Minutes, February 21, 2017

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, February 21, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.  CALL TO ORDER
The meeting was called to order at 7:06 p.m. and was conducted at Anderson Hall due to a malfunction in the heater. Signage was provided with directions to the public wishing to attend.

II.  ROLL CALL
Directors Anderson, Larson, Tominia and Watson were present. Director Helfrich was absent.

III.  APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded by Anthony Tominia to approve the agenda with the deletion of Action item A so that all Directors can have the benefit of District Counsel legal recommendations and Director Helfrich is absent.
Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
There was no public comment.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  January 17, 2017
A motion was made by Cathie Anderson, and seconded by Valery Larson to approve the
January 17, 2017 minutes as written.
Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

B.  Payment of Claims
After discussion, a motion was made by Anthony Tominia, seconded by Cathy Anderson to approve the following warrant requests and the checks 1531-1541 in payment thereof (Wells Fargo Operating), and check numbers 586/587 (Bank of the West-Water).

G2016/2017-008 RP-February 2017 3,288.09
W2016/2017-008 Water-February 2017 10,785.68

Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

C.    Journal Entry Approval
There were no journal entries.

D.  Administrative and Financial Report
Ms. Doran-Girard reminded the Board to complete the 2016 Forms 700 and submit at the March meeting to be transmitted to the County. Additionally, she advised that the Directors should have received the user information to access the Ethics training at CSDA. She informed the Board that the SDRMA insurance renewal for 2017-2018 is in process; however, SDRMA is now requiring transmittal of audited Financial Statements and a report of the District’s Internal Controls. If this information is not provided SDRMA could potentially increase or eliminate deductibles.   Various items of correspondence were reviewed.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
Jamie Dunton of Russian River Utility advised that the Division of Drinking Water assumes that the water at the well sites is contaminated if the wells are under water as occurred in the recent rains. The District, fortunately, has a considerable amount of storage anticipating extended power outages and rains when the system was built. The wells were shut down for nine days and after the flood recedes, the conservative process is for the District to begin sampling the water at the wells five times per day. If a sample is bad, then the sampling process begins again until five “good” samples are obtained. This is a State level order.
He additionally informed the Board that he has been attempting to work with SCWA regarding reporting requirements of their water agreement. A new meter has been installed at the well- site, as the agreement requires metering on all water sources.
He also reported that Morelli Road is slipping from the rains and affecting the trench line.

VIII.   ACTION ITEMS

A.  LEGAL DISCUSSION: WATER CONNECTIONS/METER REMOVAL & RISK EVALUATION
DESCRIPTION: The Board will discuss with District Counsel issues related to parcel merger and applicable Board authority, case law and evaluation of risk of litigation to assist in the Board decision process. The discussion may also address director ethical standards in community relationships and individual risk of litigation.
ACTION: The Board deferred to the March 21 meeting.

B.  WATER CUSTOMER 140 (SHELLEY MUELLER) 88 MARKET
DESCRIPTION: Ms. Mueller’s water account was locked off on January 31, 2017 as no payment had been received since October 2016. The Russian River staff reading the meters found that between January 31 and February 8, 2017 the lock placed by the District’s operator was removed by Ms. Mueller and allowed access to the water connection. Ms. Mueller has placed her car over the meter and the obstruction has resulted in an inability to access and read the meter. The last instance of obstruction resulted in an inability of Russian River staff to read the meter for a period of six months. Mr. Dunton reported that a check had been received today to pay the past due bill in full; however, has not yet been deposited. Discussion ensued regarding the recurrent issues meter reading and past due lock-offs of this customer.
ACTION: The Board directed staff to ascertain the title to the property and if the taxes are current and report at the March meeting.

C.  WATER CUSTOMER 252 (MARK & CHERYL ALLEN) 20 Mission Street
DESCRIPTION: At the January meeting, the Board reviewed Mr. Allen’s request for an adjustment to the water bill for 20 Market as arrived home from a vacation and discovered a leak in a broken pipe. The Board requests Mr. Allen’s attendance at the February meeting and that he provides documentation of the leak repair either in the form of paid invoices or pictures. ACTION: The customer rescinded this request by email.

D.  POST OFFICE REPAIRS AND CLOSURE
DESCRIPTION: The Camp Meeker Post Office has been closed for repairs with no re-opening date. The Board was advised that a pipe had broken and the trailer flooded. Director Tominia suggested that the Board consider contacting Jared Huffman.
ACTION: The Board took no further action with respect to the Post Office closure.

E.  UPDATE: ANNUAL PLANNING SESSION DATE
DESCRIPTION: The Board agreed to hold a planning session on April 8 per the District’s CPA, Sue Goranson, recommendation during the audit process that the Board consider holding an annual planning session to establish anticipated projects and develop budgetary estimates. Director Tominia is requesting that the Board consider rescheduling the planning session, as he must travel due to family illness considerations. The Board agreed to reschedule the planning session to mid-May and choose a date between April 10 and mid-May at the March 21 Board meeting.
ACTION: The Board will reschedule the date of the annual planning session at the March 21 Board meeting.

F.  CPA ENGAGEMENT FOR FINANCIAL AUDIT 6/30/2017, GORANSON & ASSOCIATES
DESCRIPTION: As USDA has declined to consider any revision in the debt contract allowing the District to move to a two-year audit process, it will be necessary for the District to arrange to engage Goranson and Associates to complete an audit for the 6/30/2017 fiscal year. The estimated cost is $10,000.00.
ACTION: A motion was made by Cathie Anderson and seconded by Valery Larson to engage Goranson and Associates, Inc. to conduct the 6/30/2017 financial audit at a cost of $10,000 and further to authorize President Watson to sign an engagement letter.
Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

G.  JUNK REMOVAL BASKETBALL COURT
DESCRIPTION: Director Tominia advised that he had observed that the large trailer-like object placed on the District’s basketball court sometime in December 2016 has been removed. Subsequently, the wheels were removed resulting in difficulty arranging tow away. The District has been unable to determine ownership of the object.
ACTION: The Board took no further action with respect to removal.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

Director Anderson advised that St. Dorothy’s had rented Anderson Hall during the recent rains.
Director Watson suggested that the Board might want to review the recent article in the Gazette regarding Monte Rio and OCSD sewer issues.

X.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Valery Larson that the February 2017 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

The meeting adjourned at 8:15 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2017-02-21finalminscdg1.doc

Comments are closed.