Minutes, May 15, 2018

Minutes of the Regular Meeting

Of the

Board of Directors of the

Camp Meeker Recreation and Park District

Tuesday, May 15, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)

CAMP MEEKER, CALIFORNIA

I.  CALL TO ORDER

The meeting was called to order at 7:00 p.m. by President Helfrich.

II.   ROLL CALL

Directors Helfrich, Larson, Anderson, Tominia and Watson were present.

III.  APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded Valery Larson on to approve the agenda as posted.
Directors Helfrich, Larson, Anderson, and Tominia, voted yes. Director Watson was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

At 7:04 Director Watson entered the meeting.

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
Michael Johnson expressed concern regarding road blockage by folks “ camping” at the roadside with respect to fire safety.  Gary Helfrich advised that a call to the California Highway patrol would be appropriate.
Seth Murchison stated that he had two items relative to fire issues.  He is willing to participate with “Fire Safe Sonoma” as a liaison for the Board and additionally stated that after the October 2017 fires many folks are camping on the roads above Camp Meeker with tents and fire circles. He wanted to know what he could do about this.  Gary Helfrich advised that much of the time these are public/private property concerns and boil down to trespass issues.  In the case of St. Dorothy’s properties, St. Dorothy’s would have to pursue legal remedies. The District does not have the ability or authority to abate.
Kevin Cogliandro advised that he wishes to be considered for the upcoming director opening.
Sierra Cantor of Gold Ridge Resource Conservation District spoke regarding local issues.  Director Helfrich advised that the agenda includes an item for this.

VI.     CONSENT ITEMS

A.    Approval of Minutes

1.     April 17, 2018 minutes

       A motion was made by Cathie Anderson, and seconded by Valery Larson to approve the April 17, 2018 minutes as recorded.

       Directors Helfrich, Larson, Anderson, Tominia, and Watson voted yes.

       Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

       The motion was approved.

B.    Payment of Claims
A motion was made by Anthony Tominia, and seconded by Cathie Anderson to approve the May warrant request 2017/2018-011 as follows:

2017-2018-011

RP-May 2018

13,212.31

$66,283.36*

Water-May2018

15,412.05

*Includes tax transfer checks

Wells Fargo Bank Checks 1750-1763, Bank of the West checks 617 and 618 in payment
of expenses and water receipt transfers, and US Bank check 1074 transferring rental fees to the operating account.

Directors Helfrich, Larson, Anderson, Tominia, and Watson voted yes.

Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

C.    Journal Entry Approval
The Board reviewed JV2018-061 reflecting transfer of tax and direct charge proceeds from the Sonoma County Tax Collector to Wells Fargo Bank.
A motion was made by Cathie Anderson, and seconded by Anthony Tominia to approve JV2018-061 reflecting Sonoma County’s transfer of tax and direct charge proceeds.
Directors Helfrich, Larson, Anderson, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved.

D.    Administrative and Financial ReporT
Ms. Doran-Girard advised that the 2018-2019 Preliminary Budget will be adopted (in accordance with state law) and any planned programs need to be included. Additionally, she informed the Board that the paperwork for the Habitat Grant will be processed in the coming month and that various items of correspondence, including Camp Meeker Volunteer FD raffle tickets had been received.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
A.  Robert Sherrod reported that the water system is operating well and advised that Russian River had worked with Brelje regarding the Scada telemetry equipment and CIP issues.

VIII.   ACTION ITEMS

A.  INTRODUCTION: DAVID WOOD, GOLD RIDGE RESOURCE CONSERVATION

       DESCRIPTION:  Mr. Wood introduced himself and informed the Board that he has been hired by the Gold Ridge Resource Conservation District as the Lower Russian River Ombudsman and is attending the meeting to introduce himself to the District. He stated his office hours in various locations and will provide septic assistance with respect to new Regional Water Board standards. Considerable discussion ensued.

       PROPOSED ACTION:  No action necessary.

