Minutes, March 20, 2018

Minutes
of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, March 20, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.    CALL TO ORDER
The meeting was called to order at 7:05 p.m. by President Helfrich.

II.   ROLL CALL
Directors Helfrich, Larson, and Watson were present. Directors Anderson and Tominia were absent.

III.  APPROVAL OF AGENDA
A motion was made by Valarie Larson, and seconded by Lynn Watson to approve the agenda as posted.
Directors Helfrich, Larson, and Watson voted yes.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

The motion was approved.

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.   PUBLIC COMMENT
There was no public comment.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  February 20, 2018 minutes
A motion was made by Valery Larson, and seconded by Lynn Watson to approve the
February 20, 2018 minutes as recorded.
Directors Helfrich, Larson, and Watson voted yes. Directors Anderson and Tominia were absent from the meeting.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

The motion was approved.

B.  Payment of Claims
A motion was made by Valery Larson, and seconded by Lynn Watson to approve the

March warrant request 2017/2018-009 as follows:

2017-2018-009 RP-March 2018 9,287.83
$26,441.13 Water-March 2018 17,153.30

Wells Fargo Bank Checks 1167, 1712-1716, 1726-1736 (checks 1718-1725 void due to printer error) and Bank of the West checks 613 and 614 in payment of expenses and water receipt transfers.

Directors Helfrich, Larson, and Watson voted yes. Directors Anderson and Tominia were absent from the meeting.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved.

C.  Journal Entry Approval
There were no journal entries beyond those of water receipts entry and investment account interest.

D.  Administrative and Financial Report
Ms. Doran-Girard reported that the audited financial statements have been uploaded to the District’s website as well as other various housekeeping issues. The Board was informed that the final paperwork has been received relative to revisions to the water license to reflect the ability to continually release water for the fish. Additionally, she requested direction regarding the proposed repair of the Camp Meeker sign and an encroachment permit as well as reminded the directors present regarding the FFPC Form 700 submittal.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
Robert Sherrod of Russian River Utility staff reported no issues with the water system. There was a Director inquiry regarding water account 295 and the amount past due.

VIII.  ACTION ITEMS

A.  UPDATE: BRELJE AND RACE SCOPE OF ENGINEERING SERVICES AND COST ESTIMATE 5 YEAR CAPITAL IMPROVEMENT PLAN
DESCRIPTION: At the October 2017 meeting, the Board approved going forward with the scope of engineering services and cost estimates for an evaluation of the water system capital facility improvements, repairs and maintenance including priority, anticipated schedule and an estimated cost of $22,200.00.  There was no update at this time.
ACTION: The Board took no action.

B.  HABITAT GRANT CONTRACT: NORTH BAY CONSERVATION
DESCRIPTION: The Board will review the proposed contract with the North Bay Conservation Corps that will provide services for vegetation removal planned under the Habitat Grant from State Parks. District Counsel Manwell has reviewed the contract, made revisions and the revisions have been approved and included in the contract.
ACTION: A motion was made by Lynn Watson, and seconded by Valery Larson to authorize the Board President to sign the services contract with North Bay Conservation Corps.

Directors Helfrich, Larson, and Watson voted yes. Directors Anderson and Tominia were absent from the meeting.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved.

C.  UPDATE: BOARD RECRUITMENT PROCESS
DESCRIPTION: The Board discussed the applications submitted and interview process for the applicants in open session at the April 17 meeting. The Board members will vote on the final selection at the April 17 meeting as well. Applications will remain open and the community is encouraged to apply.

ACTION: The Board took no action.

D.  RESOLUTION 2018-001: ELECTION OF OFFICERS AND BANK SIGNATORS FOR THE 2018 YEAR.
DESCRIPTION: The Board will review a resolution reflecting the election officers for the 2018 calendar year. Those individuals will be signatures for the District’s accounts with Bank of the West for its water, Wells Fargo accounts and rental revenue bank accounts.
ACTION: A motion was made by Lynn Watson, and seconded by Valery Larson to adopt Resolution 2018-001 reflecting the election of officers and bank signers for the 2018 calendar year.
Directors Helfrich, Larson, and Watson voted yes. Directors Anderson and Tominia were absent from the meeting.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

The motion was approved.

E.  RESOLUTION 2018-002: ESTABLISHING BANK OF THE WEST WATER ACCOUNT SIGNERS
DESCRIPTION: The Board will establish signers for the Bank of the West account in Forestville subsequent to the election of officers.
ACTION: A motion was made by Lynn Watson, and seconded by Valery Larson to adopt Resolution 2018-002 reflecting the bank signers for the Bank of the West, Forestville account for the 2018 calendar year.
Directors Helfrich, Larson, and Watson voted yes. Directors Anderson and Tominia were absent from the meeting.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

The motion was approved.

F.  RESOLUTION 2018-003: APPOINTMENT OF BONDED TREASURER
DESCRIPTION: The Board will review Resolution 2018-003 proposes that the District’s      Secretary/Treasurer, Anthony Tominia, serve as the “Bonded Treasurer” as required by     5784.9(e) of the Public Resource Code; and, further that the District’s bonding coverage of        $400,000.00 under its insurance policy with Special Districts Risk Management Authority           satisfies the bonding requirement required by the code.
ACTION: A motion was made by Valery Larson, and seconded by Lynn Watson to adopt Resolution 2018-003 reflecting the appointment of Anthony Tominia as the District’s “Bonded Treasurer” as required by 5784.9(e) of the Public Resource Code; and, further that the District’s bonding coverage of $400,000.00 under its insurance policy with Special Districts Risk Management Authority satisfies the bonding requirement required by the code.
Directors Helfrich, Larson, and Watson voted yes. Directors Anderson and Tominia were absent from the meeting. Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

The motion was approved.

G.  RESOLUTION 2018-004: AUTHORIZING BANKING SIGNERS WITH WELLS FARGO BANK

DESCRIPTION: The Board will review Resolution 2018-004 authorizing Board signatures with Wells Fargo Bank.
ACTION: A motion was made by Lynn Watson, and seconded by Valery Larson to adopt Resolution 2018-004 reflecting the bank signers for the Wells Fargo bank accounts for the 2018 calendar year.
Directors Helfrich, Larson, and Watson voted yes. Directors Anderson and Tominia were absent from the meeting.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

The motion was approved.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place.

 Director Helfrich advised that an in-depth review of the contract documents between Occidental Community Services District and Camp Meeker Recreation & Park District discloses that CMRPD and OCSD co-own the water system.

Director Watson stated that she has noticed reflectors at the roadside have been vandalized and discarded at the roadside. Additionally, she has observed people sleeping in their cars on Camp Meeker roads.

X.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Lynn Watson, and seconded by Valery Larson that the March 2018 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Helfrich, Larson, and Watson voted yes. Directors Anderson and Tominia were absent.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

The motion was approved.

The meeting adjourned at 7:46 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2018-03-20finalminscdg1.doc

 

Comments are closed.