Minutes, August 15, 2017

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, August 15, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNI

I.    CALL TO ORDER
The meeting was called to order at 7:03 p.m.

II.   ROLL CALL
Directors Anderson, Helfrich, Larson, Tominia and Watson were present.

III.    APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded by Gary Helfrich to approve the agenda as posted.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

IV.    STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
Frank Frederico explained that he is requesting a review and credit to recent water bills due to a faulty meter and that he expected his request to be on the agenda. He indicated that his health precludes his attendance at another meeting. The Board instructed that he provide receipts for his repairs to Russian River Utility staff and that the Board will review his request on September 19, 2017.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  July 18, 2017
A motion was made by Anthony Tominia, and seconded by Cathie Anderson
to approve the July 18, 2017 minutes as written.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0
2.     Correction Minutes of 4/18/2017
The minutes of April 18, 2017 Action Item referring to the removal of parcel number (075-203-002) are incorrect. The parcel removed from the tax roll is 075-203-004 (62 Montgomery).
A motion was made by Gary Helfrich, and seconded by Anthony Tominia to correct the April 18, 2017 to reflect that parcel number 075-203-004 (62 Montgomery) is the correct parcel approved for removal from the tax roll.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

B.  Payment of Claims
After discussion, a motion was made by Gary Helfrich, seconded by Cathie Anderson to approve the following warrant request 2017-2018-002 and the checks 1614-1628 and that check 1620 is void (Wells Fargo Operating), check numbers 598/599 (Bank of the West-Water) and checks 1058 US Bank for Anderson Hall refund of client deposits and transfer of Anderson Hall client rental fees.

G2017/2018-002 RP-August 2017 3,103.10
$17,051.06 Water-August 2017   9,036.81

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

C.  Journal Entry Approval
1.  JVs 2017-066, 2017-067, 2017-068- Fiscal Year End 6/30/2017
A motion was made by Gary Helfrich, and seconded by Cathie Anderson to approve JVs 2017-066, 2017-067, and 2017-068 for Fiscal Year-End 6/30/2017 as presented.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

2.  JV 2018-002
A motion was made by Anthony Tominia, and seconded by Valery Larson to approve JVs 2018-002 as presented.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

D.  Administrative and Financial Report
Ms. Doran-Girard reported that State Compensation is requiring an audit of the District’s records encompassing a multi-year review of financial and other records, that a high usage reflected in the water meter covering the firehouse and beach is not a result of faulty meter. Russian River Utility checked the meter and it is working as it should, and that the letter requesting a grant for a Gran Fondo event has been sent. Additionally, she advised that she has met with Sue Goranson’s staff regarding the 6/30/17 audit. Lastly, she informed the Board that state law requires the 2017-2018 Final Budget be adopted by 9/30/2017 and it will be presented at the September 19, meeting with the deletion of funds allocated for a November election as the County has advised the continuing of present Directors as no one had registered to run.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
A.  Jamie Dunton reported at all is well with the water system and running normally. Director Anderson requested information regarding the payment status of accounts 247 and 114.

VIII.    PUBLIC HEARING: TAKE AND REVIEW PUBLIC COMMENT 2017-2018 ANNUAL DIRECT     CHARGE BILLING VIA PROPERTY TAXES

  1. OPEN PUBLIC HEARING
    The Public Hearing to take and review public comment regarding the 2017-2018 annual Direct Charge billing via the property taxes was opened at 7:28 p.m.

Annually, the District has to provide the County of Sonoma with a report on water charges, including delinquencies. This has to be done after public hearing gives those interested a chance to speak to the report. The Board will take and review public comment on Proposed Resolution No. 2017-008, which proposes to approve the 2017-2018 annual Direct Charge billing via property taxes. Proposed Resolution No. 2017-008 is entitled:

“A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CAMP MEEKER RECREATION AND PARK DISTRICT OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2017-2018.”

2.  CLOSE PUBLIC HEARING.
As there was no public comment relative to the 2017-2018 Annual Direct Charge billing, the Public Hearing was closed at 7:30 p.m.

