Agenda of the Regular Meeting
Board of Directors of the
Camp Meeker Recreation and Park District
Tuesday, June 19, 2018 7:00 pm
DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA
Download PDF of Supporting Documentation (Board Packet)
I. CALL TO ORDER
II. ROLL CALL
III. APPROVAL OF AGENDA
IV. STATEMENTS OF ABSTENTION
V. PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.
VI. CONSENT ITEMS (10 minutes)
A. Approval of Minutes
1. May 15, 2018 minutes
B. Payment of Claims
C. Journal Entry Approval
D. Administrative and Financial Report
VII. REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
Report of operations for the current month.
VIII. ACTION ITEMS
A. SETH MURCHISON: ORGANIZATION OF CAMP MEEKER FIRE DRILL AND RELATED CONCERNS(Seth Murchison, 10 minutes)
DESCRIPTION: Mr. Murchison has requested time on the agenda to make proposals for the organizing of a Camp Meeker Evacuation Fire Drill and formation of a subcommittee for the project.
PROPOSED ACTION: The Board may/may not take further action in this regard.
B. WATER WAIVER: ACCOUNT 367, 5600 BOHEMIAN HIGHWAY, (APN 075-050-006), JAMES SCHWEIZER (James Schweizer, 5 minutes)
DESCRIPTION: The Board tabled this request at their May meeting and the property owner has sent an email advising their inability to attend a Board meeting as he lives out of the area and continuing his request for a waiver on behalf of his tenant as RRU staff discovered at burst pipe upon meter reading. Meter box had to be dug out of the asphalt and replaced as it was also damaged by multiple fire engines parking/turning around in driveway in response to a vehicle accident on Alder Creek.
PROPOSED ACTION: The Board may/may not approve a water waiver for account 367, 5600 Bohemian Highway.
C. WATER WAIVER: ACCOUNT 79, 135 LINCOLN, (APN 075-110-002), ARNOLD ADVOCATE
(Arnold Advocate, 10 minutes)
DESCRIPTION: The property owner is requesting a waiver for a water bill of $342.57 due to cracked PVC fitting outside his house located in an area where he seldom goes. He has since replaced the fitting.
PROPOSED ACTION: The Board may/may not approve a water waiver for account 79,
D. UPDATE:BOARD RECRUITMENT PROCESS (Gary Helfrich/Staff, 15 minutes)
DESCRIPTION: The Board will interview individuals who have submitted applications in open session at its June 19 meeting. The Board members will vote on the final selection at the July 17 meeting and the oath of office will be administered at that time.
PROPOSED ACTION: The Board may/may not take further action.
E. UPDATE: COMMUNITY CONCERNS:FIRE ACCESS AND WATER TANK SIGNAGE
(Gary Helfrich, 15 minutes)
DESCRIPTION: The Board has discussed, at recent meetings, the concerns of residents of the fire/evacuation and health hazard concerns with respect to RVs blocking the streets of Camp Meeker and adjacent to one of the water tanks. The Board will continue to discuss the issue and provide what information it can to the community.
PROPOSED ACTION: The Board may/may not take further action.
F. UPDATE: BRELJE AND RACE SCOPE OF ENGINEERING SERVICES AND COST ESTIMATE 5 YEAR CAPITAL IMPROVEMENT PLAN
(Anthony Tominia, and Gary Helfrich, 15 minutes)
DESCRIPTION: The Board has received a draft of the Capital Improvement Plan developed by Brelje and Race and will review and discuss the draft report with respect changes and to going forward with a water rate survey. Brelje and Race will be present at the July 19 meeting to walk through questions and concerns.
PROPOSED ACTION: The Board may/may not approve further action in regard to the CIP.
G. CPA ENGAGEMENT FOR FINANCIAL AUDIT 6/30/2018, GORANSON & ASSOCIATES
(Staff, 5 minutes)
DESCRIPTION: The District has engaged Goranson and Associates to complete the State required fiscal audit for the 6/30/2017 and prior fiscal years. The estimated cost for 6/30/2018 is $10,000.00 and has no increase over 6/30/2017.
PROPOSED ACTION: The Board may/may not engage Goranson and Associates, Inc. to conduct the 6/30/2018 financial audit at a cost of $10,000.