B.   WATER WAIVER: ACCOUNT 133, 97 RAILROAD, (APN 075-143-005)

       HORACE R. AND CYNTHIA S. WHITE

       DESCRIPTION:  Mr. White is requesting mitigation based on average bills of large water debt of $685.60 as a pipe was severed in the rain at night.  Meter placement is too close to vehicles passing by.  He is also requesting movement of meters at 98 Railroad and 15740 Morelli that has had the same issue with respect to pipe breakage due to vehicles driving over the meter.

       ACTION: A motion was made by Anthony Tominia, and seconded by Cathie Anderson to approve a water waiver for 97 Railroad based of average usage less cost of energy. The moving of meters at 98 Railroad and 15740 Morelli has been tabled until June.

Directors Helfrich, Larson, Anderson, Tominia, and Watson voted yes.

Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

C.   WATER WAIVER: ACCOUNT 367, 5600 BOHEMIAN HIGHWAY, (APN 075-050-006), JAMES SCHWEIZER

       DESCRIPTION:  The property owner was requesting a waiver on behalf of his tenant as RRU staff   discovered at burst pipe upon meter reading.  Meter box had to be dug out of the asphalt and replaced as it was also damaged by multiple fire engines parking/turning around in driveway in            response to a vehicle accident on Alder Creek. The property owner did not appear at the meeting.

       ACTION: The Board tabled a water waiver for account 367, 5600 Bohemian Highway.

D.   SUSPENSION OF WATER CONNECTION: Account 295, 34 McClure, (APN 075-242-007), THE RASSO TRUST

       DESCRIPTION:  The water service on account 295 has been locked off since January 26, 2016 and currently $2,319.82 is owed.  The District recorded a lien against the property on August 18, 2016 in the amount of $ 375.83 (ongoing). If the Board approves the Notice of Suspension a 30-day period for the Rasso Trust to satisfy their water obligation will commence. If unpaid the property will be removed from the customer list and tax rolls and will be required to apply and pay for a new service under provisions of Section 2.1 of Ordinance 7.

       ACTION: A motion was made by Anthony Tominia, and seconded by Cathie Anderson to move forward issuing a Notice of Suspension to the Rasso Trust, Account 295, 34 McClure (APN 075-242-007).

Directors Helfrich, Larson, Anderson, Tominia, and Watson voted yes.

Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

E.    UPDATE: COMMUNITY CONCERNS:  FIRE ACCESS AND WATER TANK SIGNAGE

DESCRIPTION: The Board discussed the concerns of residents of the fire/evacuation with respect to the “illegal camping” and evacuation signage.  Seth Murchison informed the Board that he has been talking with St. Dorothy’s.  Gary Helfrich advised, as earlier in the meeting, that despite community concerns, the camping on St. Dorothy’s is a private property issue and the District is powerless in this respect.  Director Larson suggested working more closely with St. Dorothy’s perhaps meeting with St. Dorothy’s staff/Board.

       Director Tominia requested that this item remain on the Board agenda for further discussion.

ACTION:  No action was taken.

F.    CAMP MEEKER SIGN

DESCRIPTION: The Board discussed the progress of the Camp Meeker sign and proposed repair     tentatively scheduled for May 19 and 20.  Areas to address include road closure, equipment needs, volunteer labor and miscellaneous concerns.

ACTION:  No action was taken.

X.        DIRECTORS’ REPORTS

DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

 

Director Anderson stated that she is concerned about the garbage on the bridge, which is a public road and needs to be cleared.

Director Tominia advised that the blackberries along the creek have been removed and the parking re-striping is complete.

XI.    ADJOURNMENT

As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Valery Larson that the May 2018 meeting of the Camp Meeker Board of Directors is adjourned.

Directors Helfrich, Larson, Anderson, Tominia, and Watson voted yes.

Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

            The meeting adjourned at 8:31 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2018-05-15finalminscdg2.doc

 

 

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