Minutes, November 13, 2018

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, November 13, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.  CALL TO ORDER
The meeting was called to order at 7:00 p.m. by President Helfrich.

II.  ROLL CALL
Directors Helfrich, McDaniel, Larson, and Watson were present.  Director Tominia was absent.

III.   APPROVAL OF AGENDA
As there were no additions or deletions to the agenda as posted, Valery Larson moved to approve the agenda as corrected that was seconded Lynn Watson.
Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.
There was no public comment.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  June 19, 2018 Minutes
President Helfrich, upon advice of District Counsel, informed the Board that the minutes of June 19, 2018 accurately reflect the Board actions and discussion at the meeting of
June 19, 2018.
A motion was made by Valery Larson and seconded by John McDaniel to approve the minutes  of June 19, 2018.
Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

2.  October 16, 2018 Minutes
A motion was made by Lynn Watson and seconded by Valery Larson to approve the minutes of October 16, 2018.
Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

B.  Payment of Claims
After discussion, a motion was made by John McDaniel and seconded by Valery Larson to approve the November warrant request 2018-2019-004 as follows:

2018-2019-005 RP-November 2018 6,604.32
$20,980.05 Water-November 2018 14,375.73

Wells Fargo Bank Checks 1834-1847, and Bank of the West checks 629 and 630 in payment of expenses and water receipt transfers.

Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

C.  Journal Entry Approval
There were no journal entries beyond the recording of monthly bank charges, bank interest and water revenues.

D.  Administrative and Financial Report
Ms. Doran-Girard advised the Board regarding various housekeeping matters including receipt of the final B&R Capital report, TUC reporting, change of the audit date, insurance received on new purchased cell phone and items of correspondence.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
A.  Russian River Utility reported that the water system is performing well and described a necessary tree removal at Alliance booster. The estimate for the removal is $6,680.00.  District staff advised that customer past due reports have been received and all items at issue handled.  Water loss amounted to 10.3%. The Board should consider meter replacement.

VIII.   ACTION ITEMS

A.  WATER WAIVER: ACCOUNT 355, 5640 BOHEMIAN HIGHWAY,
(APN 075-050-014), SARA WESTON
DESCRIPTION: The Board reviewed a request by Sara Weston, property owner that resides in Redwood City and is unable to attend.  She has asked for the water waiver.
ACTION: The Board may/may not approve a water waiver for account 355, 5640 Bohemian Highway based on production of documentation of repair.  The waiver was tabled until the December meeting.

B.  RESOLUTION 2018-015:INTERIM BOARD SECRETARY TREASURER, LYNN WATSON
DESCRIPTION:  The Board discussed Director Anthony Tominia’s work responsibilities will impact his ability to attend meetings over the coming period of time.  While Resolution 2018-015 would insure that the District has sufficient check signers and a designated fiscal officer to address issues during this brief period, Director Watson will assume the Secretary/Treasurer and Fiscal Officer responsibilities and will serve without bond. After discussion, it was agreed that individual Board member responsibilities when there are three signers could result in not having sufficient signers at any one meeting; therefore, staff was instructed to research the feasibility having all five Board members as check signers and revise Resolution 2015-015 accordingly.
ACTION: (1) The Board directed staff to research the feasibility of all five elected officials as check signers for the District and revise Resolution 2018-015 accordingly; citing Interim Board Secretary/Treasurer and Fiscal Officer as Director Watson, and (2) thatBoard excuse Director Tominia’s absence from upcoming meetings.
A motion was made by Valery Larson approve researching all five directors serving as signers and the revision of Resolution 2018-015 accordingly; and, to excuse Director Tominia’s absence from upcoming meetings.
Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

B.  RETURNED CHECK FEE: WATER SYSTEM AND ANDERSON HALL
DESCRIPTION: In September 2015, the Board established the returned check charge for water and rental clients as $35.00.  At the same time, then District Counsel determined there is no Prop 218 impact for these charges.  Banks now charge the District $35.00 for returned items as opposed to the $15.00 charged in 2015.  In addition to the bank charges, there are costs associated with staff collection and follow up with returned item issuers.  Staff recommends an increase to $50.00 for returned items for both water customers and other District clients and a review of the bank charges annually.
ACTION:  A motion was made by Valery Larson and seconded by John McDaniel to approve an increase of its returned item charge to $50.00 per item and an annual review.
Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved

C.  UPDATE:ANDERSON HALL FUTURE RENTAL RATES, MANAGEMENT AND MAINTENANCE
DESCRIPTION:  Director McDaniel reviewed the maintenance that has been performed at Anderson Hall including the cleaning and removal of moss from the roofs of Anderson Hall and the District office buildings, and the scheduled replacement of the Anderson Hall and District office locks.  A remote lock system will be installed at Anderson Hall and locks at the District office will be rekeyed.  Discussion of the septic system and pump at Anderson Hall and interim management of Anderson Hall rentals and related issues occurred.
ACTION: The Board took no action regarding Anderson Hall rates, maintenance needs, management and related issues.

D.  COMCAST CONTRACT FOR WIRELESS ACCESS, ANDERSON HALL
DESCRIPTION:  Prospective clients for Anderson Hall have consistently inquired as to the availability of Wi-Fi access for events, workshops and meetings.  Comcast has advised that, at present, it will cover construction costs, install within the next 30-90 days and provide service at a cost of $76.85 per month and has provided a contract for install and instruction.  Estimated monthly costs for wireless services were provided in the 2018-2019 Final Budget.  The Board discussed various aspects of the installation with Director Watson expressing concern about the impact of WiFi on health.
ACTION: A motion was made by Valery Larson and seconded by John McDaniel to authorize the Board President to sign a contract with Comcast for installation and wireless services at Anderson Hall.

Directors Helfrich, McDaniel, and Larson voted yes. Director Watson abstained. Director Tominia was absent.
Ayes: 3 Noes: 0 Abstain: 1 Absent: 1
The motion was approved

E.  UPDATE:PROPOSED SHOWINGS “WILDER THAN WILD” DOCUMENTARY AND RELATED CONCERNS
DESCRIPTION:  Director Larson reviewed the second showing of “Wilder Than Wild” and advised the Board that the attendance of a Cal Fire Chief at the second showing was helpful and opened the event to community dialogue.

ACTION: The Board took no action.

F.  POSTMISTRESS CAMP MEEKER
DESCRIPTION:  Director Watson informed the Board that the USPS postmistress position in Camp Meeker is a temporary position and it seems that the individual currently filling that role (a Camp Meeker resident) may be transferred out of the area.  Director Watson feels that as the Board has expressed concerns in previous actions on the part of the USPS affecting Camp Meeker residents and its post office the District and its customers,the Board may wish to consider a letter to the USPS asking that the Camp Meeker post office staff be established as a permanent position.
ACTION: After discussion, a motion was made by Valery Larson, and seconded by John McDaniel to authorize the Board President to sign a letter to the Post Office operations regarding the appointment of permanent staff at the Camp Meeker Post Office.

Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved

G.  REPORT OF THE WATER SUB-COMMITTEE
DESCRIPTION:  President Helfrich advised that no meetings had been held with the Occidental Water Sub-committee.
ACTION: The Board took no action in this regard.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

Director Helfrich reviewed the implications and history with respect to the TUP for water                       augment the creek for the health of the fish.

X.  ADJOURNMENT

As there was no further business to be brought before the Board at this time, a motion was made by Valery Larson, and seconded by John McDaniel that the November 2018 meeting of the Camp Meeker Board of Directors is adjourned.

Directors Helfrich, McDaniel, Larson, and Watson voted yes.  Director Tominia was absent.

Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

The meeting adjourned at 8:58 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2018-11-13finalminscdg1.doc

 

 

 

 

 

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