Minutes, March 21, 2017

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, March 21, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.     CALL TO ORDER
The meeting was called to order at 7:00 p.m.

II.   ROLL CALL
Directors Helfrich, Larson, Tominia and Watson were present. Director Anderson was absent.

III.     APPROVAL OF AGENDA
A motion was made by Gary Helfrich, and seconded by Anthony Tominia to approve the agenda as posted.
Directors Helfrich, Larson, Tominia, and Watson voted yes. Director Anderson was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

IV.    STATEMENTS OF ABSTENTION
Director Helfrich advised that he would be abstaining from voting on the February minutes, as he had not been at the meeting.

V.    PUBLIC COMMENT
There were no statements of abstention.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  February 21, 2017
A motion was made by Valery Larson, and seconded by Anthony Tominia to approve    the February 21, 2017 minutes as written.
Directors Larson, Tominia, and Watson voted yes. Director Helfrich abstained and Director Anderson was absent.
The motion was approved. Ayes: 3 Noes: 0 Abstain: 1 Absent: 1

B.  Payment of Claims
After discussion, a motion was made by Anthony Tominia, seconded by Valery Larson to approve the following warrant requests and the checks 1219, 1542-1554 in payment thereof (Wells Fargo Operating), checks 1008 and 1009 in the amount2 of $25,000.00 and $30,182.08 respectively for the USDA loan payment due April 1 and the Board approved transfer to water operations from water capital, check numbers 588/89 (Bank of the West-Water) and checks 1033-1035 US Bank for Anderson Hall client deposit refunds.

G2016/2017-009 RP-March 2017 3,375.69
W2016/2017-009 Water-March 2016 14,028.26

Directors Helfrich, Larson, Tominia, and Watson voted yes. Director Anderson was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

C.  Journal Entry Approval
There were no journal entries for presentation at this time.

D.  Administrative and Financial Report
Ms. Doran-Girard advised the Board that the SDRMA packet for nominations has been provided and will be on a future agenda, an issue has arisen with respect to the insurance renewal and an internal controls letter that is being handled by Sue Goranson’s office. Further, SDRMA has advised that a longevity credit of $143.00 will be reflected on the 17-18 insurance billing and that rates for 1217-1218 will be increasing by 10%. She went on to review the Department of Water Resources billing of $48,538.66, required AB1234 ethics training on FPPC website, and requested all Board members complete Form 700 and turn in so that these can be submitted to the County by April 1. The Board was advised that emails are considered public records under the California Public Records Act. Director Helfrich asked to have this clarified as to whether “servers” were part of this requirement.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
Robert Sherrod of Russian River Utility advised of the installation of a new SCADA system and that the well is running smoothly.

VIII.   ACTION ITEMS

A.  UPDATE: WATER CUSTOMER 140 (SHELLEY MUELLER) 88 MARKET
DESCRIPTION: Ms. Mueller’s water account was locked off on January 31, 2017 as no payment had been received since October 2016. The Russian River staff reading the meters found that between January 31 and February 8, 2017 the lock placed by the District’s operator was removed by Ms. Mueller and allowed access to the water connection. Ms. Mueller has placed her car over the meter and the obstruction has resulted in an inability to access and read the meter. The last instance of obstruction resulted in an inability of Russian River staff to read the meter for a period of six months. The issue of cost of lock replacement and service charges for remains to be determined by the Board.
ACTION: After discussion, a motion was made by Gary Helfrich and seconded by Anthony Tominia that Ms. Mueller, Account 140 at 88 Market Street be charged $50.00 plus the cost of lock replacement.
Directors Helfrich, Larson, Tominia, and Watson voted yes. Director Anderson was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

B.  WATER CUSTOMER 108, 140 TAN OAK, BRIGETTE LAFAUCI REQUEST FOR CREDIT
DESCRIPTION: Ms. LaFauci reviewed the circumstances regarding the water bill for $752.00 due to a leak at her property at 140 Tan Oak that is described in her email and supplied photographs of March 8. Director Helfrich initiated a discussion about water quality and the history of the water system with respect to Ms. LaFauci’s filter system. Ms. LaFauci was advised of present Board policy regarding water credits.
ACTION: After discussion, a motion was made by Anthony Tominia, and seconded by Gary Helfrich to issue a credit in the amount of $604.65 to water customer 108, Brigette LaFauci.
Directors Helfrich, Larson, Tominia, and Watson voted yes. Director Anderson was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

C.  UPDATE: ANNUAL PLANNING SESSION DATE
DESCRIPTION: The Board agreed to hold a planning session on April 8 per the District’s CPA, Sue Goranson, recommendation during the audit process that the Board consider holding an annual planning session to establish anticipated projects and develop budgetary estimates. Director Tominia is requesting that the Board consider rescheduling the planning session, as he must travel due to family illness considerations.
ACTION: After discussion, staff was directed to email Board members with Anderson Hall available dates and a list of proposed topics for discussion.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

 Director Tominia reviewed Graton water information.
Director Watson advised that the Camp Meeker Post Office has re-opened and related access and re-opening of a Camp Meeker box that had been closed will cost $21.00 despite the fact that Camp Meeker has no residential delivery and residents are required to have a box. She wondered if other folks had encountered the same situation and that, if so, Jared Huffman should be contacted.
Director Helfrich requested that staff research officer terms.

 X.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Gary Helfrich, and seconded by Valery Larson that the March 2017 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Helfrich, Larson, Tominia, and Watson voted yes. Director Anderson was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

The meeting adjourned at 7:35 p.m.

Respectfully submitted,
CHERYL DORAN-GIRARD

2017-03-21minscdg1.doc

 

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