Minutes, December 18, 2018

Minutes of the Regular Meeting

Of the

Board of Directors of the

Camp Meeker Recreation and Park District

Tuesday, December 18, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)

CAMP MEEKER, CALIFORNIA

I.       CALL TO ORDER

            The meeting was called to order at 7:01 p.m. by President Helfrich.

II.      ROLL CALL
Directors Helfrich, McDaniel, Larson, and Watson were present.  Director Tominia was absent.

III.     APPROVAL OF AGENDA
As there were no additions or deletions to the agenda as posted, Valery Larson moved to approve the agenda as posted, and the motion was seconded Lynn Watson.
Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

IV.     STATEMENTS OF ABSTENTION

There were no statements of abstention.

V.      PUBLIC COMMENT

Richard Seaman related that Fire Safe Camp Meeker had applied for a fire prevention grant with Cal Fire.  The grant is a planning grant.  Mr. Seaman stated that he wanted Camp Meeker Recreation and Park to take part.  The Fire Safe Camp Meeker fiscal sponsor is North Coast Resource Conservation District.

VI.     CONSENT ITEMS

A.    Approval of Minutes

1.      November 13, 2018 Minutes

       A motion was made by Lynn Watson and seconded by John McDaniel to approve the minutes of November 13, 2018.

       Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.

       Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

B.   Payment of Claims

       After discussion, a motion was made by Valery Larson and seconded by Lynn Watson to approve the December warrant request 2018-2019-006 as follows:

2018-2019-006

RP-December 2018

8,295.49

$21,472.30

Water-December 2018

13,176.81

Wells Fargo Bank Checks 1848-1863, Bank of the West checks 631 and 632 in payment of expenses and water receipt transfers as well as US Bank checks 1087 and 1088 for client refunds and fees.

Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.

Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

The motion was approved.

C.   Journal Entry Approval

There were no journal entries beyond the recording of monthly bank charges, bank interest and water revenues.

D.   Administrative and Financial Report

Ms. Doran-Girard reported regarding status of the financial audit, various items of correspondence, and Habitat Grant reporting.

VII.   REPORT OF THE WATER SYSTEM OPERATOR

A.  Robert Sherrod of Russian River Utility reported that he had inspected and he assures the Board that the Account 355 repairs have been done correctly. He went on to advise that trees have been       removed at Alliance at a cost of $6,000.00.  He informed the Board that a portion of the cost             will be billed to Alliance as well as shared with Occidental.

       Director Helfrich stated that he has noticed a scale buildup and wondered about the water quality.                    Mr. Sherrod responded that he would discuss flushing the system with Mr, Dunton.  He also                       advised that the  water releases for the fish have been concluded.

VIII.   ACTION ITEMS

A.  UPDATE: WATER WAIVER: ACCOUNT 355, 5640 BOHEMIAN HIGHWAY,

       (APN 075-050-014), SARA WESTON

       DESCRIPTION: Sara Weston, property owner resides in Redwood City and is unable to attend.  She has asked for the water waiver by mail. At the November Board meeting, the Board directed that Ms. Weston provide documentation of the repairs prior to approval of a water waiver.

       ACTION: As the appropriate repairs have been completed and inspected for Account 355, 5640 Bohemian Highway, (APN 075-050-014) owned by Sara Weston, a motion was made by John McDaniel and seconded by Valery Larson to approve the credit of $566.63.

Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.

       Ayes: 4 Noes: 0 Abstain: 0

B.  RESOLUTION 2018-015:  BANK ACCOUNT SIGNERS AND INTERIM BOARD SECRETARY TREASURER, LYNN WATSON

       DESCRIPTION: In order to insure that the District has sufficient check signers at all times, each Director will provide the District’s banks wit the appropriate information needed and complete signature documents accordingly. Lynn Watson will be appointed designated fiscal officer to address issues during this brief period, assuming the Secretary/Treasurer and Fiscal Officer responsibilities and will serve without bond.

       ACTION: A motion was made by Lynn Watson, and seconded by Valery Larosn to adopt Resolution 2018-015 designating bank account signers and appoint an Interim Board Secretary/Treasurer and Fiscal Officer.

Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.

       Ayes: 4 Noes: 0 Abstain: 0

C.   UPDATE: ANDERSON HALL MANAGEMENT AND MAINTENANCE

       DESCRIPTION:  John McDaniel reviewed the progress of maintenance items advising that the remote key system has been installed, the septic tank pumped, the moss removed from the roofs of the District office and Anderson Hall, and the wifi is in the process of installation at Anderson Hall. The management of Anderson Hall rentals and related issues were discussed including the status of the parking lots, beaches and playgrounds.

       ACTION: The Board too no action regarding Anderson Hall rates, maintenance needs, management and related issues.

IX.       DIRECTORS’ REPORTS

DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

                        Lynn Watson reported that the letter to the Post Office has been delivered.

XI.    ADJOURNMENT

As there was no further business to be brought before the Board at this time, a motion was made by Valery Larson, and seconded by Lynn Watson that the December 2018 meeting of the Camp Meeker Board of Directors is adjourned.

Directors Helfrich, McDaniel, Larson, and Watson voted yes.  Director Tominia was absent.

 Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

The motion was approved.