IX.    ACTION ITEMS

A.  ADOPTION OF RESOLUTION 2017-008: OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2017-2018.
DESCRIPTION:   Following the taking of Public Comment, as set forth above, the Board will review for adoption Proposed Resolution No. 2017-008 that Resolution proposes to over-rule protests and confirm the report on water charges and delinquent water charges for the year 2017-2018.
ACTION: A motion was made by Gary Helfrich, and seconded by Cathie Anderson to approve Resolution 2017-008 Overruling Protests and Confirming Report on Water Charges and delinquent water charges for the fiscal year 2017-2018.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

B.  GOLD RIDGE RCD/ALLIANCE REDWOODS PROPOSAL INVOLVING RELOCATION     OF ALLIANCE REDWOODS EXISTING INSTREAM WATER RIGHTS TO CAMP            MEEKER WELLS AS A PART OF DUTCH BILL CREEK FLOW RESTORATION
Jim Blake, Alliance/Brelje & Race staff
DESCRIPTION: Rich Ingram in conjunction with Brelje staff, Alliance staff, and Brelje & Race/Gold Ridge Resource Conservation District staff reviewed a proposal that Alliance relocate existing in-stream water rights to the Camp Meeker wells in order to secure the Alliance water supply and eliminate Alliance impact on Dutch Bill Creek. The concept is to keep existing system, add Alliance and upgrade to accommodate Alliance. Costs to be absorbed by Alliance. Gary Helfrich suggested that the water subcommittee go forward to investigate the proposal and come back to the Board with next steps at the September meeting.
ACTION: A motion was made by Gary Helfrich and seconded by Anthony Tominia to move forward with investigating the Gold Ridge/Alliance/Brelje and Race proposal. The Camp Meeker water subcommittee will act as Board contacts for the investigation.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

C.  WATER RATE REVIEW
DESCRIPTION: Rich Ingram, formerly of Brelje and Race reviewed the various aspects of a water rates study and suggested that the District consider utilizing the services of the Reed Group for a water rate study as the rate process has become quite complicated requiring that the District be cautious with respect to tiered rates and Prop 218 issues.
ACTION: A motion was made by Gary Helfrich, and seconded by Cathie Anderson that the water sub-committee be authorized to move forward with meeting with Brelje and the Reed group to develop a proposal to evaluate water rates from the Reed Group in conjunction with Brelje and Race.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

 

D.  WATER ACCOUNT 304, 27 HAMPTON (APN 075-244-001), SAMANTHA HARMON
DESCRIPTION: Samantha Harmon, owner of 27 Hampton, (Account 304-APN 075-244-001) presented her request for a credit for high usage in due to a broken pipe that has now been repaired. Director Tominia reviewed the constraints relative to the five-year time limitation of the credit process and the verification of repairs via receipts with Russian River Utility staff.
ACTION: A motion was made by Anthony Tominia, and seconded by Cathie Anderson to approve a credit for account 304, Samantha Harmon, upon verification of repairs and payment of energy costs. No further credits for five years.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

E.  DISTRICT MAINTENANCE
DESCRIPTION: At the June meeting, the Board discussed a proposal for hiring of an employee to perform various services for landscaping and maintenance. Director Tominia proposed the hiring of a property management service to handle rental as well as maintenance of District properties. Director Helfrich stated that there are companies approved and certified for these types of services on a list at the County.
ACTION: Director Tominia and staff will continue to investigate this issue and report at the September meeting.

F.  BASKETBALL COURT PAINTING
DESCRIPTION: The Board discussed out-sourcing the striping of lines on the basketball court no surfacing costs have been obtained.

ACTION: The Board took no action.

G.  CAMP MEEKER SIGN
DESCRIPTION: The Board will discuss the status of the Camp Meeker sign and proposed encroachment permitting and repairs. The Board continued this item until September.

ACTION: The Board took no action.

X.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

 Director Anderson reviewed purchase of benches—these items maybe available from the Juvenile Justice Center at Los Gillicos. She also advised that she will be ordering chair dollies for Anderson Hall; and further that she may not be at the September meeting.

XI.  ADJOURNMENT

As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Gary Helfrich that the August 2017 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The meeting adjourned at 8:40 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2017-08-15finalminscdg1.doc

 

 

 

Minutes of the Regular Meeting

Of the

Board of Directors of the

Camp Meeker Recreation and Park District

 

Tuesday, August 15, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)

CAMP MEEKER, CALIFORNIA

 

  1. CALL TO ORDER

The meeting was called to order at 7:03 p.m.

  1. ROLL CALL

Directors Anderson, Helfrich, Larson, Tominia and Watson were present.

III.     APPROVAL OF AGENDA

A motion was made by Cathie Anderson, and seconded by Gary Helfrich to approve the agenda as posted.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

  1. STATEMENTS OF ABSTENTION

There were no statements of abstention.

  1. PUBLIC COMMENT

Frank Frederico explained that he is requesting a review and credit to recent water bills due to a faulty meter and that he expected his request to be on the agenda. He indicated that his health precludes his attendance at another meeting. The Board instructed that he provide receipts for his repairs to Russian River Utility staff and that the Board will review his request on September 19, 2017.

  1. CONSENT ITEMS
  2. Approval of Minutes
  3. July 18, 2017

A motion was made by Anthony Tominia, and seconded by Cathie Anderson

to approve the July 18, 2017 minutes as written.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

 

  1. Correction Minutes of 4/18/2017

The minutes of April 18, 2017 Action Item referring to the removal of parcel number (075-203-002) are incorrect. The parcel removed from the tax roll is 075-203-004 (62 Montgomery).

A motion was made by Gary Helfrich, and seconded by Anthony Tominia to correct the April 18, 2017 to reflect that parcel number 075-203-004 (62 Montgomery) is the correct parcel approved for removal from the tax roll.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

 

  1. Payment of Claims

After discussion, a motion was made by Gary Helfrich, seconded by Cathie Anderson to approve the following warrant request 2017-2018-002 and the checks 1614-1628 and that check 1620 is void (Wells Fargo Operating), check numbers 598/599 (Bank of the West-Water) and checks 1058 US Bank for Anderson Hall refund of client deposits and transfer of Anderson Hall client rental fees.

G2017/2018-002 RP-August 2017 3,103.10
$17,051.06 Water-August 2017   9,036.81

 

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

 

  1. Journal Entry Approval
  2.  JVs 2017-066, 2017-067, 2017-068- Fiscal Year End 6/30/2017

A motion was made by Gary Helfrich, and seconded by Cathie Anderson to approve JVs 2017-066,

2017-067, and 2017-068 for Fiscal Year-End 6/30/2017 as presented.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

  1. JV 2018-002

A motion was made by Anthony Tominia, and seconded by Valery Larson to approve JVs 2018-002 as presented.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

 

  1. Administrative and Financial Report

Ms. Doran-Girard reported that State Compensation is requiring an audit of the District’s records encompassing a multi-year review of financial and other records, that a high usage reflected in the water meter covering the firehouse and beach is not a result of faulty meter. Russian River Utility checked the meter and it is working as it should, and that the letter requesting a grant for a Gran Fondo event has been sent. Additionally, she advised that she has met with Sue Goranson’s staff regarding the 6/30/17 audit. Lastly, she informed the Board that state law requires the 2017-2018 Final Budget be adopted by 9/30/2017 and it will be presented at the September 19, meeting with the deletion of funds allocated for a November election as the County has advised the continuing of present Directors as no one had registered to run.

VII.   REPORT OF THE WATER SYSTEM OPERATOR

  1. Jamie Dunton reported at all is well with the water system and running normally. Director Anderson requested information regarding the payment status of accounts 247 and 114.

 

VIII.    PUBLIC HEARING: TAKE AND REVIEW PUBLIC COMMENT 2017-2018 ANNUAL DIRECT     CHARGE BILLING VIA PROPERTY TAXES

  1. OPEN PUBLIC HEARING

 

The Public Hearing to take and review public comment regarding the 2017-2018 annual Direct Charge billing via the property taxes was opened at 7:28 p.m.

 

Annually, the District has to provide the County of Sonoma with a report on water charges, including delinquencies. This has to be done after public hearing gives those interested a chance to speak to the report. The Board will take and review public comment on Proposed Resolution No. 2017-008, which proposes to approve the 2017-2018 annual Direct Charge billing via property taxes. Proposed Resolution No. 2017-008 is entitled:

 

“A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CAMP MEEKER RECREATION AND PARK DISTRICT OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2017-2018.”

 

  1. CLOSE PUBLIC HEARING.

As there was no public comment relative to the 2017-2018 Annual Direct Charge billing, the                     Public Hearing was closed at 7:30 p.m.

 

  1. ACTION ITEMS

 

  1. ADOPTION OF RESOLUTION 2017-008: OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2017-2018.

DESCRIPTION:   Following the taking of Public Comment, as set forth above, the Board will review for adoption Proposed Resolution No. 2017-008 that Resolution proposes to over-rule protests and confirm the report on water charges and delinquent water charges for the year 2017-2018.

ACTION: A motion was made by Gary Helfrich, and seconded by Cathie Anderson to approve Resolution 2017-008 Overruling Protests and Confirming Report on Water Charges and delinquent water charges for the fiscal year 2017-2018.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

 

  1. GOLD RIDGE RCD/ALLIANCE REDWOODS PROPOSAL INVOLVING RELOCATION     OF ALLIANCE REDWOODS EXISTING INSTREAM WATER RIGHTS TO CAMP            MEEKER WELLS AS A PART OF DUTCH BILL CREEK FLOW RESTORATION   (Jim Blake, Alliance/Brelje & Race staff, 15 minutes)

DESCRIPTION: Rich Ingram in conjunction with Brelje staff, Alliance staff, and Brelje & Race/Gold Ridge Resource Conservation District staff reviewed a proposal that Alliance relocate existing in-stream water rights to the Camp Meeker wells in order to secure the Alliance water supply and eliminate Alliance impact on Dutch Bill Creek. The concept is to keep existing system, add Alliance and upgrade to accommodate Alliance. Costs to be absorbed by Alliance. Gary Helfrich suggested that the water subcommittee go forward to investigate the proposal and come back to the Board with next steps at the September meeting.

ACTION: A motion was made by Gary Helfrich and seconded by Anthony Tominia to move forward with investigating the Gold Ridge/Alliance/Brelje and Race proposal. The Camp Meeker water subcommittee will act as Board contacts for the investigation.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

  1. WATER RATE REVIEW

DESCRIPTION: Rich Ingram, formerly of Brelje and Race reviewed the various aspects of a water rates study and suggested that the District consider utilizing the services of the Reed Group for a water rate study as the rate process has become quite complicated requiring that the District be cautious with respect to tiered rates and Prop 218 issues.

ACTION: A motion was made by Gary Helfrich, and seconded by Cathie Anderson that the water sub-committee be authorized to move forward with meeting with Brelje and the Reed group to develop a proposal to evaluate water rates from the Reed Group in conjunction with Brelje and Race.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

 

WATER ACCOUNT 304, 27 HAMPTON (APN 075-244-001), SAMANTHA HARMON

DESCRIPTION: Samantha Harmon, owner of 27 Hampton, (Account 304-APN 075-244-001) presented her request for a credit for high usage in due to a broken pipe that has now been repaired. Director Tominia reviewed the constraints relative to the five-year time limitation of the credit process and the verification of repairs via receipts with Russian River Utility staff.

ACTION: A motion was made by Anthony Tominia, and seconded by Cathie Anderson to approve a credit for account 304, Samantha Harmon, upon verification of repairs and payment of energy costs. No further credits for five years.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

 

  1. DISTRICT MAINTENANCE

DESCRIPTION: At the June meeting, the Board discussed a proposal for hiring of an employee to perform various services for landscaping and maintenance. Director Tominia proposed the hiring of a property management service to handle rental as well as maintenance of District properties. Director Helfrich stated that there are companies approved and certified for these types of services on a list at the County.

ACTION: Director Tominia and staff will continue to investigate this issue and report at the September meeting.

  1. BASKETBALL COURT PAINTING

DESCRIPTION: The Board discussed out-sourcing the striping of lines on the basketball court no surfacing costs have been obtained.

ACTION: The Board took no action.

  1. CAMP MEEKER SIGN

DESCRIPTION: The Board will discuss the status of the Camp Meeker sign and proposed encroachment permitting and repairs. The Board continued this item until September.

ACTION: The Board took no action.

 

 

 

 

 

  1. DIRECTORS’ REPORTS

DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

 

Director Anderson reviewed purchase of benches—these items maybe available from the Juvenile Justice Center at Los Gillicos. She also advised that she will be ordering chair dollies for Anderson Hall; and further that she may not be at the September meeting.

  1. ADJOURNMENT

 

As there was no further business to be brought before the Board at this time, a motion was made by

Cathie Anderson, and seconded by Gary Helfrich that the August 2017 meeting of the Camp Meeker Board of Directors is adjourned.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The meeting adjourned at 8:40 p.m.

 

Respectfully submitted,

 

CHERYL DORAN-GIRARD

 

2017-08-15finalminscdg1.doc

 

 

 

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