Agenda, September 19, 2017

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, September 19, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.        CALL TO ORDER

II.      ROLL CALL

III.     APPROVAL OF AGENDA

IV.     STATEMENTS OF ABSTENTION

V.       PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.   CONSENT ITEMS (10 minutes)
A.  Approval of Minutes
1.  August 15, 2017
B.   Payment of Claims
C.   Journal Entry Approval
1.  2017-071–Payment DWR Loan, October 2016
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.
B.  OCSD Water Permit 21214

VIII.   ACTION ITEMS

A.  RESOLUTION 2017-009: APPROVAL OF FINAL BUDGET FOR FISCAL YEAR
ENDING 6/30/2018 (Staff, 15 minutes)
DESCRIPTION: The Board will review and approve the final budget for fiscal year 7/1/2017 through 6/30/2018 and affirm the previously approved Prop 4 limitation as required by law.
PROPOSED ACTION: Adopt Resolution 2017-009 and a Final Budget for the fiscal year ending June 30, 2018 as required by law.

B.  WATER RATE STUDY (Dave Coleman. Rich Ingram-Brelje & Race and
Gary Helfrich/Anthony Tominia, 10 minutes)
DESCRIPTION: Water rates have not been increased since early 2011 despite ongoing increases in costs. Brelje and Race staff and water sub-committee will present information relative to water rates, Prop 218 concerns, capital replacement program and costs for water rate study.
PROPOSED ACTION: The Board may/may not move forward with a water rate study conducted by the Reed Group in conjunction with Brelje & Race.

C.  WATER ACCOUNT 296, 32 MCCLURE, KOLODGE PROPERTIES
(Frederico/Kolodge Properties/RRU Staff, 10 minutes)
DESCRIPTION: Frank Frederico, owner of 32 McClure, (Account 296) is requesting a credit for high usage in May and June due to a toilet leak. He contends that while there was a leaking toilet in that was repaired and doubts the accuracy of the meter reading. (Customer & Russian River Utility information included.)
PROPOSED ACTION: The Board may/may not award a one-time credit for high usage.

D.  DISTRICT MAINTENANCE (Anthony Tominia & Staff, 10 minutes)
DESCRIPTION: At the June meeting, the Board discussed a proposal for hiring of an employee to perform various services for landscaping and maintenance. It was agreed each Director would research and provide, for discussion, a description of the maintenance and repair needs. Staff will research outsourcing to services.
PROPOSED ACTION: The Board may/may not take further action.

E.  BASKETBALL COURT PAINTING (Anthony Tominia, 5 minutes)
DESCRIPTION: The Board will discuss out-sourcing the painting of lines on the basketball court.
PROPOSED ACTION: The Board may/may not approve proceeding with painting the lines on the basketball court.

F.  CAMP MEEKER SIGN (Anthony Tominia, 10 minutes)
DESCRIPTION: The Board will discuss the status of the Camp Meeker sign and proposed encroachment permitting and repairs.
PROPOSED ACTION: The Board may/may not approve further action in regard to the sign.

G.    STATE COMPENSATION INSURANCE AUDIT (Staff, 5 minutes)
DESCRIPTION: At the August Board meeting, staff advised that State Compensation is requiring an audit of actual payroll records and that the District will have to provide an inordinate amount of documents including providing contractor license and insurance copies as well as cancelled check copies despite no payroll or employees for the period specified. Staff will report on recent discussion with the SCIF auditor.
PROPOSED ACTION: The Board may or may not approve further action regarding this matter.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

X.    ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Comments are closed.