H. RESOLUTION 2018-007:APPROVAL OF PRELIMINARY BUDGET FOR FISCAL YEAR COMMENCING JULY 1, 2018 AND ENDING JUNE 30, 2019.
(Anthony Tominia & Staff, 15 minutes)
DESCRIPTION: The Board will review the proposed preliminary budget, which California law requires adopted by June 30, 2018.
PROPOSED ACTION: The Board may/may not approve Resolution 2018-007, Approval of Preliminary Budget for the fiscal year ending June 30, 2019.
I. RESOLUTION 2018-008:APPROVAL OF DISTRICT APPROPRIATION LIMIT
JULY 1, 2018 THROUGH JUNE 30, 2019. (Staff, 5 minutes)
DESCRIPTION: California State law requires the District, annually, to choose an appropriations (spending) limit and the method by which the limit is determined. This law was adopted by the California voters through the Initiative Process in 1979. It was known as Prop 4, and it basically adds further limits on taxation limits under Prop 13. The way the annual Appropriations Limit law works, a District may not levy taxes greater than the prior year, adjusted for a cost of living factor. Since Camp Meeker never spends more than its allowed Appropriations Limit [i.e. your District runs on less tax dollars than otherwise allowed], this Annual Appropriations Limit process is largely a formality for the District and its Board. The Appropriations Limit does, however, serve as the maximum amount of tax dollar generated money that can be spent by the District. Traditionally, the District has used the standardized appropriations limit calculations provided by the County of Sonoma auditor’s office. Note that this limit applies only to the District’s tax dollars, and does not set a limit on the “enterprise” sourced revenues (i.e. the dollars you pay for water). The County of Sonoma Auditor recommends that the District’s limit be established at $286,748 for the fiscal year ending June 30, 2019.
PROPOSED ACTION: The Board may/may not will decide whether to approve Resolution 2018-008 establishing the District’s appropriation’s limit for the fiscal year ending June 30, 2019.
J. RESOLUTION 2018-009:TRANSFER OF FUNDS RECREATION AND PARK OPERATING FUND TO WATER OPERATIONS FUND FOR FISCAL YEAR ENDING JUNE 30, 2018.
(Staff, 5 minutes)
DESCRIPTION: The Board adopted Resolution 2015-007 on June 23, 2015 regarding the disposition of $23,887.00 owed the water fund by the capital fund and determined that the amount owed would be allowed to “float” and subject to review 2017. Over the last two fiscal years, the amount owed the water fund has been reduced to $13,887. The District’s fiscal officer is proposing a transfer from the Recreation and Park Operating fund of $5,000.00 to reduce the total amount due and review prior to the close of the 2019 fiscal year.
PROPOSED ACTION: The Board may/may not take further action regarding transfer of funds.
K. RESOLUTION 2018-010:TRANSFER OF FUNDS FROM THE WATER CAPITAL FUND TO THE WATER OPERATIONS FUND FOR THE FISCAL YEAR ENDING JUNE 30, 2018.
(Anthony Tominia and Staff, 5 minutes)
DESCRIPTION: State law does not allow the District funds to be in deficit at fiscal year end. The water fund revenues have not been sufficient to cover operating costs for some years, and the $22,200.00 cost of completing a Capital Improvement Plan necessary to establish a basis for a water rates study have resulted in a projected deficit at year-end June 30, 2018. Therefore, the Board will review transfer of funds to cover the projected deficit.
PROPOSED ACTION: The Board may/may not adopt Resolution 2018-010: Transfer of Funds From the Water Capital Fund to the Water Operations Fund in the amount of $22,000 for the fiscal year-end June 30, 2018.
L. UPDATE: CAMP MEEKER SIGN (Gary Helfrich/Anthony Tominia, 5 minutes)
DESCRIPTION: The Board will discuss the progress of the Camp Meeker sign and proposed repair tentatively scheduled for May 19 and 20. Areas to address include road closure, equipment needs, volunteer labor and miscellaneous concerns.
PROPOSED ACTION: The Board may/may not approve further action in regard to the sign.
IX. DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.
PROPOSED ACTION: No action or discussion to take place.
HOW TO GET AN ITEM ON THE AGENDA
Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.
Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.
Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.
Submit your agenda items using the Districts website at the following address: