Agenda, August 21, 2018

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, August 21, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.    CALL TO ORDER

II.   ROLL CALL

III.  APPROVAL OF AGENDA

IV.  STATEMENTS OF ABSTENTION

V.   PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)
A.  Approval of Minutes
1.  June 19, 2018 minutes
2.  July 17, 2018 minutes
B.  Payment of Claims
C.  Journal Entry Approval
1.  JV2018-079: Year End Tax & Direct Charge Proceeds
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
Report of operations for the current month.

VIII.    PUBLIC HEARING: TAKE AND REVIEW PUBLIC COMMENT 2017-2018         ANNUAL DIRECT CHARGE BILLING VIA PROPERTY TAXES

A.  OPEN PUBLIC HEARING
Annually, the District has to provide the County of Sonoma with a report on water charges, including delinquencies.  This has to be done after public hearing gives those interested a chance to speak to the report. The Board will take and review public comment on Proposed Resolution No. 2018-011, which proposes to approve the 2018-2019 annual Direct Charge billing via property taxes. Proposed Resolution No. 2018-011 is entitled:

“A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CAMP MEEKER RECREATION AND PARK DISTRICT OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2018-2019.”

B.  CLOSE PUBLIC HEARING.

IX.   ACTION ITEMS

A.   ADOPTION OF RESOLUTION 2018-011: OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2018-2019. (Staff, 5 minutes)
DESCRIPTION:  Following the taking of Public Comment, as set forth above, the Board will review for adoption Proposed Resolution No. 2018-011 that Resolution proposes to over-rule protests and confirm the report on water charges and delinquent water charges for the year 2018-2019.
PROPOSED ACTION:  The Board may/may not adopt Resolution 2018-011.

B.  ADOPTION OF RESOLUTION 2018-012:RELEASE OF LIEN AGAINST THE RASSO TRUST (FATIMA MARTINEZ, TRUSTEE) APN 075-242-007, ACCOUNT 295, 34 MCCLURE AVENUE (Staff, 5 minutes)
DESCRIPTION:  The Board approved an arrangement to extend payment of past due amounts at       the July 17, 2018 meeting and authorized Russian River Utility staff to make the payment arrangements.  Subsequently, Ms. Martinez paid the account in full bringing account 295 to        current status and requiring release of the lien against APN 075-242-007, 34 McClure, Camp        Meeker. Adoption of Resolution 2018-012 will enable filing of the lien release.
PROPOSED ACTION:  The Board may/may not approve adoption of Resolution 2018-012   releasing the lien against APN 075-242-007, 34 McClure, Camp Meeker and the Rasso Trust,      Fatima Martinez, Trustee.

C.  WATER SYSTEM: 2018 TEMPORARY URGENCY CHANGE PETITION
(Matt Clifford, Trout Unlimited, 10 minutes)

DESCRIPTION: As the District’s petition to permanently change its water right to facilitate future water releases into Dutch Bill Creek for the benefit of Coho salmon and steelhead has yet to be completed with the State Water Board, it will be necessary to file a TUCP (Temporary Urgency Change Petition) with the State to keep this proposed activity compliant with State water law.  Flows appear to be lowering to the point where it would be good to enhance them this year.
PROPOSED ACTION:  The Board may/may not approve the GRRCD request for a TUCP with the State.

D.  REPORT OF THE CAMP MEEKER FIRE DRILL TEMPORARY SUB-COMMITTEE AND RELATED CONCERNS(Lynn Watson and Seth Murchison, 10 minutes)
DESCRIPTION:  At the June 19 meeting, the Board established a temporary sub-committee to research a proposal for the organization of a Camp Meeker Evacuation Fire Drill and related issues including “Wilder Than Wild” documentary showing.
PROPOSED ACTION:  The Board may/may not take further action in this regard.

E.  ANDERSON HALL FUTURE RENTAL MANAGEMENT AND MAINTENANCE
(Valery Larson, 10 minutes)
DESCRIPTION:  The Board will discuss maintenance needs and interim management of Anderson      Hall rentals as a result of Director Anderson retirement.
PROPOSED ACTION:  The Board may/may not take further action regarding Anderson Hall maintenance needs and management.

F.  BOARD APPOINTMENT (Gary Helfrich, 10 minutes)
DESCRIPTION: Over the last few months, the Board has interviewed individuals who have submitted applications to fulfill Director Anderson’s term due to her retirement. The Board will nominate one of the individuals that submitted written applications and appoint that person to serve as Director.  The Board President will administer the County required oath of office.
PROPOSED ACTION:  The Board will appoint a replacement Director and administer the oath of office as required by the County of Sonoma.

G.  REPORT OF THE WATER SUB-COMMITTEE (Gary Helfrich, 5 minutes)
DESCRIPTION:  The Water Sub-committee will report on its recent discussions with Occidental Community Service District water representatives and issues related to the water system.
PROPOSED ACTION:  The Board may/may not take further action in this regard.

X.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.
PROPOSED ACTION:  No action or discussion to take place.

XI.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, August 21, 2018

Minutes, July 17, 2018

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, July 17, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.    CALL TO ORDER
The meeting was called to order at 7:01 p.m. by President Helfrich.

II.  ROLL CALL
Directors Helfrich, Anderson, Larson and Watson were present. Director Tominia entered the meeting at 7:08 p.m.  District Counsel Hirsch was also in attendance.

III. APPROVAL OF AGENDA
The Board was advised that Dave Wood (Item C) is unable to attend; therefore, the Ombudsman item is removed from the Action items.  Further, the water subcommittee report (Item H) will be addressed after District Counsel Martin Hirsch’s presentation (Item A).
A motion was made by Cathie Anderson, and seconded Valery Larson to approve the agenda as revised.
Directors Helfrich, Anderson, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
There was no public comment.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  June 19, 2018 minutes
The June 19 minutes approval will be addressed at the August 21stmeeting.
B.  Payment of Claims
A motion was made by Lynn Watson, and seconded by Valery Larson to approve the
July warrant request 2018/2019-001 as follows:

2018-2019-001 RP-July 2018 4,200.71
$22,812.64 Water-July 2018 18,611.93

Wells Fargo Bank Checks 1781-1793, Wells Fargo Investments checks 1013, Bank of the West checks 621 and 622 in payment of expenses and water receipt transfers, and US Bank check 1077 and 1078 transferring rental fees the operating account and refunding client deposits.
Directors Helfrich, Anderson, Larson, and Watson voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

C.  Journal Entry Approval
There were no journal entries beyond those of water receipts entry and investment account interest.

D.  Administrative and Financial Report

Ms. Doran-Girard reported that Sonoma County will release final tax and direct charges revenues later in the week, 6/30/2018 Payroll tax returns have been filed, and the extension for submission of the direct charge list has been approved. Sue Goranson’s office has submitted the needs list for the 6/30/2018 audit, and the new Wells Fargo account for the purpose of handling Anderson Hall funds is in process.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
A.  Robert Sherrod, of Russian River Utility reported regarding a leak at 5600 Bohemian Highway resulting in a loss of 32K gals in 1.5 hours. Director Anderson requested a report on accounts 125 and 192 as usage seemed excessive.

VIII.   ACTION ITEMS

A.  INTRODUCTION:MARTIN HIRSCH, PERRY JOHNSON DISTRICT COUNSEL
DESCRIPTION:  Martin Hirsch of Perry, Johnson, Anderson, Miller and Moskowitz related his experience and training in governmental related law including continuing land use training with Perry, Johnson partners.  Directors asked a number of questions and welcomed Mr. Hirsch as new District Counsel.
ACTION: The Board took no action.

B.  REPORT OF THE WATER SUB-COMMITTEE
DESCRIPTION:  Directors Helfrich and Tominia report regarding the July 2 meeting with the Occidental sub-committee advising that they reviewed the CIP with respect to joint costs and agreed that moving forward with Alliance Redwoods discussions might be beneficial for all.  Director Tominia reported that he had met with John Green of Gold Ridge Resource Conservation District regarding Alliance as well as the Capital Improvement report. Director Helfrich stated that he felt that participation in the maintenance of the system by OCSD would proceed.  John McDaniel asked if Alliance would be a customer or a buy-in and Gary advised that Alliance would be a customer. He went on to explain waters rights and current OCSD percentage of use arrangements.  Director Tominia informed the Board that he had seen three fish in Dutch Bill.
The joint group will meet for further discussions in August.
ACTION:  The Board took no action.

