’s costs over the course of the more than twenty-year time period have increased 2-3% per year for office operations alone. A comparison of like functions discloses that hourly rates/salaries for similar positions in both the private and public sectors have far out-paced the current rate charged for highly experienced individuals. Ms. Doran-Girard is proposing a rate increase to $60.00 hour.
PROPOSED ACTION: The Board may/may not approve the rate increase to $60 per hour.
J. COMMUNITY ADVISORY GROUP-WASTEWATER
DESCRIPTION: Gold Ridge Resource Conservation District recently forwarded the announcement of the Board of Supervisors is formulating a Community Advisory Group to develop wastewater solutions for Monte Rio, Northwood, Villa Grande, and Camp Meeker and proposed posting the announcement in the Camp Meeker community. Apparently, the Board of Supervisors is soliciting residents of the involved communities, property owners or other individuals with a substantial interest in these communities to participate. The CAG purpose is to coalesce around decision making for long term community solutions for onsite wastewater systems to meeting with requirements and standards to be considered for adoption later this year. Rural Community Assistance Corporation (RCAC) serves as the nexus of community engagement, state, regional and local governments and alliances.
PROPOSED ACTION: The Board may/may not take further action in this regard.
IX. DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.
PROPOSED ACTION: No action or discussion to take place
HOW TO GET AN ITEM ON THE AGENDA
Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.
Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.
Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.
Submit your agenda items using the Districts website at the following address: