Minutes, June 20, 2017

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, June 20, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)

CAMP MEEKER, CALIFORNIA

I.    CALL TO ORDER
The meeting was called to order at 7:03 p.m.

II.   ROLL CALL
Directors Anderson, Helfrich, Larson, Tominia and Watson were present.

III.  APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded by Gary Helfrich to approve the agenda as posted.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.   PUBLIC COMMENT
There was no public comment.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  April 22, 2017
A motion was made by Gary Helfrich, and seconded by Valery Larson to approve the
April 22, 2017 minutes as written.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0
2.  May 16, 2017
A motion was made by Cathie Anderson, and seconded by Anthony Tominia to approve       the May 16, 2017 minutes as written.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

B.  Payment of Claims
After discussion, a motion was made by Gary Helfrich, seconded by Cathie Anderson to approve the following warrant request and the checks 1584-1598 in payment thereof (Wells Fargo Operating), check numbers 594/595 (Bank of the West-Water) and check 1050 US Bank for Anderson Hall transfer of Anderson Hall client rental fees.

G2016/2017-013 RP-June 2017 6,833.87
$33,867.28 Water-March 2017 27,033.41

C.  Journal Entry Approval
There were no journal entries other than the recurrent interest and transfer items.

D.  Administrative and Financial Report
Ms. Doran-Girard requested vacation absence information from the Board and advised of direct charge deadlines, proposed audit schedule, EDD reporting, and other related matters.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
Jamie Dunton of Russian River Utility advised the Board in depth of issues arising relative to a second instance of broken underground piping at Alliance Redwoods. He estimates that costs of a more permanent resolution are $50K-100K.
Director Anderson inquired about customer account 396 and Mr. Dunton advised that there was a leaking toilet.
Additionally, he informed the Board that the installation of individual meters at the well site required by the Division of Drinking Water is estimated to be completed June 22.

VIII.   ACTION ITEMS

A.  RESOLUTION 2017-004: APPROVAL OF PRELIMINARY BUDGET FOR FISCAL YEAR COMMENCING JULY 1, 2017 AND ENDING JUNE 30, 2018.
DESCRIPTION: The Board will review the proposed preliminary budget, which California law requires adopted by June 30, 2017.
ACTION: A motion was made by Anthony Tominia, and seconded by Valery Larson to approve Resolution 2017-004, Approval of Preliminary Budget for the fiscal year ending June 30, 2018.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

B.  RESOLUTION 2017-005: APPROVAL OF DISTRICT APPROPRIATION LIMIT JULY 1, 2017 THROUGH JUNE 30, 2018.
DESCRIPTION: California State law requires the District, annually, to choose an appropriations (spending) limit and the method by which the limit is determined. This law was adopted by the California voters through the Initiative Process in 1979. It was known as Prop 4, and it basically adds further limits on taxation limits under Prop 13. The way the annual Appropriations Limit law works, a District may not levy taxes greater than the prior year, adjusted for a cost of living factor. Since Camp Meeker never spends more than its allowed Appropriations Limit [i.e. your District runs on less tax dollars than otherwise allowed], this Annual Appropriations Limit process is largely a formality for the District and its Board.   The Appropriations Limit does, however, serve as the maximum amount of tax dollar generated money that can be spent by the District.  Traditionally, the District has used the standardized appropriations limit calculations provided by the County of Sonoma auditor’s office. Note that this limit applies only to the District’s tax dollars, and does not set a limit on the “enterprise” sourced revenues (i.e. the dollars you pay for water). The County of Sonoma Auditor recommends that the District’s limit be established at $277,206 for the fiscal year ending June 30, 2018.

ACTION: A motion was made by Anthony Tominia, and seconded Gary Helfrich to approve Resolution 2017-005 establishing the District’s appropriation’s limit for the fiscal year ending June 30, 2018.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

C.  RESOLUTION 2016-006: TRANSFER OF FUNDS RECREATION AND PARK OPERATING FUND TO WATER OPERATIONS FUND FOR FISCAL YEAR ENDING JUNE 30, 2017.
DESCRIPTION:   The Board adopted Resolution 2015-007 on June 23, 2015 regarding the disposition of $23,887.00 owed the water fund by the Recreation and Park fund and determined that the amount owed would be allowed to “float” and subject to review 2017. The District’s fiscal officer is proposing a transfer from the Recreation and Park Capital fund of $5,000.00 to reduce the total amount due and to develop a further repayment plan by September 30, 2017.
ACTION: A motion was made by Gary Helfrich, and seconded by Cathie Anderson to transfer $5,000 from Recreation and Park funds to the Water Operating Fund to apply toward outstanding amounts owed the water fund from the Recreation & Park fund. The Board will develop a plan for resolution of the remaining balance by September 30.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

D.  DISTRICT MAINTENANCE EMPLOYEE
DESCRIPTION: Director Anderson has proposed the hiring of an individual to perform maintenance and small repair items for Anderson Hall and other sites. The Board discussed a job description, associated costs and out-sourcing solutions in depth.

ACTION: The Board agreed that the directors would gather information and submit to staff by July 12 in order that a job description and possible outsourcing issues be discussed at the July board meeting.

E.  BASKETBALL COURT PAINTING
DESCRIPTION: The Board discussed out-sourcing the painting of lines on the basketball court and Director Tominia and staff will research estimates of costs of professional line painting and court re-surfacing and present to the Board in July.

ACTION: The Board took no action with respect to painting the lines on the basketball court.

F.  CAMP MEEKER SIGN
DESCRIPTION: Director Anderson advised that a Camp Meeker resident has volunteered to repair and paint the Camp Meeker sign. The Board discussed the status of the Camp Meeker sign and ways to assist in proposed volunteer repair. Director Tominia volunteered to be responsible for the sign issues. Director Helfrich will contact County staff regarding establishment of the sign as a historic landmark and put Director Tominia in touch with appropriate personnel.

ACTION: The Board took no action in regard to the sign.

G.  RESEARCH REQUEST-DUTCH BILL CREEK ELIAS LOPEZ
DESCRIPTION: The District has received a request from Elias Lopez, a graduate student at CSU Stanislaus (email in Board packet) to use a stretch of Dutch Bill Creek behind the Post Office for his thesis project.   The Board will discuss the request and appropriate procedures.
ACTION: The Board directed staff to respond to Mr. Lopez advising that Dutch Bill area described in his email is public property and that the District would appreciate results of his work as it may assist in grant funding applications.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

Director Anderson reposted regarding Chipper Day postcards, Forest Unlimited event at Anderson Hall; Board of Equalization fire assessment fee; office locking issues; and bus stop. She proposed a field trip to walk the District properties possibly on a Sunday.
Director Tominia advised that the District has received the Habitat grant and funds will be available effective July 1, 2017. The proposed work to be completed by the Conservation Corps volunteers.
Director Helfrich related that his recent work with Linda Hopkins has offered the opportunity to discuss the pilot program issue and that there will be no pilot program in Camp Meeker ever. He also reviewed community land use/road maintenance proposed planning and related infrastructure and services.

X.  ADJOURNMENT

As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Gary Helfrich that the June 2017 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Helfrich, Larson, Tominia, and Watson voted yes. Director Anderson was absent.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The meeting adjourned at 8:31 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2017-06-20draftminscdg1.doc

 

 

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