Discussion was initiated regarding restructure of Item G for the purpose of District Counsel input relative to the proposed Fire Drill.  A motion was made by Cathie Anderson, and seconded by Valery Larson to address Item G immediately.

Directors Helfrich, Anderson, Larson, Tominia and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved

C.  REPORT OF THE CAMP MEEKER FIRE DRILL TEMPORARY SUB-COMMITTEE AND RELATED CONCERNS
DESCRIPTION:  Director Tominia informed the Board that he had met with Seth Murchison who had spoken with County staff.  Mr. Murchison, who was in attendance, reported the following with respect to his interactions with County staff: (1) It would seem that there are no protocols, or authoritative entities to address the issue, (2) Supervisor Linda Hopkins did feel it was a good idea, and (3) his contact with the Sheriff’s department elicited no response. Lynn Watson, who also serves on the temporary committee, stated that she felt it important that community be educated first via a meeting or showing of “Wilder Than Wild” documentary that is available at low cost to the District and free to residents that would attend.
District Counsel Hirsch suggested that Supervisor Gore be contacted as he is interested in this issue and that exploring the COPE groups might be beneficial.  Discussion ensued.
Director Helfrich noted that the District does NOT have the authority to address fire issues.
ACTION: The Board took no action.

D.  REQUEST FOR PAYMENT PROGRAM: FATIMA MARTINEZ, TRUSTEE-L&T RASSO TRUST, ACCOUNT 295, 34 MCCLURE AVENUE
DESCRIPTION:  The Board approved a “suspension of connection” notice at its May meeting for the Rasso Trust, Account 295-34 McClure account. The amount currently owed is $2,811.58 and there is an existing lien against the property in favor of the District.  Ms. Martinez is asking for an extension of the time to resolve the debt and an exemption from late charge billing.
Cathie Anderson advised that she had several calls from Ms. Martinez regarding extended             payment. Discussion ensued.
ACTION: A motion was made by Anthony Tominia, and seconded by Cathie Anderson to   authorize Russian River Utility to arrange a repayment plan for the Rasso Trust to include no billing of late fees or monthly fees with no water service until the debt is resolved.  Russian River Utility is to report regarding this account in August.

Directors Helfrich, Anderson, Larson, Tominia and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved.

E.  UPDATE:BOARD RECRUITMENT PROCESS
DESCRIPTION: The Board interviewed Michael Johnson and John McDaniel inquiring about various areas of interest and qualifications to serve.  The new Director will be appointed and sworn at the August 21 meeting.
ACTION:  No action will be taken.

F.  REVIEW DISTRICT CONFLICT OF INTEREST CODE 2016
DESCRIPTION: The Political Reform Act requires every local government agency to review its conflict of interest code every two years.  The conflict of interest code tells public officials, governmental employees & consultants who must disclose financial interests on Statement of Economic Interests (Form 700).  The District last reviewed and revised its conflict of interest code in 2016.

ACTION:  A motion was made by Valery Larson, and seconded by Cathie Anderson to authorize the Board President to sign the 2018 Local Agency Biennial Notice confirming review of the District’s current code.

Directors Helfrich, Anderson, Larson, Tominia and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

G.  CSDA BOARD OF DIRECTORS ELECTION-VOTING
DESCRIPTION:  The District is a regular member of CSDA (California Special Districts         Association) and has received an official electronic ballot to cast one vote in CSDA’s 2018    Board of Director’s election for Seat A in the BAY AREA NETWORK.  A candidate will be        selected from those running for the seat.

ACTION: A motion was made by Lynn Watson, and seconded by Gary Helfrich to select Chad Davisson for Seat A in the Bay Area Network of  CSDA and authorize staff to file the electronic vote per CSDA instructions.

Directors Helfrich, Anderson, Larson, Tominia and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

H.  UPDATE: CAMP MEEKER SIGN
DESCRIPTION: Director Helfrich reported that he has been discussing the equipment issue with Ray Lunardi of Lunardi Electric with respect to repair of the sign.

ACTION: The Board took no action in regard to the sign.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

 Director Anderson suggested that it has been two years since any increase in Anderson Hall rates.  She is suggesting all rates for non-residents be increased by $50.  She also informed the Board that the hall decking is in need of repair.

Director Larson shared her thoughts regarding a crosswalk.

Director Tominia advised that the berry bushes have been disposed of and his experience with fish in Dutch Bill.

X.  ADJOURNMENT

As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Valery Larson that the July 2018 meeting of the Camp Meeker Board of Directors is adjourned.

Directors Helfrich, Anderson, Larson, Watson, and Tominia, voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

The meeting adjourned at 9:00 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2018-07-17finalminscdg1.doc

 

 

 

Posted in Minutes | Comments Off on Minutes, July 17, 2018

2018-08-14 Joint OCSD-CMRPD SubCommittee Meeting

SPECIAL MEETING
OF THE
WATER SUBCOMMITTEES
OF THE
CAMP MEEKER RECREATION & PARK DISTRICT
AND OF THE
OCCIDENTAL COMMUNITY SERVICES DISTRICT

TUESDAY, AUGUST 14, 2018        6:00 P.M.

Recreation Building, Bohemian Highway, Camp Meeker, CA

I.     CALL TO ORDER

II.    ROLL CALL

III.  APPROVAL OF AGENDA

IV.   STATEMENTS OF ABSTENTION

V.  PUBLIC COMMENT

The public may address the Board of topics NOT covered by this agenda. Testimony is                          limited to three minutes. Please state your first and last names clearly so that it can be                                     correctly entered in the minutes.

VI.  ACTION ITEMS

A.  DISCUSSION OF A DRAFT CAPITAL IMPROVEMENT REPORT
PREPARED BY BRELJE AND RACE
DESCRIPTION:  There will be a discussion of the draft Capital Improvement Report                  recently prepared by Brelje and Race Engineering at the direction of the Camp Meeker                      Board related to areas of mutual system operations.
PROPOSED ACTION:  Subcommittee members may/may not recommend action                   to their respective boards relative to Capital Improvement Report discussions.

B.  DISCUSSION OF THE POSSIBLE INCLUSION OF ALLIANCE                                                REDWOODS INTO THE WATER SYSTEM AND RELATED ISSUES.

DESCRIPTION:  Alliance Redwoods is conducting a project to improve the water                        supply at their site.  There will be a discussion of issues and impact that may arise                      should the inclusion of Alliance into the Camp Meeker Water system go forward, if                         requested.
PROPOSED ACTION:  Subcommittee members may/may not recommend action to                     their respective Boards regarding the Alliance Redwoods discussions.

VII.      ADJOURNMENT

 

 

Posted in Water Governance Agenda | Comments Off on 2018-08-14 Joint OCSD-CMRPD SubCommittee Meeting

Public Notice – Annual Report of Charges

NOTICE OF HEARING

 

Pursuant to Section 5473 of the Health and Safety Code, the Camp Meeker Recreation and Park District will file its annual report of charges for the 2018-2019 fiscal year to be levied against the lots or parcels of land to which services have been furnished by said District, in an amount and in the manner provided in accordance with Section 5470, et seq. of the Health and Safety Code and the ordinances of said District.

Download PDF of Supporting Tax Roll Documentation

Effective August 7, a copy of the proposed report is available for viewing on weekdays between 10:00 a.m. and 4:00 p.m. at the Camp Meeker Recreation and Park District Post Office, District Office and at Russian River Utility, 7131 Mirabel Rd., Forestville.  The report is also available on the District’s website at www.campmeeker.org/

You are further notified that the Camp Meeker Recreation and Park District will hold a hearing on August 21, 2017 at 7 P.M. at the Recreation and Park District Office (next to the Fire Station), Camp Meeker to hear any and all objections to the filing of said report. The owners against whom said charges will be levied shall have the right to appear at said hearing and to file any and all objections they may have to the report of said charges against said lots or parcels of land at which time said District, after due consideration, will determine whether said charges shall be levied.

 

Gary Helfrich, Board President and Director
Camp Meeker Recreation and Park District

Posted in Public Notice | Comments Off on Public Notice – Annual Report of Charges

Agenda, July 17, 2018

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, July 17, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.      CALL TO ORDER

II.    ROLL CALL

III.   APPROVAL OF AGENDA

IV.   STATEMENTS OF ABSTENTION

V.    PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)

A.  Approval of Minutes
1.  June 19, 2018 minutes
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS

A.  INTRODUCTION:MARTIN HIRSCH, PERRY JOHNSON DISTRICT COUNSEL:
DESCRIPTION:  Malcolm Manwell, the District’s former counsel, retired effective June 30 and moved out of state.  Mr. Manwell trained Mr. Hirsch as his replacement.  Mr. Hirsch’s       attendance is his formal introduction to the Board.
PROPOSED ACTION:  The Board may/may not take further action.

B.  REQUEST FOR PAYMENT PROGRAM: FATIMA MARTINEZ, TRUSTEE-L&T RASSO TRUST, ACCOUNT 295, 34 MCCLURE AVENUE
DESCRIPTION:  The Board approved a “suspension of connection” notice at its May meeting for     the Rasso Trust, Account 295-34 McClure account. The amount currently owed is $2,811.58           and there is an existing lien against the property in favor of the District.  Ms. Martinez is asking      for an extension of the time to resolve the debt and an exemption from late charge billing.

PROPOSED ACTION:  The Board may/may not approve an extended payment program for account 295, 34 McClure.

C.  UPDATE:DAVE WOOD, GOLD RIDGE RESOURCE CONSERVATION, LOWER RUSSIAN RIVER OMBUDSMAN (Dave Wood, GRRCD, 5 minutes)
DESCRIPTION:  Mr. Wood will be attending the meeting to offer specific information relative to       the Camp Meeker community relative to on-site wastewater treatment systems.  Mr. Wood is a    non-regulatory, informational source for residents.

PROPOSED ACTION:  The Board may/may not take further action on this item.

D.  UPDATE:BOARD RECRUITMENT PROCESS (Gary Helfrich/Staff, 15 minutes)
DESCRIPTION: The Board will interview individuals who have submitted applications since the June 19 meeting in open session. The Board members will interview most recent candidates and a new Director will be appointed at the August 21 meeting.

PROPOSED ACTION:  No action will be taken.

E.  REVIEW DISTRICT CONFLICT OF INTEREST CODE 2016 (Staff, 2 minutes)
DESCRIPTION: The Political Reform Act requires every local government agency to review its conflict of interest code every two years.  The conflict of interest code tells public officials, governmental employees & consultants who must disclose financial interests on Statement of Economic Interests (Form 700).  The District last reviewed and revised its conflict of interest code in 2016.

PROPOSED ACTION:  The Board may authorize the Board President to sign the 2018 Local Agency Biennial Notice confirming review of the District’s current code.

D.  CSDA BOARD OF DIRECTORS ELECTION-VOTING (Staff, 2 minutes)
DESCRIPTION:  The District is a regular member of CSDA (California Special Districts         Association) and has received an official electronic ballot to cast one vote in CSDA’s 2018    Board of Director’s election for Seat A in the BAY AREA NETWORK.  A candidate will be        selected from those running for the seat (see candidate information following).

PROPOSED ACTION:  The Board will select a candidate for Seat A in the Bay Area Network of CSDA and authorize staff to file the electronic vote per CSDA instructions.

E.  REPORT OF THE CAMP MEEKER FIRE DRILL TEMPORARY SUB-COMMITTEE AND RELATED CONCERNS(Anthony Tominia and Lynn Watson, 10 minutes)
DESCRIPTION:  At the June 19 meeting, the Board established a temporary sub-committee to research a proposal for the organization of a Camp Meeker Evacuation Fire Drill.

PROPOSED ACTION:  The Board may/may not take further action in this regard.

F.  REPORT OF THE WATER SUB-COMMITTEE (Gary Helfrich, Anthony Tominia, 10 minutes)
DESCRIPTION:  The Water Sub-committee will report on its recent discussions with Occidental Community Service District water representatives and issues related to the water system.

PROPOSED ACTION:   The Board may/may not take further action in this regard.

G.  UPDATE: CAMP MEEKER SIGN (Gary Helfrich, 5 minutes)

DESCRIPTION: The Board will discuss the progress of the Camp Meeker sign and proposed repair tentatively scheduled for May 19 and 20.  Areas to address include road closure, equipment             needs, volunteer labor and miscellaneous concerns.

PROPOSED ACTION:  The Board may/may not approve further action in regard to the sign.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, July 17, 2018

Minutes, June 19, 2018

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, June 19, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.    CALL TO ORDER
The meeting was called to order at 7:00 p.m. by President Helfrich.

II.   ROLL CALL
Directors Helfrich, Anderson, and Tominia were present.  Directors Larson and Watson were absent.

III.  APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded Anthony Tominia on to approve the agenda as posted.
Directors Helfrich, Anderson, and Tominia, voted yes. Directors Larson and Watson were absent.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved.

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.   PUBLIC COMMENT
There was no public comment.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  May 15, 2018 minutes
A motion was made by Cathie Anderson, and seconded by Anthony Tominia to
approve the May 15 2018 minutes as recorded.
Directors Helfrich, Anderson, and Tominia, voted yes. Directors Larson and Watson were absent.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved.
B.  Payment of Claims
A motion was made by Anthony Tominia, and seconded by Cathie Anderson to approve the June warrant request 2017/2018-012 as follows:

2017-2018-012 RP-June 2018 7,658.01
$33,975.81 Water-June2018 26,317.80

Wells Fargo Bank Checks 1764-1780, Bank of the West checks 619 and 620 in payment of
expenses and water receipt transfers, and US Bank check 1075 and 1076 transferring rental fees the operating account and refunding client deposits.
Directors Helfrich, Anderson, and Tominia, voted yes. Directors Larson and Watson were absent.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved

C.  Journal Entry Approval
There were no journal entries beyond those of water receipts entry and investment account interest.

D.  Administrative and Financial Report
Ms. Doran-Girard reported regarding the 2018-2019 Direct Charge billing process, a 6% increase in SDRMA insurance costs, a 7.4% increase in LAFCO costs, the initiation of CSDA’s electronic voting process and various items of correspondence.  Additionally, she advised that District Counsel Manwell will retire on June 30, 2018 and will be moving to Washington State.

VII.   REPORT OF THE WATER SYSTEM OPERATOR

  1. Robert Sherrod of Russian River Utility reported that a SCADA telemetry system issue resulted in a raw water discharge into Dutch Bill Creek. Jamie Dunton explained that the system is running well; but SCADA is twenty years old.  He went on to state that control of the system is key to operations, that telemetry systems produced current are far more advanced, and replacement of the SCADA equipment should be foremost in the consideration of capital outlay programs. Vegetation and Spanish moss also contributed to the interruption of radio signals in the recent event.

Director Anderson expressed concern for the increasing number of past due accounts.
Eighty-one customers were past due in June far more than in the past. Discussion ensued regarding replacement of water meters.

VIII.   ACTION ITEMS

A.  SETH MURCHISON: ORGANIZATION OF CAMP MEEKER FIRE DRILL AND RELATED CONCERNS
DESCRIPTION:  Mr. Murchison detailed his proposal for the organization of a Camp Meeker Evacuation Fire Drill and for the formation of a subcommittee for this purpose. Director Helfrich recommended that Mr. Murchison contact the County to ascertain what the process would be in this regard.  It could involve public works and other County departments. Discussion ensued.
ACTION: A motion was made by Anthony Tominia, and seconded by Cathie Anderson to form a temporary (5 months) sub-committee to research the issues of a Camp Meeker fire drill. Directors Tominia and Watson will serve on the temporary sub-committee.

Directors Helfrich, Anderson, and Tominia, voted yes. Directors Larson and Watson were absent.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved.

B.  WATER WAIVER: ACCOUNT 367, 5600 BOHEMIAN HIGHWAY, (APN 075-050-006), JAMES SCHWEIZER
DESCRIPTION:  The Board tabled this request at their May meeting and the property owner has sent an email advising their inability to attend a Board meeting as he lives out of the area and continuing his request for a waiver on behalf of his tenant as RRU staff discovered at burst pipe upon meter reading. Jamie Dunton advised that the issues with account 367 are truly an accident and the leak has been repaired.  Director Helfrich responded that the Board’s continuation of these requests is to insure that repair work is complete and to reduce water losses. Mr. Dunton suggested that these requests waste a goodly amount of Board time and that RRU could handle in-house.
James Nekton suggested that the customers take pictures of the repairs and submit with   requests.
ACTION: A motion was made by Cathie Anderson, and seconded by Anthony Tominia to approve that a water waiver for account 367, 5600 Bohemian Highway be approved less energy costs.
Directors Helfrich, Anderson, and Tominia, voted yes. Directors Larson and Watson were absent.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved.

C.  WATER WAIVER: ACCOUNT 79, 135 LINCOLN, (APN 075-110-002), ARNOLD ADVOCATE
DESCRIPTION:  Mr. Advocate explained that he is requesting a waiver for a water bill of $342.57 due to cracked PVC fitting outside his house located in an area of the property where he seldom goes.  He has since replaced the fitting. He further advised that he is a retired plumber and made the repairs himself.
ACTION:  A motion was made by Anthony Tominia, and seconded by Cathie Anderson to approve a water waiver for account 79, 135 Lincoln be approved less energy costs.
Directors Helfrich, Anderson, and Tominia, voted yes. Directors Larson and Watson were absent.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved.

D.  UPDATE:BOARD RECRUITMENT PROCESS
DESCRIPTION: Director Helfrich advised that the Board would continue to interview and evaluate individuals to appoint to the Board. Ms. Anderson will continue to serve.

ACTION:  The Board took no further action.

E.  UPDATE: COMMUNITY CONCERNS:FIRE ACCESS AND WATER TANK SIGNAGE
DESCRIPTION: The Board continued discussion of the concerns of residents of the fire/evacuation and health hazard concerns with respect to RVs blocking the streets of Camp Meeker and adjacent to one of the water tanks. Members of the public stated that in contacting St. Dorothy’s they had been advised that staff is too busy to deal with this issue resulting in increasing numbers of RVs.  Director Helfrich stated that, at the end of the day, private property owners such as St. Dorothy’s have to be motivated to deal with this issue.  He went on to explain that community members could contact County Code Enforcement that may make the property owner respond.  He cautioned that one should be mindful of safety and balanced approach.  Discussion ensued.

ACTION: The Board took no further action.

F.  UPDATE: BRELJE AND RACE SCOPE OF ENGINEERING SERVICES AND COST ESTIMATE 5 YEAR CAPITAL IMPROVEMENT PLAN
DESCRIPTION: The Board reviewed a draft of the Capital Improvement Plan developed by Brelje and Race and will review and discussed the draft report with respect to going forward. Jamie Dunton advised that he felt the replacement costs were slightly exaggerated on some items, that some items are more critical than the priorities assigned; however, by and large he felt it was a good evaluation.
Discussion ensued regarding the inclusion of Occidental Community Services District in the capital replacement cost process to clarify what aspects of the system are solely the responsibility of Camp Meeker and those that to be jointly handled. Additionally, any inclusion of Alliance could impact cost distribution.  It was agreed that Russian River Utility in conjunction with the water subcommittee members would provide a comparative list ranking urgency of projects as well as estimated costs.

ACTION: The Board agreed that a meeting with the Occidental Community Services sub-committee is in order prior to approval of the draft of the report.  Staff will arrange and appropriately Brown Act notice the meeting date, time and place. Russian River Utility in conjunction with the water subcommittee members will provide a comparative list ranking the urgency of projects as well as estimated costs.

G.  CPA ENGAGEMENT FOR FINANCIAL AUDIT 6/30/2018, GORANSON & ASSOCIATES
DESCRIPTION:  The District has engaged Goranson and Associates to complete the State required    fiscal audit for the 6/30/2017 and prior fiscal years. The estimated cost for 6/30/2018 is $10,000.00 and has no increase over 6/30/2017.
ACTION: A motion was made by Cathie Anderson, and seconded by Anthony Tominia to engage     Goranson and Associates, Inc. to conduct the 6/30/2018 financial audit at a cost of $10,000.
Directors Helfrich, Anderson, and Tominia, voted yes. Directors Larson and Watson were absent.

Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved.

H.  RESOLUTION 2018-007:APPROVAL OF PRELIMINARY BUDGET FOR FISCAL YEAR COMMENCING JULY 1, 2018 AND ENDING JUNE 30, 2019.
DESCRIPTION: The Board reviewed the proposed preliminary budget, which California law requires adopted by June 30, 2018.
ACTION: A motion was made by Cathie Anderson, and seconded by Anthony Tominia to approve Resolution 2018-007, Approval of Preliminary Budget for the fiscal year ending June 30, 2019.
Directors Helfrich, Anderson, and Tominia, voted yes. Directors Larson and Watson were absent.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved.

