Minutes, April 18, 2017

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, April 18, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

 

I.   CALL TO ORDER
The meeting was called to order at 7:00 p.m.

II.  ROLL CALL
Directors Anderson, Larson, Tominia and Watson were present. Director Helfrich was absent.

III.  APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded by Valery Larson to approve the agenda as posted.
Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

IV.   STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
There was no public comment.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  March 21, 2017
A motion was made by Anthony Tominia, and seconded by Valery Larson, to approve the March 21, 2017 minutes as written.
Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 1 Absent: 1

B.  Payment of Claims
After discussion, a motion was made by Cathie Anderson, seconded by Valery Larson to approve the following warrant requests and the checks 1555-1566 in payment thereof and void check 1567 (Wells Fargo Operating), and check numbers 590/91 (Bank of the West-Water).

G2016/2017-010 RP-April 2017 3,022.98
W2016/2017-010 Water-April 2017 11,214.11

Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

Director Helfrich entered the meeting at 7:12 p.m.

C.  Journal Entry Approval
Ms. Doran-Girard explained JV2017-042 recording the payment by the County of Sonoma on the Department of Water Resources loan E58237 from funds held in the Sonoma County Treasury as required per the DWR contract.
A motion was made by Valery Larson, and seconded by Cathie Anderson to approve JV2017-042 recording payment of DWR loan by the Sonoma County Treasurer as per contract.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

D.  Administrative and Financial Report
Ms. Doran-Girard advised that SDRMA renewal has been completed and the Worker Compensation renewal (with removal of volunteers) as well as the Census of Governments which was completed prior to the 3/31/17 due date. She additionally explained a PGE credit of $445.00 a refund for non-functioning streetlight. PGE will send a check to the District for the amount of the credit less outstanding costs. After review of miscellaneous correspondence, she reviewed the tax deposits that were transmitted to Wells Fargo as of April 18.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
Jamie Dunton of Russian River Utility advised that April 19 will be the start date for the tank inspection and cleaning is estimated at April 26. There will be no effect in terms of the water customers and the cleaning will be done one tank at a time. He also advised of upgrades to the controls of the well and booster pump station relating an event of communication fail, etc. Now if there is a communication fail, the system is safe from overflowing. The system continues to work well. Cathie Anderson asked if customers with high usage are notified and if water customer 140 is co-operating with the meter reading process.

VIII.   ACTION ITEMS

A.  WATER CONNECTION/METER REMOVAL: PARCEL 075-203-003 (60 MONTGOMERY) & 075-203-004 (62 MONTGOMERY) JOHN MCDANIEL
DESCRIPTION: John McDaniel owns two parcels (one acquired subsequent to a January 2013 fire). There is a water meter on each parcel. He has combined the parcels and wants to have the meter pulled on one of the lots. He also wants to erase the Direct Charge assessment and water connection fees on the lot he has merged on the theory that he has only one lot. At the September 16 meeting, District Counsel Manwell provided the Board with the law, pros and cons of releasing lots from the underlying Assessment, and cautioned the Board about the potential long term effects of the loss of these Assessments through merger and release/attrition of the lots through merger, fire, abandonment, etc. He informed the Board that, regardless of how many assessed lots remain at the end, the District has an underlying obligation, under the law, to repay the note obligations of the District. These obligations were incurred to provide the Community with a viable water system. The repayment ability of the Community was established and apportioned out to each of the lots then in existence, based on the count of lots to be served when the assessments were set up. Then, assessments and service charges were levied and the water system built. The financing underlying all this was based on the original number of lots to be served, and assessments were levied accordingly. The risk to the District and its ratepayers is that those left last standing will pay more than their original share of the costs of the system. Further research has been conducted in light of the financial impact to parcel owners/customers remaining in the system, water code requirements and District Counsel research. Directors expressed concerns and opinions with respect to the water code application and impact of mergers.
ACTION: After discussion, a motion was made by Gary Helfrich and seconded by Anthony Tominia to honor John McDaniel request to remove parcel 075-203-002, 62 Montgomery from the tax rolls.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

B.  RESOLUTION 2017-001: LIEN RELEASE WATER ACCOUNT #127, ESTATE OF GEORGE WENZLAFF
DESCRIPTION: In March 2016, the Board approved, upon the advice of District Counsel Manwell, the placing of a lien against the property at 87 & 89 California, Camp Meeker for the purpose of collection of delinquent water charges in the amount of $395.46 as the death of George Wenzlaff had resulted in the property being placed for auction. The delinquency has been paid via the water accounts at Russian River Utility; and, the property has sold to a new owner. Therefore, the lien requirements are satisfied.
ACTION: A motion was made by Gary Helfrich, and seconded by Cathie Anderson to approve the release of the lien at the County of Sonoma Recorder office and the appropriate Board officer is authorized to execute lien release documents.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

C.  RESOLUTION 2017-002: ORDERING THAT AN ELECTION BE HELD AND REQUESTING CONSOLIDATION WITH THE NOVEMBER 7, 2017 GENERAL ELECTION
DESCRIPTION: The regular biennial election of the District’s Board of Directors will take place on November 7, 2017. Nominations for offices open on July 17 and close August 11. Incumbents who fail to file during the nomination period will be eligible for a five-day extension through 5:00 p.m. on August 16. Consolidation results in the County handling all arrangements for the election and cost reduction to the District. The three incumbents are Helfrich, Larson, and Tominia. The offices are four-year terms beginning December 1, 2017. The Board will also confirm the District’s boundaries and decide length and responsibility for Statements of Qualifications.
The Board directed that statements of qualification not exceed 200 words; and, further that costs associated with candidate statements be paid by the candidates and required in advance to the District.
ACTION: A motion was made by Anthony Tominia, and seconded by Gary Helfrich to approve Resolution 2017-001 and the associated matters relative to the November 7, 2017 election process.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

D.  UPDATE: ANNUAL PLANNING SESSION INFORMATION
DESCRIPTION: The Board agreed to hold a planning session on April 22 per the District’s CPA, Sue Goranson, recommendation during the audit process that the Board consider holding an annual planning session to establish anticipated projects and develop budgetary estimates.
ACTION: The Board will hold its annual planning session on April 22, 2107 at Anderson Hall from 8:30 until 12:30.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

 Director Anderson related recent Anderson Hall rental increases and tasks associated with maintaining the hall.

X.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Gary Helfrich that the April 2017 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes. Director Anderson was absent.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The meeting adjourned at 7:58 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2017-04-18minscdg1.doc

 

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