Minutes, December 18, 2018

Minutes of the Regular Meeting

Of the

Board of Directors of the

Camp Meeker Recreation and Park District

Tuesday, December 18, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)

CAMP MEEKER, CALIFORNIA

I.       CALL TO ORDER

            The meeting was called to order at 7:01 p.m. by President Helfrich.

II.      ROLL CALL
Directors Helfrich, McDaniel, Larson, and Watson were present.  Director Tominia was absent.

III.     APPROVAL OF AGENDA
As there were no additions or deletions to the agenda as posted, Valery Larson moved to approve the agenda as posted, and the motion was seconded Lynn Watson.
Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

IV.     STATEMENTS OF ABSTENTION

There were no statements of abstention.

V.      PUBLIC COMMENT

Richard Seaman related that Fire Safe Camp Meeker had applied for a fire prevention grant with Cal Fire.  The grant is a planning grant.  Mr. Seaman stated that he wanted Camp Meeker Recreation and Park to take part.  The Fire Safe Camp Meeker fiscal sponsor is North Coast Resource Conservation District.

VI.     CONSENT ITEMS

A.    Approval of Minutes

1.      November 13, 2018 Minutes

       A motion was made by Lynn Watson and seconded by John McDaniel to approve the minutes of November 13, 2018.

       Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.

       Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

B.   Payment of Claims

       After discussion, a motion was made by Valery Larson and seconded by Lynn Watson to approve the December warrant request 2018-2019-006 as follows:

2018-2019-006

RP-December 2018

8,295.49

$21,472.30

Water-December 2018

13,176.81

Wells Fargo Bank Checks 1848-1863, Bank of the West checks 631 and 632 in payment of expenses and water receipt transfers as well as US Bank checks 1087 and 1088 for client refunds and fees.

Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.

Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

The motion was approved.

C.   Journal Entry Approval

There were no journal entries beyond the recording of monthly bank charges, bank interest and water revenues.

D.   Administrative and Financial Report

Ms. Doran-Girard reported regarding status of the financial audit, various items of correspondence, and Habitat Grant reporting.

VII.   REPORT OF THE WATER SYSTEM OPERATOR

A.  Robert Sherrod of Russian River Utility reported that he had inspected and he assures the Board that the Account 355 repairs have been done correctly. He went on to advise that trees have been       removed at Alliance at a cost of $6,000.00.  He informed the Board that a portion of the cost             will be billed to Alliance as well as shared with Occidental.

       Director Helfrich stated that he has noticed a scale buildup and wondered about the water quality.                    Mr. Sherrod responded that he would discuss flushing the system with Mr, Dunton.  He also                       advised that the  water releases for the fish have been concluded.

VIII.   ACTION ITEMS

A.  UPDATE: WATER WAIVER: ACCOUNT 355, 5640 BOHEMIAN HIGHWAY,

       (APN 075-050-014), SARA WESTON

       DESCRIPTION: Sara Weston, property owner resides in Redwood City and is unable to attend.  She has asked for the water waiver by mail. At the November Board meeting, the Board directed that Ms. Weston provide documentation of the repairs prior to approval of a water waiver.

       ACTION: As the appropriate repairs have been completed and inspected for Account 355, 5640 Bohemian Highway, (APN 075-050-014) owned by Sara Weston, a motion was made by John McDaniel and seconded by Valery Larson to approve the credit of $566.63.

Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.

       Ayes: 4 Noes: 0 Abstain: 0

B.  RESOLUTION 2018-015:  BANK ACCOUNT SIGNERS AND INTERIM BOARD SECRETARY TREASURER, LYNN WATSON

       DESCRIPTION: In order to insure that the District has sufficient check signers at all times, each Director will provide the District’s banks wit the appropriate information needed and complete signature documents accordingly. Lynn Watson will be appointed designated fiscal officer to address issues during this brief period, assuming the Secretary/Treasurer and Fiscal Officer responsibilities and will serve without bond.

       ACTION: A motion was made by Lynn Watson, and seconded by Valery Larosn to adopt Resolution 2018-015 designating bank account signers and appoint an Interim Board Secretary/Treasurer and Fiscal Officer.

Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.

       Ayes: 4 Noes: 0 Abstain: 0

C.   UPDATE: ANDERSON HALL MANAGEMENT AND MAINTENANCE

       DESCRIPTION:  John McDaniel reviewed the progress of maintenance items advising that the remote key system has been installed, the septic tank pumped, the moss removed from the roofs of the District office and Anderson Hall, and the wifi is in the process of installation at Anderson Hall. The management of Anderson Hall rentals and related issues were discussed including the status of the parking lots, beaches and playgrounds.

       ACTION: The Board too no action regarding Anderson Hall rates, maintenance needs, management and related issues.

IX.       DIRECTORS’ REPORTS

DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

                        Lynn Watson reported that the letter to the Post Office has been delivered.

XI.    ADJOURNMENT

As there was no further business to be brought before the Board at this time, a motion was made by Valery Larson, and seconded by Lynn Watson that the December 2018 meeting of the Camp Meeker Board of Directors is adjourned.

Directors Helfrich, McDaniel, Larson, and Watson voted yes.  Director Tominia was absent.

 Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

The motion was approved.

The meeting adjourned at 7:44 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2018-12-18draftminutescdg1.doc

 

 

 

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