The meeting adjourned at 7:44 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2018-12-18draftminutescdg1.doc

 

 

 

Posted in Minutes | Comments Off on Minutes, December 18, 2018

Agenda, January 15, 2019

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District
Tuesday, January 15, 2019 7:00 pm

DISTRICT OFFICE (Next to the Fire Station) 
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.       CALL TO ORDER

II.      ROLL CALL

III.     APPROVAL OF AGENDA

IV.     STATEMENTS OF ABSTENTION

V.      PUBLIC COMMENT

The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.     CONSENT ITEMS (10 minutes)

A.     Approval of Minutes
1.    December 18, 2018 minutes

B.   Payment of Claims

C.   Journal Entry Approval
1.  2019-025 Tax Proceeds 12/18/18

D.   Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)

A.   Report of operations for the current month.

 

IX.   ACTION ITEMS

 

A.   REVIEW OF 6/30/2018 DRAFT FINANCIAL AUDIT
(Sue Goranson, CPA and staff, 10 minutes)
DESCRIPTION: Sue Goranson, CPA will provide a review of the District’s draft financial statements for the fiscal year ended June 30, 2018.

PROPOSED ACTION: The Board may/may not approve the draft financial documents for the fiscal year ended June 30, 2018. 

 

B.   WATER RATE INCREASE (Gary Helfrich, 10 minutes)

DESCRIPTION:  With completion of the evaluation of the water system capital facility improvements, repairs and maintenance including priority and an estimated costa by Brelje and Race and subsequent review and approval by the Board, Director Helfrich will review for Board discussion needed increases in the water rates and the process necessary to accomplish this. As the system is over twenty years old, the maintenance and repairs will become more urgent and costs of operating the system increase.   

PROPOSED ACTION:  The Board may/may not approve further action in regard increasing the water rates.

 

X.        DIRECTORS’ REPORTS

DESCRIPTION:  This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place

 

XI.    ADJOURNMENT

 

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

 gular Meeting

Of the

Board of Directors of the

Camp Meeker Recreation and Park District

Tuesday, January 15, 2019 7:00 pm

DISTRICT OFFICE (Next to the Fire Station) 

CAMP MEEKER, CALIFORNIA

I.       CALL TO ORDER

II.      ROLL CALL

III.     APPROVAL OF AGENDA

IV.     STATEMENTS OF ABSTENTION

V.      PUBLIC COMMENT

The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.     CONSENT ITEMS (10 minutes)

1.    December 18, 2018 minutes

B.   Payment of Claims

C.   Journal Entry Approval

                 1.  2019-025 Tax Proceeds 12/18/18

D.   Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)

IX.   ACTION ITEMS

A.   REVIEW OF 6/30/2018 DRAFT FINANCIAL AUDIT
(Sue Goranson, CPA and staff, 10 minutes)
DESCRIPTION: Sue Goranson, CPA will provide a review of the District’s draft financial statements for the fiscal year ended June 30, 2018.

PROPOSED ACTION: The Board may/may not approve the draft financial documents for the fiscal year ended June 30, 2018. 

B.   WATER RATE INCREASE (Gary Helfrich, 10 minutes)

DESCRIPTION:  With completion of the evaluation of the water system capital facility improvements, repairs and maintenance including priority and an estimated costa by Brelje and Race and subsequent review and approval by the Board, Director Helfrich will review for Board discussion needed increases in the water rates and the process necessary to accomplish this. As the system is over twenty years old, the maintenance and repairs will become more urgent and costs of operating the system increase.   

PROPOSED ACTION:  The Board may/may not approve further action in regard increasing the water rates.

X.        DIRECTORS’ REPORTS

DESCRIPTION:  This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place

XI.    ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.
Posted in Agendas | Comments Off on Agenda, January 15, 2019

Agenda, December 18, 2018

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, December 18, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.   CALL TO ORDER

II.  ROLL CALL

III.  APPROVAL OF AGENDA

IV.  STATEMENTS OF ABSTENTION

V.  PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)

A.  Approval of Minutes
1.  November 13, 2018 Minutes
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS

A.  UPDATE: WATER WAIVER: ACCOUNT 355, 5640 BOHEMIAN HIGHWAY,
(APN 075-050-014), SARA WESTON (By Letter, 5 minutes)
DESCRIPTION: Sara Weston, property owner resides in Redwood City and is unable to attend.  She has asked for the water waiver by mail. At the November Board meeting, the Board directed that Ms. Weston provide documentation of the repairs prior to approval of a water waiver.
PROPOSED ACTION:  The Board may/may not approve a water waiver for account 355, 5640 Bohemian Highway.

B.  RESOLUTION 2018-015:BANK ACCOUNT SIGNERS AND INTERIM BOARD SECRETARY TREASURER, LYNN WATSON (Gary Helfrich, Board President)
DESCRIPTION: In order to insure that the District has sufficient check signers at all times, each Director will provide the District’s banks wit the appropriate information needed and complete signature documents accordingly. Lynn Watson will be appointed designated fiscal officer to address issues during this brief period, assuming the Secretary/Treasurer and Fiscal Officer responsibilities and will serve without bond.

PROPOSED ACTION:  The Board may/may not adopt Resolution 2018-015 designating bank account signers and appoint an Interim Board Secretary/Treasurer and Fiscal Officer.

C.  UPDATE:ANDERSON HALL MANAGEMENT AND MAINTENANCE
(Valery Larson and John McDaniel, 10 minutes)

DESCRIPTION:  The Board will discuss progress of maintenance items, interim management of Anderson Hall rentals and related issues.

PROPOSED ACTION:  The Board may/may not take further action regarding Anderson Hall rates,   maintenance needs, management and related issues.

IX.  DIRECTORS’ REPORTS

DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, December 18, 2018

Minutes, November 13, 2018

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, November 13, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.  CALL TO ORDER
The meeting was called to order at 7:00 p.m. by President Helfrich.

