Agenda of the Regular Meeting
Board of Directors of the
Camp Meeker Recreation and Park District
Tuesday, November 13, 2018 7:00 pm
DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA
Download PDF of Supporting Documentation (Board Packet)
I. CALL TO ORDER
II. ROLL CALL
III. APPROVAL OF AGENDA
IV. STATEMENTS OF ABSTENTION
V. PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.
VI. CONSENT ITEMS (10 minutes)
A. Approval of Minutes
1. June 19, 2018 Minutes
2. October 16, 2018 Minutes
B. Payment of Claims
C. Journal Entry Approval
D. Administrative and Financial Report
VII. REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A. Report of operations for the current month.
VIII. ACTION ITEMS
A. WATER WAIVER: ACCOUNT 355, 5640 BOHEMIAN HIGHWAY, (APN 075-050-014), SARA WESTON (By Letter, 5 minutes)
DESCRIPTION: Sara Weston, property owner resides in Redwood City and is unable to attend. She has asked for the water waiver by mail.
PROPOSED ACTION: The Board may/may not approve a water waiver for account 355, 5640 Bohemian Highway.
B. RESOLUTION 2018-015:INTERIM BOARD SECRETARY TREASURER, LYNN WATSON (Gary Helfrich, Board President)
DESCRIPTION: Director Anthony Tominia’s work responsibilities will impact his ability to attend meetings over the coming period of time. In order to insure that the District has sufficient check signers and a designated fiscal officer to address issues during this brief period, Director Watson will assume the Secretary/Treasurer and Fiscal Officer responsibilities and will serve without bond.
PROPOSED ACTION: (1) The Board may/may not adopt Resolution 2018-015: Interim Board Secretary/Treasurer and Fiscal Officer, and (2) the Board may/may not excuse Director Tominia’s absence from upcoming meetings
C. RETURNED CHECK FEE: WATER SYSTEM AND ANDERSON HALL (Staff, 5 minutes)
DESCRIPTION: In September 2015, the Board established the returned check charge for water and rental clients as $35.00. At the same time, then District Counsel determined there is no Prop 218 impact for these charges. Banks now charge the District $35.00 for returned items as opposed to the $15.00 charged in 2015. In addition to the bank charges, there are costs associated with staff collection and follow up with returned item issuers. Staff recommends an increase to $50.00 for returned items for both water customers and other District clients and a review of the bank charges annually.
PROPOSED ACTION: The Board may/may not approve an increase of its returned item charge to $50.00 per item and an annual review.
D. UPDATE:ANDERSON HALL FUTURE RENTAL RATES, MANAGEMENT AND MAINTENANCE (Valery Larson and John McDaniel, 10 minutes)
DESCRIPTION: The Board will discuss progress of maintenance items, interim management of Anderson Hall rentals and related issues.
PROPOSED ACTION: The Board may/may not take further action regarding Anderson Hall rates, maintenance needs, management and related issues.
E. COMCAST CONTRACT FOR WIRELESS ACCESS, ANDERSON HALL
DESCRIPTION: Prospective clients for Anderson Hall have consistently inquired as to the availability of Wi-Fi access for events, workshops and meetings. Comcast has advised that, at present, it will cover construction costs, install within the next 30-90 days and provide service at a cost of $76.85 per month. Estimated monthly costs for wireless services were provided in the 2018-2019 Final Budget.
PROPOSED ACTION: The Board may/may not authorize the Board President to sign a contract with Comcast for installation and wireless services at Anderson Hall.
F. UPDATE:PROPOSED SHOWINGS “WILDER THAN WILD” DOCUMENTARY AND RELATED CONCERNS (Lynn Watson and Valery Larson, 5 minutes)
DESCRIPTION: The Board will review outcome of initial showing of the “Wilder Than Wild” documentary film on November 3 and plans for November 17.
PROPOSED ACTION: The Board may/may not take further action.
G. POSTMISTRESS CAMP MEEKER (Lynn Watson, 10 minutes)
DESCRIPTION: The USPS postmistress position in Camp Meeker is a temporary position and it seems that the individual currently filling that role (a Camp Meeker resident) may be transferred out of the area. Director Watson feels that as the Board has expressed concerns in previous actions on the part of the USPS affecting the District and its customers, the Board may wish to consider a letter to the USPS asking that the Camp Meeker post office staff be established as a permanent position.
PROPOSED ACTION: The Board may/may not consider requesting that the Camp Meeker post office staff position be made permanent.
H. REPORT OF THE WATER SUB-COMMITTEE (Gary Helfrich, 5 minutes)
DESCRIPTION: The Water Sub-committee will report on its recent discussions with Occidental Community Service District water representatives and issues related to the water system.
PROPOSED ACTION: The Board may/may not take further action in this regard.
IX. DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.
PROPOSED ACTION: No action or discussion to take place.
HOW TO GET AN ITEM ON THE AGENDA
Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.
Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.
Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.
Submit your agenda items using the Districts website at the following address: