Minutes, April 17, 2018

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, April 17, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.     CALL TO ORDER
The meeting was called to order at 7:05 p.m. by President Helfrich.

II.    ROLL CALL
Directors Helfrich, Anderson, Larson, Tominia, and Watson were present.

III.   APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded by Lynn Watson to approve the agenda as posted.
Directors Helfrich, Anderson, Larson, Tominia, and Watson voted yes. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved.

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
There was no public comment.

VI.  CONSENT ITEMS
A.   Approval of Minutes
1.  March 20, 2018 minutes
A motion was made by Valery Larson, and seconded by Lynn Watson to approve the
March 20, 2018 minutes as recorded.
Directors Helfrich, Anderson, Larson, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved.

B.  Payment of Claims
Ms. Doran Girard advised that check 1749 in the amount of $166.73 issued to McPhail’s has been added to the total of warrant 2017-2018-010.
A motion was made by Cathie Anderson, and seconded by Anthony Tominia to approve the April warrant request 2017/2018-010 as follows:

2017-2018-010 RP-April 2018 4,497.58
$50,550.68* Water-April 2018 16,662.47

*USDA Loan payment of  $29, 390.63

Wells Fargo Bank Checks1737-1749, Wells Fargo Bank-Investment Account check 1012, Bank of the West checks 615 and 617 in payment of expenses and water receipt transfers, and US Bank checks 1072 &1073 for refund of Anderson Hall deposits.

Directors Helfrich, Anderson, Larson, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved.

C.  Journal Entry Approval
There were no journal entries beyond those of water receipts entry and investment account interest.

D.  Administrative and Financial Report
Ms. Doran-Girard informed the Board that the premium for State Fund will increase by 32%, that the USPS has, per the current lease terms, renewed for an additional five years at an increase of 10% rental fee, and the District’s accounting software lease has renewed at the current rate of $250.00 month.  She advised that various items of correspondence have been received regarding the Rio Nido Post Office, an inquiry regarding installation of a streetlight, and a North Coast Resource Partnership meeting.  Lastly, she reported that April 2018 tax and direct charge payments have been issued by the County of Sonoma.  At this point in the fiscal year, Recreation and Park tax revenues have decreased by 5% over last year and direct charges reduced by 6.5%.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
A.  Robert Sherrod of Russian River Utility reported that the water system is working well. There was a brief discussion about the location of the tank cleaning videos, and Director Anderson inquired regarding water customers 367 and 295 with past due accounts.  Anderson said she would attempt to contact the family members of account 295, The Rasso Trust. Currently there is a lien against the account.

VIII.  ACTION ITEMS

A.  LONG TERM PETITION FOR WATER RIGHT CHANGE ADDING FISH AND WILDLIFE
DESCRIPTION: In past years, the Board has approved filing for Temporary Urgency Change Petitions for flow releases for the fish and wildlife.  Mary Ann King, of Trout Unlimited, described that the impact of filing for a permanent change to CMRPD’s Water Permit will allow the District to release flows in the future (without filing the paperwork annually) to protect the fish and wildlife.  The estimated costs are $850 to the State Water Resources Control Board and $850 to California Department of Fish and Wildlife. Trout unlimited may be able to assist in the funding.  Directors Tominia and Watson requested clarification of the timing of the changes to the permit and were advised the release flows might occur May through November.
ACTION:  A motion was made by Anthony Tominia, and seconded by Cathie Anderson to authorize the Board President to sign the Petition For Change.
Directors Helfrich, Anderson, Larson, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved.

B.  UPDATE: BRELJE AND RACE SCOPE OF ENGINEERING SERVICES AND COST ESTIMATE 5 YEAR CAPITAL IMPROVEMENT PLAN
DESCRIPTION: At the October 2017 meeting, the Board approved going forward with the scope of engineering services and cost estimates for an evaluation of the water system capital facility improvements, repairs and maintenance including priority, anticipated schedule and an estimated cost of $22,200.00.  David Colman of Brelje and Race, District Engineers, presented a draft of the proposed Capital Improvement Projects.  Further cost estimates are needed and the system capital needs discussed with OCSD.
ACTION:  No action was taken.  The Board members will review the draft report and further action discussed at the May meeting.

C.  COMMUNITY CONCERNS:FIRE ACCESS AND WATER TANK SIGNAGE
DESCRIPTION: The Board has been advised by a number of residents of the fire/evacuation and health hazard concerns with respect to RVs blocking the streets of Camp Meeker and adjacent to one of the water tanks. Director Watson described various parking, camping and related issues occurring in Camp Meeker.  She and other residents are concerned about health, safety and fire related issues.  Director Helfrich clarified what can and cannot be done by residents relative to these issues emphasizing that the District can only address issues related to District property. Private property owners will need to deal with the impact to their properties with code enforcement or law enforcement themselves.
Director Larson suggested that a community meeting might help to inform residents regarding this issue.   John McDaniel related experience in San Francisco with this issue and stated that this problem will not be resolved soon. Discussion ensued.
Director Helfrich agreed and went on to say that he will contact the Susan Upchurch at Linda Hopkins office to see what can be done.
ACTION:  A motion was made by Anthony Tominia, and seconded by Valery Larson to install signage at the water tanks regarding camping/parking as first steps. Director Tominia will obtain the signs and will be reimbursed the costs.
Directors Helfrich, Anderson, Larson, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved.

D.  CAMP MEEKER SIGN
DESCRIPTION: The Board discussed the progress of the Camp Meeker sign and proposed repair tentatively scheduled for May 19 and 20. Areas addressed included road closure, equipment needs, volunteer labor and miscellaneous permitting concerns. Directors Helfrich and Tominia will work on volunteers and related tasks.

ACTION:  A motion was made by Anthony Tominia, and seconded by Valery Larson to approve action to include reimbursement for repairs of costs in regard to the sign.

Directors Helfrich, Anderson, Larson, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved.

E.  UPDATE:BOARD RECRUITMENT PROCESS
DESCRIPTION: The Board interviewed Chris Norberg and Patrick Stanley at length in an open question and answer session.
ACTION: The Board will vote on their selection at the May meeting.

F.  ANDERSON HALL ISSUES AND ADMINISTRATION
DESCRIPTION:  Valery Larson discussed various areas of need relating to Anderson Hall’s event/facility rental and maintenance such as a job description for a rental coordinator and necessary maintenance.
ACTION: Director Anderson will prepare a job description and list of tasks related to Anderson Hall and meet with Director Larson to effect transfer of the Post Office keys, etc.

G.  RESOLUTION 2018-005:AUTHORIZING CLOSURE OF THE US BANK ACCOUNT.
DESCRIPTION: The Board currently holds a small checking account with US Bank that was established prior to the Wells Fargo Bank accounts to accommodate receipt of funds from Paypal and hold Anderson Hall refundable deposits and rental fees.  The only signer on this account is Director Anderson.  These funds will be moved to a small checking account with Wells Fargo Bank.
ACTION:  A motion was made by Anthony Tominia, and seconded by Cathie Anderson to approve Resolution 2018-005, Authorizing Closure of US Bank Account.
Directors Helfrich, Anderson, Larson, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved.

H.  RESOLUTION 2018-006:AUTHORIZING ESTABLISHMENT OF A CHECKING ACCOUNT WITH WELLS FARGO BANK TO ACCOMODATE PAYPAL TRANSACTION TRANSFERS FOR RENTAL DEPOSITS AND FEES.
DESCRIPTION:  The Board discuss authorizing the President to establish of an account with Wells Fargo Bank for the handling of Paypal funds, deposits, and rental fees and insure that client fees and deposits are not co-mingled with tax dollars in the District’s operating account.
ACTION: A motion was made by Anthony Tominia, and seconded by Cathie Anderson to approve Resolution 2018-006 authorizing the President to open a small checking account at Wells Fargo Bank.
Directors Helfrich, Anderson, Larson, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.
PROPOSED ACTION:  No action or discussion to take place.

Director Anderson noted that the “old” Post Office has been torn down and it is her understanding that St. Dorothy’s is selling lots.  Additionally, she advised that she has turned over credit cards, keys and petty cash to District staff.
Director Tominia advised that the “Bramble Pull” is scheduled for April 23.

X.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Valery Larson that the April 2018 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Helfrich, Anderson, Larson, Tominia, and Watson voted yes.  Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved.

The meeting adjourned at 9:14 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2018-04-17finalminscdg1.doc

 

Comments are closed.