Agenda of the Regular Meeting
Board of Directors of the
Camp Meeker Recreation and Park District
Tuesday, June 20, 2017 7:00 pm
DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA
Download PDF of Supporting Documentation (Board Packet)
I. CALL TO ORDER
II. ROLL CALL
III. APPROVAL OF AGENDA
IV. STATEMENTS OF ABSTENTION
V. PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.
VI. CONSENT ITEMS (10 minutes)
A. Approval of Minutes
1. April 22, 2017
2. May 16, 2017
B. Payment of Claims
C. Journal Entry Approval
D. Administrative and Financial Report
VII. REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A. Report of operations for the current month.
VIII. ACTION ITEMS
A. RESOLUTION 2017-004: APPROVAL OF PRELIMINARY BUDGET FOR FISCAL YEAR COMMENCING JULY 1, 2017 AND ENDING JUNE 30, 2018.
(Cathie Anderson & Staff, 10 minutes)
DESCRIPTION: The Board will review the proposed preliminary budget, which California law requires adopted by June 30, 2017.
PROPOSED ACTION: The Board may/may not approve Resolution 2017-004, Approval of Preliminary Budget for the fiscal year ending June 30, 2018.
B. RESOLUTION 2017-005: APPROVAL OF DISTRICT APPROPRIATION LIMIT
JULY 1, 2017 THROUGH JUNE 30, 2018. (Staff, 5 minutes)
DESCRIPTION: California State law requires the District, annually, to choose an appropriations (spending) limit and the method by which the limit is determined. This law was adopted by the California voters through the Initiative Process in 1979. It was known as Prop 4, and it basically adds further limits on taxation limits under Prop 13. The way the annual Appropriations Limit law works, a District may not levy taxes greater than the prior year, adjusted for a cost of living factor. Since Camp Meeker never spends more than its allowed Appropriations Limit [i.e. your District runs on less tax dollars than otherwise allowed], this Annual Appropriations Limit process is largely a formality for the District and its Board. The Appropriations Limit does, however, serve as the maximum amount of tax dollar generated money that can be spent by the District. Traditionally, the District has used the standardized appropriations limit calculations provided by the County of Sonoma auditor’s office. Note that this limit applies only to the District’s tax dollars, and does not set a limit on the “enterprise” sourced revenues (i.e. the dollars you pay for water). The County of Sonoma Auditor recommends that the District’s limit be established at $277,206 for the fiscal year ending June 30, 2018.
PROPOSED ACTION: The Board may/may not will decide whether to approve Resolution 2017-005 establishing the District’s appropriation’s limit for the fiscal year ending June 30, 2018.
C. RESOLUTION 2016-006: TRANSFER OF FUNDS RECREATION AND PARK OPERATING FUND TO WATER OPERATIONS FUND FOR FISCAL YEAR ENDING JUNE 30, 2017. (Staff, 5 minutes)
DESCRIPTION: The Board adopted Resolution 2015-007 on June 23, 2015 regarding the disposition of $23,887.00 owed the water fund by the capital fund and determined that the amount owed would be allowed to “float” and subject to review 2017. The District’s fiscal officer is proposing a transfer from the Recreation and Park Capital fund of $5,000.00 to reduce the total amount due and to develop a further repayment plan by September 30, 2017.
PROPOSED ACTION: The Board may/may not take further action regarding transfer of funds.
D. DISTRICT MAINTENANCE EMPLOYEE (Cathie Anderson, 10 minutes)
DESCRIPTION: Director Anderson has proposed the hiring of an individual to perform maintenance and small repair items for Anderson Hall and other sites. The Board will review a job description and associated costs.
PROPOSED ACTION: The Board may/may not authorize going forward with hiring of an employee to perform maintenance and repair tasks.
E. BASKETBALL COURT PAINTING (Gary Helfrich, 5 minutes)
DESCRIPTION: The Board will discuss out-sourcing the painting of lines on the basketball court.
PROPOSED ACTION: The Board may/may not approve proceeding with painting the lines on the basketball court.
F. CAMP MEEKER SIGN (Cathie Anderson/Gary Helfrich, 10 minutes)
DESCRIPTION: The Board will discuss the status of the Camp Meeker sign and proposed repair.
PROPOSED ACTION: The Board may/may not approve further action in regard to the sign.
G. RESEARCH REQUEST-DUTCH BILL CREEK ELIAS LOPEZ (Staff, 3 minutes)
DESCRIPTION: The District has received a request from Elias Lopez, a graduate student at CSU Stanislaus (email in Board packet) to use a stretch of Dutch Bill Creek behind the Post Office for his thesis project. The Board will discuss the request and appropriate procedures.
PROPOSED ACTION: The Board may/may not take further action regarding this issue.
IX. DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.
PROPOSED ACTION: No action or discussion to take place
HOW TO GET AN ITEM ON THE AGENDA
Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.
Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.
Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.
Submit your agenda items using the Districts website at the following address: