Minutes, August 21, 2018

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, August 21, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.   CALL TO ORDER
The meeting was called to order at 7:00 p.m. by President Helfrich.

II.  ROLL CALL
Directors Helfrich, Anderson, Larson and Watson were present. Director Tominia was absent.

III.  APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded Valery Larson to approve the agenda as posted.
Directors Helfrich, Anderson, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention

V.  PUBLIC COMMENT
Richard Seaman of the Camp Meeker Volunteer Fire Department announced that he is working on a long-term defensible space program for Camp Meeker.  It will be a separate entity from the CMVFD with appropriate liability insurance.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  June 19, 2018 minutes
The June 19, 2018 minutes approval was tabled until the September 18 meeting.
2.  July 17, 2018 minutes
A motion was made by Lynn Watson, and seconded by Valery Larson to approve the
July 17, 2018 minutes as recorded.
Directors Helfrich, Anderson, Larson and Watson voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

B.  Payment of Claims
A motion was made by Lynn Watson, and seconded by Cathie Anderson to approve the
August warrant request 2018/2019-002 as follows:

2018-2019-002 RP-August 2018 3,594.53
$23,608.90 Water-August 2018 13,670.62

Wells Fargo Bank Checks 1794-1806, Bank of the West checks 623 and 624 in payment of expenses and water receipt transfers, and US Bank check 1079 refund of client deposit.
Directors Helfrich, Anderson, Larson, and Watson voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved

C.  Journal Entry Approval
1.  JV2018-079: Year End Tax & Direct Charge Proceeds
A motion was made by Lynn Watson, and seconded by Valery Larson to approve
JV2017-079 recording year-end 6/30/18 tax and Direct Charge proceeds.
Directors Helfrich, Anderson, Larson, and Watson voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved

D.  Administrative and Financial Report
Ms. Doran Girard advised that the 2018-2019 Final Budget must be approved by September 30. Additionally she reviewed the Special District Risk Management incentive program for reduction of insurance premiums, new State requirements for posting of Government Compensation and State Controller reports to District websites, and informed the Board that the most recent State Compensation audit is completed.  Various items of correspondence were reviewed.  Staff is to provide SDRMA incentive information to the Board members.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
A.  Robert Sherod of Russian River Utility reported regarding water system operations. All valves on Bohemian Highway have been maintained to appropriate status by road repair contractor. Director Anderson asked about excessive usage for account number 8 and account number 145.

VIII.    PUBLIC HEARING: TAKE AND REVIEW PUBLIC COMMENT 2017-2018 ANNUAL DIRECT     CHARGE BILLING VIA PROPERTY TAXES

A.  OPEN PUBLIC HEARING
President Helfrich opened the hearing at 7:17 p.m.
It was explained that the annual Direct Charge proceeds are used to pay off the debt for the building of the water system.
Annually, the District has to provide the County of Sonoma with a report on water charges, including delinquencies.  This has to be done after public hearing gives those interested a chance to speak to the report. The Board will take and review public comment on Proposed Resolution No. 2018-011, which proposes to approve the 2018-2019 annual Direct Charge billing via property taxes. Proposed Resolution No. 2018-011 is entitled:

“A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CAMP MEEKER RECREATION AND PARK DISTRICT OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2018-2019.”

B.  CLOSE PUBLIC HEARING.
President Helfrich closed the hearing at 7:18 p.m.

IX.  ACTION ITEMS

A.  ADOPTION OF RESOLUTION 2018-011: OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2018-2019.
DESCRIPTION:  Following the taking of Public Comment, as set forth above, the Board will reviewed for adoption Proposed Resolution No. 2018-011 that Resolution proposes to over-rule protests and confirm the report on water charges and delinquent water charges for the year 2018-2019.  Ms. Doran-Girard advised the addition of two parcels owned by the District that have water connections and produce revenue.
ACTION:  A motion was made by Valery Larson, and seconded by Cathie Anderson to adopt Resolution 2018-011; Overruling Protests and Confirming the Report on Water Charges and Delinquent Water Charges for the Fiscal Year 2018-2019.

