Agenda, July 18, 2017

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, July 18, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.        CALL TO ORDER

II.      ROLL CALL

III.    APPROVAL OF AGENDA

IV.    STATEMENTS OF ABSTENTION

V.     PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)
A.  Approval of Minutes
1.  June 20, 2017
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS

A.  WATER ACCOUNT 296, 32 MCCLURE, KOLODGE PROPERTIES
(RRU Staff, 10 minutes)
DESCRIPTION: Frank Frederico, owner of 32 McClure, (Account 296) is requesting a credit for high usage in May and June due to a toilet leak. He contends that while there was a leaking toilet in that was repaired and doubts the accuracy of the meter reading. (Customer & Russian River Utility information included.)

B.  WATER RATE REVIEW (Gary Helfrich/Staff, 10 minutes)
DESCRIPTION: Water rates have not been increased since early 2011 despite ongoing increases in costs. The Board will discuss water rates, current policy and related matters.

PROPOSED ACTION: The Board may/may not take further action regarding this issue.

C.  DISTRICT MAINTENANCE (Board & Staff, 10 minutes)
DESCRIPTION: At the June meeting, the Board discussed a proposal for hiring of an employee to perform various services for landscaping and maintenance. It was agreed each Director would research and provide, for discussion, a description of the maintenance and repair needs. Staff will research outsourcing to services.

PROPOSED ACTION: The Board may/may not take further action.

D.  BASKETBALL COURT PAINTING (Anthony Tominia & Staff, 5 minutes)
DESCRIPTION: The Board will discuss out-sourcing the painting of lines on the basketball court.

PROPOSED ACTION: The Board may/may not approve proceeding with painting the lines on the basketball court.

E.  CAMP MEEKER SIGN (Anthony Tominia/Gary Helfrich, 10 minutes)
DESCRIPTION: The Board will discuss the status of the Camp Meeker sign and proposed repair.

PROPOSED ACTION: The Board may/may not approve further action in regard to the sign.

F.  SOFT TRAC/MIP PROFESSIONAL SERVICES CONTRACT (Staff, 10 minutes)
DESCRIPTION: The District’s annual client care support services for its accounting software is due for renewal effective August 16. The costs (see attached) for membership participation in various support service levels range from $975.00-$4,395 annually. District Staff requested a proposal for services for an as needed basis rather than a membership contract and has been provided with an estimate for eight (8) hours of service. In other words, if the time isn’t used no cost incurred.

PROPOSED ACTION: The Board may/may not approve a contract with Soft Trac.

G.  RESOLUTION 2017-007 SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY ELECTION (Staff, 5 minutes)
DESCRIPTION: The Board will select candidates for SDRMA Board of Directors and vote for four individuals as listed in the above-referenced Resolution 2017-007.
PROPOSED ACTION: The Board may/may not select four individuals to serve on the SDRMA Board and approve Resolution 2017-007 accordingly.

H.  CSDA 2017 ELECTION (Staff, 5 minutes)
DESCRIPTION: CSDA (California Special Districts Association) has established networks with each of six networks having three seats. The Bay Area network will elect two representatives to the CSDA Board of Directors. Ballots must be completed and returned by mail by 5:00 August 4.

PROPOSED ACTION: The Board may/may not vote for two representatives to the CSDA Board.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

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