Minutes

This page shows the minutes for the most recent District Board meeting, posted at least three days before the date of the next meeting. In between meetings, this page shows the minutes for the previous meeting.

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Minutes, July 17, 2018

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, July 17, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.    CALL TO ORDER
The meeting was called to order at 7:01 p.m. by President Helfrich.

II.  ROLL CALL
Directors Helfrich, Anderson, Larson and Watson were present. Director Tominia entered the meeting at 7:08 p.m.  District Counsel Hirsch was also in attendance.

III. APPROVAL OF AGENDA
The Board was advised that Dave Wood (Item C) is unable to attend; therefore, the Ombudsman item is removed from the Action items.  Further, the water subcommittee report (Item H) will be addressed after District Counsel Martin Hirsch’s presentation (Item A).
A motion was made by Cathie Anderson, and seconded Valery Larson to approve the agenda as revised.
Directors Helfrich, Anderson, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
There was no public comment.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  June 19, 2018 minutes
The June 19 minutes approval will be addressed at the August 21stmeeting.
B.  Payment of Claims
A motion was made by Lynn Watson, and seconded by Valery Larson to approve the
July warrant request 2018/2019-001 as follows:

2018-2019-001 RP-July 2018 4,200.71
$22,812.64 Water-July 2018 18,611.93

Wells Fargo Bank Checks 1781-1793, Wells Fargo Investments checks 1013, Bank of the West checks 621 and 622 in payment of expenses and water receipt transfers, and US Bank check 1077 and 1078 transferring rental fees the operating account and refunding client deposits.
Directors Helfrich, Anderson, Larson, and Watson voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

C.  Journal Entry Approval
There were no journal entries beyond those of water receipts entry and investment account interest.

D.  Administrative and Financial Report

Ms. Doran-Girard reported that Sonoma County will release final tax and direct charges revenues later in the week, 6/30/2018 Payroll tax returns have been filed, and the extension for submission of the direct charge list has been approved. Sue Goranson’s office has submitted the needs list for the 6/30/2018 audit, and the new Wells Fargo account for the purpose of handling Anderson Hall funds is in process.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
A.  Robert Sherrod, of Russian River Utility reported regarding a leak at 5600 Bohemian Highway resulting in a loss of 32K gals in 1.5 hours. Director Anderson requested a report on accounts 125 and 192 as usage seemed excessive.

VIII.   ACTION ITEMS

A.  INTRODUCTION:MARTIN HIRSCH, PERRY JOHNSON DISTRICT COUNSEL
DESCRIPTION:  Martin Hirsch of Perry, Johnson, Anderson, Miller and Moskowitz related his experience and training in governmental related law including continuing land use training with Perry, Johnson partners.  Directors asked a number of questions and welcomed Mr. Hirsch as new District Counsel.
ACTION: The Board took no action.

B.  REPORT OF THE WATER SUB-COMMITTEE
DESCRIPTION:  Directors Helfrich and Tominia report regarding the July 2 meeting with the Occidental sub-committee advising that they reviewed the CIP with respect to joint costs and agreed that moving forward with Alliance Redwoods discussions might be beneficial for all.  Director Tominia reported that he had met with John Green of Gold Ridge Resource Conservation District regarding Alliance as well as the Capital Improvement report. Director Helfrich stated that he felt that participation in the maintenance of the system by OCSD would proceed.  John McDaniel asked if Alliance would be a customer or a buy-in and Gary advised that Alliance would be a customer. He went on to explain waters rights and current OCSD percentage of use arrangements.  Director Tominia informed the Board that he had seen three fish in Dutch Bill.
The joint group will meet for further discussions in August.
ACTION:  The Board took no action.

Discussion was initiated regarding restructure of Item G for the purpose of District Counsel input relative to the proposed Fire Drill.  A motion was made by Cathie Anderson, and seconded by Valery Larson to address Item G immediately.

