Minutes

This page shows the minutes for the most recent District Board meeting, posted at least three days before the date of the next meeting. In between meetings, this page shows the minutes for the previous meeting.

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Minutes, October 17, 2017

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, October 17, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

 

I.     CALL TO ORDER
The meeting was called to order at 7:05 p.m.

II.   ROLL CALL
Directors Anderson, Larson, Tominia and Watson were present. Director Helfrich was absent due to mandatory work required as a result of the Santa Rosa firestorms. Ms. Doran-Girard was not in attendance also.

III.   APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded by Valery Larson to approve the agenda as posted.
Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

IV.    STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.    PUBLIC COMMENT
Kevin Cogliandro 1.) suggested CMVFD and CMRPD work to create an emergency evacuation plan, and 2.) is interested in whether or not the old water tank at Sequoia and Tower could be used for water storage in case of emergency.

VI.  CONSENT ITEMS

A.  Approval of Minutes
September 19, 2017 minutes were tabled due to issues related to firestorms in Santa Rosa.
B.  Payment of Claims
After discussion, a motion was made by Valery Larson, seconded by Cathie Anderson to approve the following warrant request 2017-2018-004 and the checks 1643-1652 drawn on theWells Fargo Bank checking account.
Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.

The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
C.  Journal Entry Approval
There were no journal entries presented.

D.  Administrative and Financial Report
Ms. Doran-Girard was not in attendance due to family issues arising from the firestorms.

VII.   REPORT OF THE WATER SYSTEM OPERATOR

The meeting between the water subcommittee, Russian River Utility staff, and David Coleman of Brelje and Race at the treatment facility near Alliance Redwoods was discussed focusing on the following:

  • The upgrade at the well site would only apply to the Camp Meeker well;
  • 4 (2 or Camp Meeker) new booster pumps and an upgrade to existing infrastructure would be provided by Alliance;
  • David Coleman and Jamie Dunton were to exchange emails and documents to extrapolate what costs would be, using a similar agreement for Alliance per year to that existing with Occidental for participation in the water system.

VIII.   ACTION ITEMS

A.  BRELJE AND RACE SCOPE OF ENGINEERING SERVICES AND COST ESTIMATE 5 YEAR CAPITAL IMPROVEMENT PLAN
DESCRIPTION: The Board discussed and reviewed the scope of engineering services and a cost estimate of $22,200.00 for an evaluation of the water system capital facility improvements, repairs and maintenance including priority, anticipated schedule and estimated cost. The water system was constructed twenty (20) years ago and some facilities are requiring increasing maintenance for continued operations. The Plan is needed to determine appropriate water rates to offset costs of system operations.
ACTION: A motion was made by Anthony Tominia, and seconded by Valery Larson to approve preparation of a Capital Improvement Plan by Brelje and Race by March 2017 at a cost of $22,200.00 and authorize President Watson to sign the appropriate documents related to the project.
Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.

The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

B.  WATER RATE STUDY
DESCRIPTION: Water rates have not been increased since early 2011 despite ongoing increases in costs. Brelje and Race staff and water sub-committee will present information relative to water rates, Prop 218 concerns, capital replacement program and costs for water rate study.
ACTION: A motion was made by Anthony Tominia, and seconded by Valery Larson to table approval of the water rate study contingent upon completion of the Capital Improvement Plan by Brelje and Race.
Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.

The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

 Director Anderson announced that she will be stepping down from the Board sometime after the new year and has discussed participation with a member of the Camp Meeker community. She will remain in place if needed for a smooth transition. In addition, she would like to see Anderson Hall remain so named permanently.

X.  ADJOURNMENT

As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Valery Larson that the October 2017 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.

The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

The meeting adjourned at 8:38 p.m.

Respectfully submitted,

ANTHONY TOMINIA

2017-10-17finalminscdg1.doc