Minutes

This page shows the minutes for the most recent District Board meeting, posted at least three days before the date of the next meeting. In between meetings, this page shows the minutes for the previous meeting.

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Minutes, September 18, 2018

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, September 18, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.    CALL TO ORDER
The meeting was called to order at 7:02 p.m. by President Helfrich.

II.   ROLL CALL
Directors Helfrich, McDaniel, Tominia and Watson were present.  Director Larson was absent.

III.  APPROVAL OF AGENDA
A motion was made by Lynn Watson, and seconded Anthony Tominia to approve the agenda as posted.
Directors Helfrich, McDaniel, Tominia and Watson, voted yes. Director Larson was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.   PUBLIC COMMENT
Richard Seaman once again reviewed his proposed program relative to defensible space and requested time on the October agenda for a presentation of his petition.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  June 19, 2018 Minutes
The minutes of June 19, 2018 were tabled.
2.  August 21, 2018 Minutes
The minutes of August 21, 2018 were tabled.
3.  September 6, 2018 Special Meeting
The minutes of September 6, 2018 were tabled.

B.  Payment of Claims
A motion was made by John McDaniel, and seconded by Lynn Watson to approve the
September warrant request 2018/2019-003 as follows:

2018-2019-003 RP-September 2018 6,101.25
$20,978.29 Water-September 2018 14,877.04

Wells Fargo Bank Checks 1668, 1807-1820, Bank of the West checks 625 and 626 in payment of expenses and water receipt transfers, Wells Fargo Investment Account check 1014 to USDA in the amount of $64,874.58 (Loan Payment) and US Bank checks 1080 and 1081 for refunds of client deposits.  Wells Fargo operating account checks 1821 and 1822 were voided due to printer error.

Directors Helfrich, Anderson, McDaniel, Tominia and Watson voted yes. Director Larson was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved

C.  Journal Entry Approval
There were no journal entries beyond the recording of monthly bank charges, bank interest and water revenues.

D.  Administrative and Financial Report
Ms. Doran-Girard related progress of the PayPal issue, filing and transmittal of Mr. McDaniel’s oath and Ms. Anderson’s resignation documents to the County.  She further informed the Board of the required notice of posting the TUPC with the State, of a LAFCO opening, and various items of correspondence including a legal opinion relative to Fire issues from District Counsel Hirsch.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
A.  Robert Sherrod of Russian River Utility reported that the system is operating well and that the fish releases have been ongoing and increased oxygen has been disclosed in the sampling. Discussion ensued regarding a possible leak for a customer #39 and a possible tour of the water system for Director McDaniel.

VIII.   ACTION ITEMS

A.  WATER SYSTEM CREDIT CARD PAYMENTS
DESCRIPTION:  District staff and Robert Sherrod of Russian River Utility staff reviewed the request the Board consider initiating a program for acceptance of credit cards from water customers.  Customers have requested the District make this option available.
ACTION: The Board has instructed this item be continued as a specific item on the October agenda.

B.  RESOLUTION 2018-013:APPROVAL OF FINAL BUDGET FOR FISCAL YEAR
ENDING 6/30/2019
DESCRIPTION: The Board reviewed the final budget for fiscal year 7/1/2018 through 6/30/2019 and the previously approved Prop 4 limitation as required by law.
ACTION:  A motion was made by Anthony Tominia, and seconded by John McDaniel to adopt Resolution 2018-013 and a Final Budget for the fiscal year ending June 30, 2019 as required by law.

Directors Helfrich, Anderson, McDaniel, Tominia and Watson voted yes. Director Larson was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved

C.  RESOLUTION 2018-014:ESTABLISHING SIGNERS FOR US BANK CHECKING ACCOUNT
DESCRIPTION:  The District currently holds an account at US Bank for the purpose of handling deposit payments, deferred rental fees and PayPal transaction.  Currently, the only signer on that account is Cathie Anderson who is no longer a member of the Board. Resolution 2018-014 establishes existing officers as signers for that account.
ACTION:  A motion was made by Anthony Tominia, and seconded Lynn Watson to approve Resolution 2018-014: Establishing Signers For the US Bank Checking Account.
Directors Helfrich, McDaniel, Tominia and Watson, voted yes. Director Larson was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

D.  WATER SYSTEM: UPDATE 2018 NOE AND TEMPORARY URGENCY CHANGE       PETITION
DESCRIPTION: As the District’s petition to permanentlychange its water right to facilitate future water releases into Dutch Bill Creek for the benefit of Coho salmon and steelhead has not yet been completed with the State Water Board, it was necessary to file a TUCP (Temporary Urgency Change Petition) with the State to keep this proposed activity compliant with State water law as well as a Notice of Exemption.  Director Helfrich advised that the releases are in progress and the NOE filed and approved by the State.
ACTION: No action was taken.

E.  PROPOSED SHOWINGS “WILDER THAN WILD” DOCUMENTARY AND RELATED CONCERNS
DESCRIPTION:  The Board has acquired the “Wilder Than Wild” documentary film and Directors Larson and Watson are proposing two showings for the community and distribution of related educational materials as a community service.  Discussion ensued regarding available dates and arrangements. Richard Seaman requested time to make his presentation at the showings.
ACTION: Directors Larson and Watson will continue planning for the community showings.  No action was taken.

F.  ANDERSON HALL FUTURE RENTAL MANAGEMENT AND MAINTENANCE
DESCRIPTION:  Director McDaniel reviewed the maintenance needs for Anderson Hall and advising that some items can be addressed earlier than others due to availability of funds.
ACTION: A motion was made by Gary Helfrich, and seconded by Anthony Tominia to issue a District Visa card to John McDaniel with a credit limit of $2,500.00.
Directors Helfrich, Anderson, McDaniel, Tominia and Watson voted yes. Director Larson was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

The motion was approved

G.  DISTRICT OFFICE MAINTENANCE CONCERNS
DESCRIPTION:  Director Watson advised that the District office has similar maintenance needs relative to the Anderson Hall that should be addressed.  Discussion ensued.
ACTION: It was agreed that the District office maintenance issues would be incorporated into the Anderson Hall maintenance plan for all District facilities.

H.  REPORT OF THE WATER SUB-COMMITTEE
DESCRIPTION:  Director Helfrich advised that there would be an in-depth report at the October meeting of the Water Sub-committee of discussions with Occidental Community Service District water representatives and issues related to the water system.

ACTION: No action was taken.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

 Director Tominia reported that his professional responsibilities will require that he take a step back for some months, as he will be traveling frequently.
Director Helfrich related information regarding permitting of new construction in Camp Meeker.

X.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by John McDaniel, and seconded by Anthony Tominia that the September 2018 meeting of the Camp Meeker Board of Directors is adjourned.

Directors Helfrich, McDaniel, Tominia, and Watson voted yes.  Director Larson was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

The motion was approved.

The meeting adjourned at 8:45 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2018-09-18finalminscdg1.doc