Directors Helfrich, Anderson, Larson, Tominia and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved

C.  REPORT OF THE CAMP MEEKER FIRE DRILL TEMPORARY SUB-COMMITTEE AND RELATED CONCERNS
DESCRIPTION:  Director Tominia informed the Board that he had met with Seth Murchison who had spoken with County staff.  Mr. Murchison, who was in attendance, reported the following with respect to his interactions with County staff: (1) It would seem that there are no protocols, or authoritative entities to address the issue, (2) Supervisor Linda Hopkins did feel it was a good idea, and (3) his contact with the Sheriff’s department elicited no response. Lynn Watson, who also serves on the temporary committee, stated that she felt it important that community be educated first via a meeting or showing of “Wilder Than Wild” documentary that is available at low cost to the District and free to residents that would attend.
District Counsel Hirsch suggested that Supervisor Gore be contacted as he is interested in this issue and that exploring the COPE groups might be beneficial.  Discussion ensued.
Director Helfrich noted that the District does NOT have the authority to address fire issues.
ACTION: The Board took no action.

D.  REQUEST FOR PAYMENT PROGRAM: FATIMA MARTINEZ, TRUSTEE-L&T RASSO TRUST, ACCOUNT 295, 34 MCCLURE AVENUE
DESCRIPTION:  The Board approved a “suspension of connection” notice at its May meeting for the Rasso Trust, Account 295-34 McClure account. The amount currently owed is $2,811.58 and there is an existing lien against the property in favor of the District.  Ms. Martinez is asking for an extension of the time to resolve the debt and an exemption from late charge billing.
Cathie Anderson advised that she had several calls from Ms. Martinez regarding extended             payment. Discussion ensued.
ACTION: A motion was made by Anthony Tominia, and seconded by Cathie Anderson to   authorize Russian River Utility to arrange a repayment plan for the Rasso Trust to include no billing of late fees or monthly fees with no water service until the debt is resolved.  Russian River Utility is to report regarding this account in August.

Directors Helfrich, Anderson, Larson, Tominia and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved.

E.  UPDATE:BOARD RECRUITMENT PROCESS
DESCRIPTION: The Board interviewed Michael Johnson and John McDaniel inquiring about various areas of interest and qualifications to serve.  The new Director will be appointed and sworn at the August 21 meeting.
ACTION:  No action will be taken.

F.  REVIEW DISTRICT CONFLICT OF INTEREST CODE 2016
DESCRIPTION: The Political Reform Act requires every local government agency to review its conflict of interest code every two years.  The conflict of interest code tells public officials, governmental employees & consultants who must disclose financial interests on Statement of Economic Interests (Form 700).  The District last reviewed and revised its conflict of interest code in 2016.

ACTION:  A motion was made by Valery Larson, and seconded by Cathie Anderson to authorize the Board President to sign the 2018 Local Agency Biennial Notice confirming review of the District’s current code.

Directors Helfrich, Anderson, Larson, Tominia and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

G.  CSDA BOARD OF DIRECTORS ELECTION-VOTING
DESCRIPTION:  The District is a regular member of CSDA (California Special Districts         Association) and has received an official electronic ballot to cast one vote in CSDA’s 2018    Board of Director’s election for Seat A in the BAY AREA NETWORK.  A candidate will be        selected from those running for the seat.

ACTION: A motion was made by Lynn Watson, and seconded by Gary Helfrich to select Chad Davisson for Seat A in the Bay Area Network of  CSDA and authorize staff to file the electronic vote per CSDA instructions.

Directors Helfrich, Anderson, Larson, Tominia and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

H.  UPDATE: CAMP MEEKER SIGN
DESCRIPTION: Director Helfrich reported that he has been discussing the equipment issue with Ray Lunardi of Lunardi Electric with respect to repair of the sign.

ACTION: The Board took no action in regard to the sign.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

 Director Anderson suggested that it has been two years since any increase in Anderson Hall rates.  She is suggesting all rates for non-residents be increased by $50.  She also informed the Board that the hall decking is in need of repair.

Director Larson shared her thoughts regarding a crosswalk.

Director Tominia advised that the berry bushes have been disposed of and his experience with fish in Dutch Bill.

X.  ADJOURNMENT

As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Valery Larson that the July 2018 meeting of the Camp Meeker Board of Directors is adjourned.

Directors Helfrich, Anderson, Larson, Watson, and Tominia, voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

The meeting adjourned at 9:00 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

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