Agenda, January 17, 2017

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, January 17, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.    CALL TO ORDER

II.  ROLL CALL

III.  APPROVAL OF AGENDA

IV.  STATEMENTS OF ABSTENTION

V.  PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)
A.  Approval of Minutes
1.  December 20, 2016
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS

A.  WATER CONNECTION/METER REMOVAL: PARCEL 075-203-003 (60 MONTGOMERY) & 075-203-004 (62 MONTGOMERY) JOHN MCDANIEL (Lynn Watson, 10 minutes)
DESCRIPTION: John McDaniel owns two parcels (one acquired subsequent to a January 2013 fire). There is a water meter on each parcel. He has combined the parcels and wants to have the meter pulled on one of the lots. He also wants to erase the Direct Charge assessment and water connection fees on the lot he has merged on the theory that he has only one lot. District Counsel Manwell advised against allowing this practice at the September meeting. He informed the Board that the District has an underlying obligation, under the law, to repay the note obligations of the District. The repayment ability was established when the assessments and service charges were levied and the water system built. The very real risk to the District and its ratepayers is that those left last standing will pay more than their fair share of the costs of the system. Further research has been conducted in light of the financial impact to parcel owners/customers remaining in the system, water code requirements and District Counsel research.
PROPOSED ACTION: The Board may/may not take action regarding water connections at 60 Montgomery and 62 Montgomery.

B.  WATER CUSTOMER 118 (ST. DOROTHY’S REST) DISPUTED BILLING (St. Dorothy Staff, 5 minutes)
DESCRIPTION: St. Dorothy’s has written to dispute a billing of $777.05 from November 2016 (letter attached). At the December meeting, the Board requested clarification of adjustment history for this account.
PROPOSED ACTION: The Board may/may not approve a credit for a disputed water billing.

C.  WATER CUSTOMER 252 (MARK & CHERYL ALLEN) 20 Mission Street (Customer email, 5 minutes)
DESCRIPTION: Mr. Allen arrived home from a vacation and discovered a leak in a broken pipe. He does not know how long it was leaking; however, has had it repaired and there should be no further problems. The leak was 34,900 gallons and $718 worth of water. The normal use is about 1,500 gallons.
PROPOSED ACTION: The Board may/may not approve a leak adjustment for this customer.

D.  POST OFFICE REPAIRS AND CLOSURE (Lynn Watson, 10 minutes)
DESCRIPTION: The Camp Meeker Post Office has been closed for repairs with no re-opening date. The Board will discuss and decide upon further action.
PROPOSED ACTION: The Board may/may not take further action with respect to the Post Office closure.

E.  ANNUAL PLANNING SESSION DATE (Staff, 5 minutes)
DESCRIPTION: The District’s CPA, Sue Goranson, recommended during the audit process that the Board consider holding an annual planning session to establish anticipated projects and develop budgetary estimates.
PROPOSED ACTION: The Board may/may not choose a date for an annual planning session.

F.  WATER OPERATIONS FUNDING (Cathie Anderson, 5 minutes)
DESCRIPTION: The Board will discuss the status of operations funding and anticipated repairs and maintenance costs.
PROPOSED ACTION: The Board may/may not transfer funds from the Capital account to the Wells Fargo Checking to pay for current and anticipated repair costs.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.
PROPOSED ACTION: No action or discussion to take place

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224

 

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