Minutes

This page shows the minutes for the most recent District Board meeting, posted at least three days before the date of the next meeting. In between meetings, this page shows the minutes for the previous meeting.

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Minutes, January 15, 2019

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, January 15, 2019 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.   CALL TO ORDER
The meeting was called to order at 7:01 p.m. by President Helfrich.

II.  ROLL CALL
Directors Helfrich, McDaniel, Larson, and Watson were present.  Director Tominia was absent.

III.     APPROVAL OF AGENDA
As there were no additions or deletions to the agenda as posted, Valery Larson moved to approve the agenda as posted, and the motion was seconded John McDaniel.
Directors Helfrich, McDaniel, and Larson voted yes. Directors Watson and Tominia were absent.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved.

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

Director Lynn Watson entered the meeting at 7:05 p.m.

V.  PUBLIC COMMENT
Fred Meyer, former CMVFD, presented a sample contract with Sonoma County relative to provision of fire and emergency services. Mr. Meyer asked the Board to review and consider that the Camp Meeker Recreation and Park District administrate the Camp Meeker Volunteer Fire Department.  Discussion ensued and the Board will consider this issue as well as consideration of a merger with Occidental Community Services District at its February meeting.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  December 18, 2018 minutes
A motion was made by Valery Larson and seconded by John McDaniel to approve the minutes of December 18, 2018.
Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.
B.  Payment of Claims
After discussion to include check 1878 to Goranson, CPA in the amount of $3,000.00, a motion was made by Lynn Watson and seconded by Valery Larson to approve the January 2019 warrant request 2018-2019-007 as follows:

2018-2019-007 RP-January 2019 5,461.45
$90,231.84* Water-January 2019 15,534.95

*Includes Direct Charge Transfers

Wells Fargo Bank Checks 1865-1878, Bank of the West checks 633 and 634 in payment of expenses and water receipt transfers.
Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved

C.  Journal Entry Approval
1.    2019-025 Tax Proceeds 12/18/18
The Board reviewed JV2019-025 recording the transfer of tax and direct charge proceeds from the County of Sonoma to Wells Fargo Bank.
After discussion, a motion was made by John McDaniel and seconded by Valery Larson to                       approve JV2019-025 as presented.
Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved

D.  Administrative and Financial Report
Ms. Doran-Girard reported that all 2018 tax returns are complete and forwarded to appropriate agencies, water customer past due reports and list have been reviewed and are handouts for the Board and public, work on the website is proceeding, and that Wells Fargo Bank is not responding to requests for information as to additional account signers.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
Robert Sherod of Russian River Utility reported that the system is performing well with no issues or equipment failures. He informed the Board that NOAA fisheries had found Chinook salmon in Dutch Bill Creek.

VIII.  ACTION ITEMS

A.  REVIEW OF 6/30/2018 DRAFT FINANCIAL AUDIT
DESCRIPTION: Blake Goranson of Sue Goranson, CPAs provided a review of the District’s draft financial statements for the fiscal year ended June 30, 2018 advising that the biggest changes are in debt reductions. She advised that overall there were no material issues other than water operations needs to pay for itself from revenues for the fiscal year ended June 30, 2018.
ACTION: A motion was made by John McDaniel, and seconded by Valery Larson to approve the draft financial documents for the fiscal year ended June 30, 2018 and direct Goranson, CPAs to issue final financial statements.

Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved

B.  WATER RATE INCREASE
DESCRIPTION:  With completion of the evaluation of the water system capital facility improvements, repairs and maintenance including priority and an estimated costs by Brelje and Race and subsequent review and approval by the Board, Director Helfrich reviewed for Board discussion the need for increase in the water revenue and the process necessary to accomplish this. As the system is over twenty years old, the maintenance and repairs will become more urgent and costs of operating the system have increased. Phasing in an increase in the monthly service charge over time was discussed as well as obtaining a legal opinion and appropriate language for the ordinance from District Counsel.

ACTION:  The Board took no action in regard increasing the water rates.

DIRECTORS’ REPORTS
DESCRIPTION:  This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place

Director Helfrich advised that he has been contacted by St. Dorothy’s regarding a meeting to re-establish a relationship.
Director Larson suggested a “volunteer” day for Anderson Hall.

IX.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Lynn Watson, and seconded by Valery Larson that the January 2019 meeting of the Camp Meeker Board of Directors is adjourned.

Directors Helfrich, McDaniel, Larson, and Watson voted yes.  Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

The meeting adjourned at 8:35 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2019-01-15finalminutescdg1.doc