II.  ROLL CALL
Directors Helfrich, McDaniel, Larson, and Watson were present.  Director Tominia was absent.

III.   APPROVAL OF AGENDA
As there were no additions or deletions to the agenda as posted, Valery Larson moved to approve the agenda as corrected that was seconded Lynn Watson.
Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.
There was no public comment.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  June 19, 2018 Minutes
President Helfrich, upon advice of District Counsel, informed the Board that the minutes of June 19, 2018 accurately reflect the Board actions and discussion at the meeting of
June 19, 2018.
A motion was made by Valery Larson and seconded by John McDaniel to approve the minutes  of June 19, 2018.
Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

2.  October 16, 2018 Minutes
A motion was made by Lynn Watson and seconded by Valery Larson to approve the minutes of October 16, 2018.
Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

B.  Payment of Claims
After discussion, a motion was made by John McDaniel and seconded by Valery Larson to approve the November warrant request 2018-2019-004 as follows:

2018-2019-005 RP-November 2018 6,604.32
$20,980.05 Water-November 2018 14,375.73

Wells Fargo Bank Checks 1834-1847, and Bank of the West checks 629 and 630 in payment of expenses and water receipt transfers.

Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

C.  Journal Entry Approval
There were no journal entries beyond the recording of monthly bank charges, bank interest and water revenues.

D.  Administrative and Financial Report
Ms. Doran-Girard advised the Board regarding various housekeeping matters including receipt of the final B&R Capital report, TUC reporting, change of the audit date, insurance received on new purchased cell phone and items of correspondence.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
A.  Russian River Utility reported that the water system is performing well and described a necessary tree removal at Alliance booster. The estimate for the removal is $6,680.00.  District staff advised that customer past due reports have been received and all items at issue handled.  Water loss amounted to 10.3%. The Board should consider meter replacement.

VIII.   ACTION ITEMS

A.  WATER WAIVER: ACCOUNT 355, 5640 BOHEMIAN HIGHWAY,
(APN 075-050-014), SARA WESTON
DESCRIPTION: The Board reviewed a request by Sara Weston, property owner that resides in Redwood City and is unable to attend.  She has asked for the water waiver.
ACTION: The Board may/may not approve a water waiver for account 355, 5640 Bohemian Highway based on production of documentation of repair.  The waiver was tabled until the December meeting.

B.  RESOLUTION 2018-015:INTERIM BOARD SECRETARY TREASURER, LYNN WATSON
DESCRIPTION:  The Board discussed Director Anthony Tominia’s work responsibilities will impact his ability to attend meetings over the coming period of time.  While Resolution 2018-015 would insure that the District has sufficient check signers and a designated fiscal officer to address issues during this brief period, Director Watson will assume the Secretary/Treasurer and Fiscal Officer responsibilities and will serve without bond. After discussion, it was agreed that individual Board member responsibilities when there are three signers could result in not having sufficient signers at any one meeting; therefore, staff was instructed to research the feasibility having all five Board members as check signers and revise Resolution 2015-015 accordingly.
ACTION: (1) The Board directed staff to research the feasibility of all five elected officials as check signers for the District and revise Resolution 2018-015 accordingly; citing Interim Board Secretary/Treasurer and Fiscal Officer as Director Watson, and (2) thatBoard excuse Director Tominia’s absence from upcoming meetings.
A motion was made by Valery Larson approve researching all five directors serving as signers and the revision of Resolution 2018-015 accordingly; and, to excuse Director Tominia’s absence from upcoming meetings.
Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

B.  RETURNED CHECK FEE: WATER SYSTEM AND ANDERSON HALL
DESCRIPTION: In September 2015, the Board established the returned check charge for water and rental clients as $35.00.  At the same time, then District Counsel determined there is no Prop 218 impact for these charges.  Banks now charge the District $35.00 for returned items as opposed to the $15.00 charged in 2015.  In addition to the bank charges, there are costs associated with staff collection and follow up with returned item issuers.  Staff recommends an increase to $50.00 for returned items for both water customers and other District clients and a review of the bank charges annually.
ACTION:  A motion was made by Valery Larson and seconded by John McDaniel to approve an increase of its returned item charge to $50.00 per item and an annual review.
Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved

C.  UPDATE:ANDERSON HALL FUTURE RENTAL RATES, MANAGEMENT AND MAINTENANCE
DESCRIPTION:  Director McDaniel reviewed the maintenance that has been performed at Anderson Hall including the cleaning and removal of moss from the roofs of Anderson Hall and the District office buildings, and the scheduled replacement of the Anderson Hall and District office locks.  A remote lock system will be installed at Anderson Hall and locks at the District office will be rekeyed.  Discussion of the septic system and pump at Anderson Hall and interim management of Anderson Hall rentals and related issues occurred.
ACTION: The Board took no action regarding Anderson Hall rates, maintenance needs, management and related issues.

D.  COMCAST CONTRACT FOR WIRELESS ACCESS, ANDERSON HALL
DESCRIPTION:  Prospective clients for Anderson Hall have consistently inquired as to the availability of Wi-Fi access for events, workshops and meetings.  Comcast has advised that, at present, it will cover construction costs, install within the next 30-90 days and provide service at a cost of $76.85 per month and has provided a contract for install and instruction.  Estimated monthly costs for wireless services were provided in the 2018-2019 Final Budget.  The Board discussed various aspects of the installation with Director Watson expressing concern about the impact of WiFi on health.
ACTION: A motion was made by Valery Larson and seconded by John McDaniel to authorize the Board President to sign a contract with Comcast for installation and wireless services at Anderson Hall.

Directors Helfrich, McDaniel, and Larson voted yes. Director Watson abstained. Director Tominia was absent.
Ayes: 3 Noes: 0 Abstain: 1 Absent: 1
The motion was approved

E.  UPDATE:PROPOSED SHOWINGS “WILDER THAN WILD” DOCUMENTARY AND RELATED CONCERNS
DESCRIPTION:  Director Larson reviewed the second showing of “Wilder Than Wild” and advised the Board that the attendance of a Cal Fire Chief at the second showing was helpful and opened the event to community dialogue.

ACTION: The Board took no action.

F.  POSTMISTRESS CAMP MEEKER
DESCRIPTION:  Director Watson informed the Board that the USPS postmistress position in Camp Meeker is a temporary position and it seems that the individual currently filling that role (a Camp Meeker resident) may be transferred out of the area.  Director Watson feels that as the Board has expressed concerns in previous actions on the part of the USPS affecting Camp Meeker residents and its post office the District and its customers,the Board may wish to consider a letter to the USPS asking that the Camp Meeker post office staff be established as a permanent position.
ACTION: After discussion, a motion was made by Valery Larson, and seconded by John McDaniel to authorize the Board President to sign a letter to the Post Office operations regarding the appointment of permanent staff at the Camp Meeker Post Office.

Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved

G.  REPORT OF THE WATER SUB-COMMITTEE
DESCRIPTION:  President Helfrich advised that no meetings had been held with the Occidental Water Sub-committee.
ACTION: The Board took no action in this regard.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

Director Helfrich reviewed the implications and history with respect to the TUP for water                       augment the creek for the health of the fish.

X.  ADJOURNMENT

As there was no further business to be brought before the Board at this time, a motion was made by Valery Larson, and seconded by John McDaniel that the November 2018 meeting of the Camp Meeker Board of Directors is adjourned.

Directors Helfrich, McDaniel, Larson, and Watson voted yes.  Director Tominia was absent.

Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

The meeting adjourned at 8:58 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2018-11-13finalminscdg1.doc

 

 

 

 

 

Posted in Minutes | Comments Off on Minutes, November 13, 2018

Agenda, November 13, 2018

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, November 13, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.   CALL TO ORDER

II.  ROLL CALL

III.  APPROVAL OF AGENDA

IV.  STATEMENTS OF ABSTENTION

V.  PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)
A.  Approval of Minutes
1.  June 19, 2018 Minutes
2.  October 16, 2018 Minutes
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS

A.  WATER WAIVER: ACCOUNT 355, 5640 BOHEMIAN HIGHWAY, (APN 075-050-014),  SARA WESTON (By Letter, 5 minutes)
DESCRIPTION: Sara Weston, property owner resides in Redwood City and is unable to attend.  She has asked for the water waiver by mail.
PROPOSED ACTION:  The Board may/may not approve a water waiver for account 355, 5640 Bohemian Highway.

B.  RESOLUTION 2018-015:INTERIM BOARD SECRETARY TREASURER, LYNN WATSON  (Gary Helfrich, Board President)
DESCRIPTION:  Director Anthony Tominia’s work responsibilities will impact his ability to attend meetings over the coming period of time.  In order to insure that the District has sufficient check signers and a designated fiscal officer to address issues during this brief period, Director Watson will assume the Secretary/Treasurer and Fiscal Officer responsibilities and will serve without bond.
PROPOSED ACTION:  (1) The Board may/may not adopt Resolution 2018-015: Interim Board Secretary/Treasurer and Fiscal Officer, and (2) the Board may/may not excuse Director Tominia’s absence from upcoming meetings

C.  RETURNED CHECK FEE: WATER SYSTEM AND ANDERSON HALL (Staff, 5 minutes)
DESCRIPTION: In September 2015, the Board established the returned check charge for water and rental clients as $35.00.  At the same time, then District Counsel determined there is no Prop 218 impact for these charges.  Banks now charge the District $35.00 for returned items as opposed to the $15.00 charged in 2015.  In addition to the bank charges, there are costs associated with staff collection and follow up with returned item issuers.  Staff recommends an increase to $50.00 for returned items for both water customers and other District clients and a review of the bank charges annually.
PROPOSED ACTION:  The Board may/may not approve an increase of its returned item charge to  $50.00 per item and an annual review.

D.  UPDATE:ANDERSON HALL FUTURE RENTAL RATES, MANAGEMENT AND MAINTENANCE  (Valery Larson and John McDaniel, 10 minutes)
DESCRIPTION:  The Board will discuss progress of maintenance items, interim management of Anderson Hall rentals and related issues.
PROPOSED ACTION:  The Board may/may not take further action regarding Anderson Hall rates,   maintenance needs, management and related issues.

E.  COMCAST CONTRACT FOR WIRELESS ACCESS, ANDERSON HALL
DESCRIPTION:  Prospective clients for Anderson Hall have consistently inquired as to the availability of Wi-Fi access for events, workshops and meetings.  Comcast has advised that, at present, it will cover construction costs, install within the next 30-90 days and provide service at a cost of $76.85 per month.  Estimated monthly costs for wireless services were provided in the 2018-2019 Final Budget.
PROPOSED ACTION:  The Board may/may not authorize the Board President to sign a contract with Comcast for installation and wireless services at Anderson Hall.

F.  UPDATE:PROPOSED SHOWINGS “WILDER THAN WILD” DOCUMENTARY AND RELATED CONCERNS  (Lynn Watson and Valery Larson, 5 minutes)
DESCRIPTION:  The Board will review outcome of initial showing of the “Wilder Than Wild” documentary film on November 3 and plans for November 17.
PROPOSED ACTION:  The Board may/may not take further action.

G.  POSTMISTRESS CAMP MEEKER (Lynn Watson, 10 minutes)
DESCRIPTION:  The USPS postmistress position in Camp Meeker is a temporary position and it seems that the individual currently filling that role (a Camp Meeker resident) may be transferred out of the area.  Director Watson feels that as the Board has expressed concerns in previous actions on the part of the USPS affecting the District and its customers, the Board may wish to consider a letter to the USPS asking that the Camp Meeker post office staff be established as a permanent position.
PROPOSED ACTION:  The Board may/may not consider requesting that the Camp Meeker post office staff position be made permanent.

H.  REPORT OF THE WATER SUB-COMMITTEE (Gary Helfrich, 5 minutes)
DESCRIPTION:  The Water Sub-committee will report on its recent discussions with Occidental Community Service District water representatives and issues related to the water system.
PROPOSED ACTION:  The Board may/may not take further action in this regard.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, November 13, 2018

Minutes, October 16, 2018

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, October 16, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.   CALL TO ORDER
The meeting was called to order at 7:00 p.m. by President Helfrich.

II.  ROLL CALL
Directors Helfrich, McDaniel, Larson, and Watson were present.  Director Tominia was absent.

III.   APPROVAL OF AGENDA
The Board added an item to approve the CMVFD request for water customer labels for use for fundraising event. Valery Larson moved to approve the agenda as corrected that was seconded Lynn Watson.
Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

IV.   STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.
Richard Seaman asked for a discussion of the property at 14A/B (Accounts 322/323) Hampton Road as the Fire Department has an interest in the property.  A large water bill was left in the name of Dorothy Evert.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.   June 19, 2018 Minutes
The Board tabled approval of the June 19, 2018 minutes.
2.  August 21, 2018 Minutes
A motion was made by Valery Larson and seconded by John McDaniel to approve
the minutes of August 21, 2018.
Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.
3.  September 6, 2018 Special Meeting
The Board was informed that Director Larson’s first name is incorrectly spelled in         the September 6, 2018 minutes.  After correction, a motion was made by Lynn Watson and seconded by Valery Larson to approve the minutes of September 6, 2018 as corrected.
Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.
4.  September 18, 2018 Minutes
A motion was made by Lynn Watson and seconded by John McDaniel to approve the minutes of September 18, 2018.

Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

B.  Payment of Claims
After discussion, a motion was made by Valery Larson and seconded by John McDaniel to approve the October warrant request 2018-2019-004 as follows:

2018-2019-004 RP-October 2018 4,753.92
$22,958.26 Water-October 2018 18,204.34

Wells Fargo Bank Checks 1823-1833, Bank of the West checks 627 and 628 in payment of expenses and water receipt transfers, and US Bank checks 1082-1084 for refunds of client deposits.
Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

C.  Journal Entry Approval
There were no journal entries beyond the recording of monthly bank charges, bank interest and water revenues.

D.  Administrative and Financial Report
Ms. Doran-Girard reported regarding that EDD reports had been electronically submitted, CSDA access to AB1234 review, upgrade of District cell phone and receipt of SQUARE equipment and setup that is in process.  She also advised that effective January 2019 there will be new Brown Act requirements for websites and reviewed various pieces of correspondence.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
A.  Robert Sherod of Russian River Utility advised that 12, 14A and 14B are part of a trust handled by an attorney. The CMVFD, Humane Society and Canine Companions may want to sell the properties; however, there are still outstanding amounts due from customers.

Catherine Anderson inquired regarding account 355’s outstanding balance.

VIII.   ACTION ITEMS

CAMP MEEKER VOLUNTEER FIRE DEPARTMENT REQUEST
DESCRIPTION:  In order to protect the privacy of its customers, the Board adopted a policy in December 2017 that release of customers’ addresses or any other customer information must be approved by the Board.  Jim Stephens of the Camp Meeker Volunteer Fire Department has requested customer address labels for the purpose of promoting the CMVFD fundraiser on November 10, 2018.

A motion was made by Valery Larson, and seconded by John McDaniel to release address labels to the CMVFD for the purpose of promoting the CMVFD fundraiser.

Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.

Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

The motion was approved.

A.  PRESENTATION: PROPOSED DEFENSIBLE SPACE PROJECT
DESCRIPTION:  Mr. Seaman read the text of his proposed lengthy Defensible Space Project information to the Board.  President Helfrich polled individual Board members for their comments. Considerable discussion ensued.
ACTION: The Board took no action.

B.  UPDATE: BRELJE AND RACE SCOPE OF ENGINEERING SERVICES AND COST ESTIMATE 5 YEAR CAPITAL IMPROVEMENT PLAN
DESCRIPTION: The Board and Dave Coleman of Brelje and Race reviewed a draft of the Capital Improvement Plan and discussed the draft report with respect to going forward with a water rate survey.  Jamie Dunton of Russian River Utility pointed out that the water system will present its own priorities in terms of replacement and repair; and, additionally reminded the Board that OCSD would be in the replacement process as well.
ACTION:  After discussion, a motion was made by Gary Helfrich, and seconded by John McDaniel to accept the Camp Meeker Water System five year Capital Improvement Plan and directed Brelje and Race to proceed to finalize and distribute the report.

Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

C.  ANDERSON HALL FUTURE RENTAL RATES, MANAGEMENT AND MAINTENANCE

DESCRIPTION:  John McDaniel presented the proposed rental and deposit increases for 2019 (copy attached) to the Board advising that a competitive analysis of non-commercial, non-religious, tax supported properties has been conducted and Anderson Hall fees were by far the lowest. Much of Anderson Hall’s usage is by non-residents and an increase in use, maintenance needs and interim management costs of Anderson Hall marketing rentals dictate an increase in rates.

ACTION: A motion was made by Valery Larson, and seconded by John McDaniel to approve the 2019 rental rate and deposit increases for Anderson Hall.

Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.

Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

The motion was approved.

D. UPDATE:PROPOSED SHOWINGS “WILDER THAN WILD” DOCUMENTARY AND RELATED CONCERNS
DESCRIPTION:  Directors Larson and Watson advised that the proposed dates for the “Wilder Than Wild” documentary film showings are November 3 and November 17.  Both showings will run from 4-6 p.m. and related educational materials will be available.

ACTION: The Board took no action.

E.  REPORT OF THE WATER SUB-COMMITTEE
DESCRIPTION:  The Water Sub-committee will report on its recent discussions with Occidental        Community Service District water representatives and issues related to the water system.
ACTION: The report was tabled.

IX.  DIRECTORS’ REPORTS

DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

There were no Directors reports.

X.  PRESENTATION:President Helfrich presented the District’s appreciation to Catherine Anderson for her years of service to the Camp Meeker community and the District advising that an appropriate bench and plaque will be installed in the play area sometime in the spring.

XI.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Valery Larson, and seconded by John McDaniel that the October 2018 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Helfrich, McDaniel, Larson, and Watson voted yes.  Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

The meeting adjourned at 8:50 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

 

2018-10-16finalminscdg1.doc

 

 

 

Posted in Minutes | Comments Off on Minutes, October 16, 2018

Agenda, October 16, 2018

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, October 16, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.     CALL TO ORDER

II.   ROLL CALL

III.  APPROVAL OF AGENDA

IV.  STATEMENTS OF ABSTENTION

V.   PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)
A.  Approval of Minutes
1.  June 19, 2018 Minutes
2.  August 21, 2018 Minutes
3.  September 6, 2018 Special Meeting
4.  September 18, 2018 Minutes
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS
A.  PRESENTATION: PROPOSED DEFENSIBLE SPACE PETITION,
(Richard Seaman, 10 minutes)
DESCRIPTION:  Mr. Seaman will present his proposed Defensible Space Petition information to the Board.
PROPOSED ACTION:  The Board will review and discuss.

B.  UPDATE: BRELJE AND RACE SCOPE OF ENGINEERING SERVICES AND COST ESTIMATE 5 YEAR CAPITAL IMPROVEMENT PLAN
(David Coleman (Brelje and Race), and Gary Helfrich, 10 minutes)
DESCRIPTION: The Board will review a draft of the Capital Improvement Plan developed by Brelje and Race and will discuss the draft report with respect changes and to going forward with a water rate survey.
PROPOSED ACTION:  The Board may/may not approve finalization of the CIP (Capital Improvement Plan).

C.  ANDERSON HALL FUTURE RENTAL RATES, MANAGEMENT AND MAINTENANCE
(Valery Larson and John McDaniel, 10 minutes)
DESCRIPTION:  The Board will discuss rental rate increases, maintenance needs and interim management of Anderson Hall rentals.

PROPOSED ACTION:  The Board may/may not take further action regarding Anderson Hall rental rates, maintenance needs and management.

D.  UPDATE:PROPOSED SHOWINGS “WILDER THAN WILD” DOCUMENTARY AND RELATED CONCERNS  (Lynn Watson and Valery Larson, 10 minutes)
DESCRIPTION:  The Board has acquired the “Wilder Than Wild” documentary film and is     proposing two showings for the community and distribution of related educational materials.
Directors Larson and Watson will present dates and times for community showings.

PROPOSED ACTION:  The Board may/may not take further action.

E.  REPORT OF THE WATER SUB-COMMITTEE (Gary Helfrich, 5 minutes)
DESCRIPTION:  The Water Sub-committee will report on its recent discussions with Occidental Community Service District water representatives and issues related to the water system.
PROPOSED ACTION:  The Board may/may not take further action in this regard.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

X.  PRESENTATION:President Helfrich will present the District’s appreciation to Catherine Anderson for her years of service to the Camp Meeker community and the District.

XI.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, October 16, 2018

Minutes, September 18, 2018

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, September 18, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.    CALL TO ORDER
The meeting was called to order at 7:02 p.m. by President Helfrich.

II.   ROLL CALL
Directors Helfrich, McDaniel, Tominia and Watson were present.  Director Larson was absent.

III.  APPROVAL OF AGENDA
A motion was made by Lynn Watson, and seconded Anthony Tominia to approve the agenda as posted.
Directors Helfrich, McDaniel, Tominia and Watson, voted yes. Director Larson was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.   PUBLIC COMMENT
Richard Seaman once again reviewed his proposed program relative to defensible space and requested time on the October agenda for a presentation of his petition.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  June 19, 2018 Minutes
The minutes of June 19, 2018 were tabled.
2.  August 21, 2018 Minutes
The minutes of August 21, 2018 were tabled.
3.  September 6, 2018 Special Meeting
The minutes of September 6, 2018 were tabled.

B.  Payment of Claims
A motion was made by John McDaniel, and seconded by Lynn Watson to approve the
September warrant request 2018/2019-003 as follows:

2018-2019-003 RP-September 2018 6,101.25
$20,978.29 Water-September 2018 14,877.04

Wells Fargo Bank Checks 1668, 1807-1820, Bank of the West checks 625 and 626 in payment of expenses and water receipt transfers, Wells Fargo Investment Account check 1014 to USDA in the amount of $64,874.58 (Loan Payment) and US Bank checks 1080 and 1081 for refunds of client deposits.  Wells Fargo operating account checks 1821 and 1822 were voided due to printer error.

Directors Helfrich, Anderson, McDaniel, Tominia and Watson voted yes. Director Larson was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved

C.  Journal Entry Approval
There were no journal entries beyond the recording of monthly bank charges, bank interest and water revenues.

D.  Administrative and Financial Report
Ms. Doran-Girard related progress of the PayPal issue, filing and transmittal of Mr. McDaniel’s oath and Ms. Anderson’s resignation documents to the County.  She further informed the Board of the required notice of posting the TUPC with the State, of a LAFCO opening, and various items of correspondence including a legal opinion relative to Fire issues from District Counsel Hirsch.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
A.  Robert Sherrod of Russian River Utility reported that the system is operating well and that the fish releases have been ongoing and increased oxygen has been disclosed in the sampling. Discussion ensued regarding a possible leak for a customer #39 and a possible tour of the water system for Director McDaniel.

VIII.   ACTION ITEMS

A.  WATER SYSTEM CREDIT CARD PAYMENTS
DESCRIPTION:  District staff and Robert Sherrod of Russian River Utility staff reviewed the request the Board consider initiating a program for acceptance of credit cards from water customers.  Customers have requested the District make this option available.
ACTION: The Board has instructed this item be continued as a specific item on the October agenda.

B.  RESOLUTION 2018-013:APPROVAL OF FINAL BUDGET FOR FISCAL YEAR
ENDING 6/30/2019
DESCRIPTION: The Board reviewed the final budget for fiscal year 7/1/2018 through 6/30/2019 and the previously approved Prop 4 limitation as required by law.
ACTION:  A motion was made by Anthony Tominia, and seconded by John McDaniel to adopt Resolution 2018-013 and a Final Budget for the fiscal year ending June 30, 2019 as required by law.

Directors Helfrich, Anderson, McDaniel, Tominia and Watson voted yes. Director Larson was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved

C.  RESOLUTION 2018-014:ESTABLISHING SIGNERS FOR US BANK CHECKING ACCOUNT
DESCRIPTION:  The District currently holds an account at US Bank for the purpose of handling deposit payments, deferred rental fees and PayPal transaction.  Currently, the only signer on that account is Cathie Anderson who is no longer a member of the Board. Resolution 2018-014 establishes existing officers as signers for that account.
ACTION:  A motion was made by Anthony Tominia, and seconded Lynn Watson to approve Resolution 2018-014: Establishing Signers For the US Bank Checking Account.
Directors Helfrich, McDaniel, Tominia and Watson, voted yes. Director Larson was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

D.  WATER SYSTEM: UPDATE 2018 NOE AND TEMPORARY URGENCY CHANGE       PETITION
DESCRIPTION: As the District’s petition to permanentlychange its water right to facilitate future water releases into Dutch Bill Creek for the benefit of Coho salmon and steelhead has not yet been completed with the State Water Board, it was necessary to file a TUCP (Temporary Urgency Change Petition) with the State to keep this proposed activity compliant with State water law as well as a Notice of Exemption.  Director Helfrich advised that the releases are in progress and the NOE filed and approved by the State.
ACTION: No action was taken.

E.  PROPOSED SHOWINGS “WILDER THAN WILD” DOCUMENTARY AND RELATED CONCERNS
DESCRIPTION:  The Board has acquired the “Wilder Than Wild” documentary film and Directors Larson and Watson are proposing two showings for the community and distribution of related educational materials as a community service.  Discussion ensued regarding available dates and arrangements. Richard Seaman requested time to make his presentation at the showings.
ACTION: Directors Larson and Watson will continue planning for the community showings.  No action was taken.

F.  ANDERSON HALL FUTURE RENTAL MANAGEMENT AND MAINTENANCE
DESCRIPTION:  Director McDaniel reviewed the maintenance needs for Anderson Hall and advising that some items can be addressed earlier than others due to availability of funds.
ACTION: A motion was made by Gary Helfrich, and seconded by Anthony Tominia to issue a District Visa card to John McDaniel with a credit limit of $2,500.00.
Directors Helfrich, Anderson, McDaniel, Tominia and Watson voted yes. Director Larson was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

The motion was approved

G.  DISTRICT OFFICE MAINTENANCE CONCERNS
DESCRIPTION:  Director Watson advised that the District office has similar maintenance needs relative to the Anderson Hall that should be addressed.  Discussion ensued.
ACTION: It was agreed that the District office maintenance issues would be incorporated into the Anderson Hall maintenance plan for all District facilities.

H.  REPORT OF THE WATER SUB-COMMITTEE
DESCRIPTION:  Director Helfrich advised that there would be an in-depth report at the October meeting of the Water Sub-committee of discussions with Occidental Community Service District water representatives and issues related to the water system.

ACTION: No action was taken.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

 Director Tominia reported that his professional responsibilities will require that he take a step back for some months, as he will be traveling frequently.
Director Helfrich related information regarding permitting of new construction in Camp Meeker.

X.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by John McDaniel, and seconded by Anthony Tominia that the September 2018 meeting of the Camp Meeker Board of Directors is adjourned.

Directors Helfrich, McDaniel, Tominia, and Watson voted yes.  Director Larson was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

The motion was approved.

The meeting adjourned at 8:45 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2018-09-18finalminscdg1.doc

 

 

Posted in Minutes | Comments Off on Minutes, September 18, 2018

Agenda, September 18, 2018

Agenda of the Regular Meeting

Of the

Board of Directors of the

Camp Meeker Recreation and Park District

Tuesday, September 18, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)

CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.       CALL TO ORDER

II.      ROLL CALL

III.     APPROVAL OF AGENDA

IV.     STATEMENTS OF ABSTENTION

V.      PUBLIC COMMENT

The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.     CONSENT ITEMS (10 minutes)

A.    Approval of Minutes
1.     June 19, 2018 Minutes
2.     August 21, 2018 Minutes
3.    September 6, 2018 Special Meeting

B.   Payment of Claims

C.   Journal Entry Approval

D.   Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS

A.  WATER SYSTEM CREDIT CARD PAYMENTS (Staff, 5 minutes)

       DESCRIPTION:  Russian River Utility staff requested that the Board consider initiating a program for acceptance of credit cards from water customers.  They are experiencing a considerable number of requests to do so.

