Agenda, February 21, 2017

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, February 21, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.     CALL TO ORDER

II.   ROLL CALL

III.  APPROVAL OF AGENDA

IV.   STATEMENTS OF ABSTENTION

V.    PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.   CONSENT ITEMS (10 minutes)
A.    Approval of Minutes
1.     January 17, 2017
B.   Payment of Claims
C.   Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.   Report of operations for the current month.

VIII.   ACTION ITEMS

A.  LEGAL DISCUSSION: WATER CONNECTIONS/METER REMOVAL & RISK EVALUATION (District Counsel Manwell, 15 minutes)
DESCRIPTION: The Board will discuss with District Counsel issues related to parcel merger and applicable Board authority, case law and evaluation of risk of litigation to assist in the Board decision process. The discussion may also address director ethical standards in community relationships and individual risk of litigation.
PROPOSED ACTION: The Board may/may not take action regarding this issue.

B.  WATER CUSTOMER 140 (SHELLEY MUELLER) 88 MARKET
(Russian River Utility Staff, 10 minutes)
DESCRIPTION: Ms. Mueller’s water account was locked off on January 31, 2017 as no payment had been received since October 2016. The Russian River staff reading the meters found that between January 31 and February 8, 2017 the lock placed by the District’s operator was removed by Ms. Mueller and allowed access to the water connection. Ms. Mueller has placed her car over the meter and the obstruction has resulted in an inability to access and read the meter. The last instance of obstruction resulted in an inability of Russian River staff to read the meter for a period of six months.
PROPOSED ACTION: The Board may/may not take action regarding the water connection at 88 Market, Account 140.

C.  WATER CUSTOMER 252 (MARK & CHERYL ALLEN) 20 Mission Street
(Staff/Customer email, 5 minutes)
DESCRIPTION: At the January meeting, the Board reviewed Mr. Allen’s request for an adjustment to the water bill for 20 Market as arrived home from a vacation and discovered a leak in a broken pipe. The Board requests Mr. Allen’s attendance at the February meeting and that he provide documentation of the leak repair either in the form of paid invoices or pictures. PROPOSED ACTION: The Board may/may not approve a leak adjustment for this customer.

D.  POST OFFICE REPAIRS AND CLOSURE (Lynn Watson, 5 minutes)
DESCRIPTION: The Camp Meeker Post Office has been closed for repairs with no re-opening          date. The Board will discuss and decide upon further action.
PROPOSED ACTION: The Board may/may not take further action with respect to the Post Office closure.

E.  UPDATE: ANNUAL PLANNING SESSION DATE
(Staff & Anthony Tominia, 5 minutes)
DESCRIPTION: The Board agreed to hold a planning session on April 8 per the District’s CPA, Sue Goranson, recommendation during the audit process that the Board consider holding an annual planning session to establish anticipated projects and develop budgetary estimates. Director Tominia is requesting that the Board consider rescheduling the planning session, as he must travel due to family illness considerations.
PROPOSED ACTION: The Board may/may not choose to reschedule the date of the annual planning session.

F.  CPA ENGAGEMENT FOR FINANCIAL AUDIT 6/30/2017, GORANSON & ASSOCIATES  (Staff, 5 minutes)
DESCRIPTION: As USDA has declined to consider any revision in the debt contract allowing the District to move to a two-year audit process, it will be necessary for the District to arrange to engage Goranson and Associates to complete an audit for the 6/30/2017 fiscal year. The estimated cost is $10,000.00.
PROPOSED ACTION: The Board may/may not engage Goranson and Associates, Inc. to conduct the 6/30/2017 financial audit at a cost of $10,000.

G.  JUNK REMOVAL BASKETBALL COURT (Cathie Anderson, 5 minutes)
DESCRIPTION: A large trailer-like object was placed on the District’s basketball court sometime in December 2016. Subsequently, the wheels were removed resulting in difficulty arranging tow away. The District has not been able to determine ownership of the object and will discuss how to proceed.
PROPOSED ACTION: The Board may/may not take further action with respect to removal.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.
PROPOSED ACTION: No action or discussion to take place

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

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