Directors Helfrich, Anderson, Larson, and Watson voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

B.  ADOPTION OF RESOLUTION 2018-012:RELEASE OF LIEN AGAINST THE RASSO TRUST (FATIMA MARTINEZ, TRUSTEE) APN 075-242-007, ACCOUNT 295, 34 MCCLURE AVENUE
DESCRIPTION:  The Board approved an arrangement to extend payment of past due amounts at the July 17, 2018 meeting and authorized Russian River Utility staff to make the payment arrangements.  Subsequently, Ms. Martinez paid the account in full bringing account 295 to current status and requiring release of the lien against APN 075-242-007, 34 McClure, Camp Meeker. Adoption of Resolution 2018-012 will enable filing of the lien release.
ACTION: A motion was made by Cathie Anderson, and seconded by Valery Larson to approve Resolution 2018-012 releasing the lien against APN 075-242-007, 34 McClure, Camp Meeker   and the Rasso Trust, Fatima Martinez, Trustee.
Directors Helfrich, Anderson, Larson, and Watson voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

C.   WATER SYSTEM: 2018 TEMPORARY URGENCY CHANGE PETITION
DESCRIPTION: As the District’s petition to permanentlychange its water right to facilitate future water releases into Dutch Bill Creek for the benefit of Coho salmon and steelhead has yet to be completed with the State Water Board, John Green of Gold Ridge Resource Conservation and Matt Clifford of Trout Unlimited recommended that the filing a TUCP (Temporary Urgency Change Petition) with the State is necessary to keep this proposed activity compliant with State water law. Flows appear to be lowering to the point where it would be good to enhance them this year.
ACTION:  A motion was made by Lynn Watson, and seconded by Cathie Anderson that after consideration of the recommendations of Gold Ridge RCD and Trout Unlimited, the Board authorize the Board President to sign the request for a TUCP with the State Water Board.

Directors Helfrich, Anderson, Larson, and Watson voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

D.  REPORT OF THE CAMP MEEKER FIRE DRILL TEMPORARY SUB-COMMITTEE AND RELATED CONCERNS
DESCRIPTION:  Lynn Watson and Valery Larson reviewed the information received with the “Wilder Than Wild” documentary and requested funding for educational materials to distribute to the community and use of Anderson Hall for “Wilder Than Wild” documentary showing.

ACTION: A motion was made by Valery Larson, and seconded by Cathie Anderson to approve the costs associated with two showings of the “Wilder Than Wild” documentary at Anderson Hall.

Directors Helfrich, Anderson, Larson, and Watson voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

E.  ANDERSON HALL FUTURE RENTAL MANAGEMENT AND MAINTENANCE
DESCRIPTION:  Director Larson expressed her concern with respect to needed repairs and the future rentals at Anderson Hall including the administrative tasks necessary to process PayPal payments.  She strongly urged the Board to explore taking credit card payments rather than cash to reduce administrative time.
ACTION: The Board took no further action regarding Anderson Hall maintenance needs and   management.

F.  BOARD APPOINTMENT AND OATH OF OFFICE
DESCRIPTION: Over the last few months, the Board has interviewed individuals who have submitted applications to fulfill Director Anderson’s term due to her retirement. President Helfrich called for nominations for the open seat and Cathie Anderson nominated John McDaniel to fulfill her remaining term.

ACTION: As there were no further nominations, President Helfrich closed the nominations and administered the County required oath of office to John McDaniel.
President Helfrich expressed the Board’s appreciation to those individuals that took the time to apply and participate in the interview process.

G.  REPORT OF THE WATER SUB-COMMITTEE
DESCRIPTION:  Gary Helfrich reported on discussions with Occidental Community Service District water representatives and issues related to the water system capital    replacement/maintenance and Alliance Redwoods impacts.  The Board agreed that it was time       to finalize the Brelje and Race report.
ACTION: The Board took no further action in this regard.

X.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.
PROPOSED ACTION:  No action or discussion to take place.

 Director Watson expressed concern with respect to the District office roof that has developed moss and is in need of sweeping.

XI.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by John McDaniel, and seconded by Valery Larson that the August 2018 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Helfrich, McDaniel, Larson, and Watson voted yes.  Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

The motion was approved.

The meeting adjourned at 8:45 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

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