       PROPOSED ACTION:  The Board may/may not take further action regarding this issue.

B.   RESOLUTION 2018-013:  APPROVAL OF FINAL BUDGET FOR FISCAL YEAR

       ENDING 6/30/2019 (Staff, 15 minutes)

DESCRIPTION: The Board will review and approve the final budget for fiscal year 7/1/2018 through 6/30/2019 and affirm the previously approved Prop 4 limitation as required by law.

PROPOSED ACTION:  Adopt Resolution 2018-013 and a Final Budget for the fiscal
year ending June 30, 2019 as required by law.

C.   RESOLUTION 2018-014:  ESTABLISHING SIGNERS FOR US BANK CHECKING ACCOUNT (Staff, 5 minutes)

       DESCRIPTION:  The District currently holds an account at US Bank for the purpose of handling deposit payments, deferred rental fees and PayPal transaction.  Currently, the only signer on that account is Cathie Anderson who no longer a member of the Board. Resolution 2018-014    establishes existing officers as signers for that account.

       PROPOSED ACTION:  The Board may/may not approve Resolution 2018-014: Establishing US       Bank Signers.

D.  WATER SYSTEM: UPDATE 2018 NOE AND TEMPORARY URGENCY CHANGE PETITION (Gary Helfrich, 5 minutes)

DESCRIPTION: As the District’s petition to permanentlychange its water right to facilitate future water releases into Dutch Bill Creek for the benefit of Coho salmon and steelhead has yet to be completed with the State Water Board, it will be necessary to file a TUCP (Temporary Urgency Change Petition) with the State to keep this proposed activity compliant with State water law.  Flows appear to be lowering to the point where it would be good to enhance them this year.

PROPOSED ACTION:  No action anticipated.

E.    PROPOSED SHOWINGS “WILDER THAN WILD” DOCUMENTARY AND RELATED CONCERNS  (Lynn Watson and Valery Larson, 10 minutes)

       DESCRIPTION:  The Board has acquired the “Wilder Than Wild” documentary film and is     proposing two showings for the community and distribution of related educational materials.

       PROPOSED ACTION:  The Board may/may not take further action in this regard.

F.    ANDERSON HALL FUTURE RENTAL MANAGEMENT AND MAINTENANCE

       (Valery Larson and John McDaniel, 10 minutes)

       DESCRIPTION:  The Board will discuss maintenance needs and interim management of Anderson      Hall rentals as a result of Director Anderson retirement.

       PROPOSED ACTION:  The Board may/may not take further action regarding Anderson Hall maintenance needs and management.

G.   DISTRICT OFFICE MAINTENANCE CONCERNS (Lynn Watson, 5 minutes)

       DESCRIPTION:  Director Watson will review maintenance needs relative to the District office.

       PROPOSED ACTION:  The Board may/may not take further action regarding District office maintenance.

H.   REPORT OF THE WATER SUB-COMMITTEE (Gary Helfrich, 5 minutes)

       DESCRIPTION:  The Water Sub-committee will report on its recent discussions with Occidental        Community Service District water representatives and issues related to the water system.

       PROPOSED ACTION:  The Board may/may not take further action in this regard.

IX.       DIRECTORS’ REPORTS

DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

X.      ADJOURNMENT


HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

 

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, September 18, 2018

Minutes, September 6, 2018

Minutes of the Special Meeting
of the
Board of Directors
of the
Camp Meeker Recreation and Park District
Tuesday, September 6, 2018, 7P.M.

 

I.   CALL TO ORDER
The meeting was called to order at 7:05 p.m. by President Helfrich.

II.  ROLL CALL
Directors Helfrich, Larson, and Watson were present. Directors Tominia and McDaniel were absent.

III.  APPROVAL OF AGENDA
A motion was made by Valerie Larson and seconded by LynnWatson to approve the agenda.

IV. STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
Michael Johnson asked about the possibility of a Cell Tower in CampMeeker.

VI.  ACTION ITEMS

A.  APPROVAL OF CEQA NOTICE OF EXEMPTION TEMPORARY URGENCY CHANGE PETITION
DESCRIPTION:  The Board approved filing a Temporary Urgency Petition with the State Water Board at the August meeting to authorize release of water to enhance habitat for the Coho Salmon and Steelhead.  The State Water Board has advised that a CEQA Notice of Exemption (NOE) is required to move approval of the water release process forward at the state level.  Discussion ensued.  Matthew Clifford of Trout Unlimited stated that the project complies with the categorical exemptions, including small habitat restoration.  He also mentioned that the Camp Meeker Board had previously approved a total release of 90 acre feet of water to Dutch Bill Creek.  For the current project, the Board would be approving up to 46.6 acre feet of water.

ACTION:  A motion was made by Valerie Larson and seconded by Lynn Watson to authorize President Helfrich to file a Notice of Exemption Temporary Urgency Change Petition.
Directors Helfrich, Larson, and Watson voted yes. Directors Tominia and McDaniel were absent.
Ayes: 3  Noes: 0  Absent: 2  The motion was approved.

VII.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Lynn Watson and seconded by Valerie Larson that the September 6, 2018 Special Meeting of the Camp Meeker Board of Directors is adjourned.

Directors Helfrich, Larson, and Watson voted yes.  Directors Tominia and McDaniel were absent.
Ayes:3     Noes:O     Absent:  2

The meeting adjourned at 7:25 p.m.
Respectfully submitted,

LynnWatson

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