I.  RESOLUTION 2018-008:APPROVAL OF DISTRICT APPROPRIATION LIMIT
JULY 1, 2018 THROUGH JUNE 30, 2019.
DESCRIPTION: California State law requires the District, annually, to choose an appropriations (spending) limit and the method by which the limit is determined. This law was adopted by the California voters through the Initiative Process in 1979. It was known as Prop 4, and it basically adds further limits on taxation limits under Prop 13. The way the annual Appropriations Limit law works, a District may not levy taxes greater than the prior year, adjusted for a cost of living factor. Since Camp Meeker never spends more than its allowed Appropriations Limit [i.e. your District runs on less tax dollars than otherwise allowed], this Annual Appropriations Limit process is largely a formality for the District and its Board.   The Appropriations Limit does, however, serve as the maximum amount of tax dollar generated money that can be spent by the District.  Traditionally, the District has used the standardized appropriations limit calculations provided by the County of Sonoma auditor’s office. Note that this limit applies only to the District’s tax dollars, and does not set a limit on the “enterprise” sourced revenues (i.e. the dollars you pay for water). The County of Sonoma Auditor recommends that the District’s limit be established at $286,748 for the fiscal year ending June 30, 2019.

ACTION:  A motion was made by Anthony Tominia, and seconded by Cathie Anderson that the Board approve Resolution 2018-008 establishing the District’s appropriation’s limit for the fiscal year ending June 30, 2019 as $286,748 as calculated by the County of Sonoma.
Directors Helfrich, Anderson, and Tominia, voted yes. Directors Larson and Watson were absent.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved.

J.  RESOLUTION 2018-009:TRANSFER OF FUNDS RECREATION AND PARK OPERATING FUND TO WATER OPERATIONS FUND FOR FISCAL YEAR ENDING JUNE 30, 2018.
DESCRIPTION:  The Board adopted Resolution 2015-007 on June 23, 2015 regarding the disposition of $23,887.00 owed the water fund by the capital fund and determined that the amount owed would be allowed to “float” and subject to review 2017.  Over the last two fiscal years, the amount owed the water fund has been reduced to $13,887. The District’s fiscal officer is proposing a transfer from the Recreation and Park Operating fund of $7,000.00 to reduce the total amount due and review prior to the close of the 2019 fiscal year.
ACTION: A motion was made by Anthony Tominia, and seconded by Cathie Andereson to   approve the transfer of $7,000.00 from Recreation and Park funds to the Water Operations fund       reducing the total amount due to $6,887.00 at June 30, 2019.
Directors Helfrich, Anderson, and Tominia, voted yes. Directors Larson and Watson were absent.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

The motion was approved.

K.  RESOLUTION 2018-010:TRANSFER OF FUNDS FROM THE WATER CAPITAL FUND TO THE WATER OPERATIONS FUND FOR THE FISCAL YEAR ENDING JUNE 30, 2018.
DESCRIPTION: State law does not allow the District funds to be in deficit at fiscal year end.  The water fund revenues have not been sufficient to cover operating costs for some years, and the $22,200.00 cost of completing a Capital Improvement Plan necessary to establish a basis for a water rates study have resulted in a projected deficit at year-end June 30, 2018.  Therefore, the Board reviewed a transfer of funds to cover the Capital Improvement Plan costs and the projected deficit.
ACTION:  A motion was made by Cathie Anderson, and seconded by Anthony Tominia to adopt Resolution 2018-010: Transfer of Funds From the Water Capital Fund to the Water Operations Fund in the amount of $22,000 for the fiscal year-end June 30, 2018.

Directors Helfrich, Anderson, and Tominia, voted yes. Directors Larson and Watson were absent.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved.

L.  UPDATE: CAMP MEEKER SIGN (Gary Helfrich/Anthony Tominia, 5 minutes)

DESCRIPTION: The Board will discuss the progress of the Camp Meeker sign and proposed repair tentatively scheduled for May 19 and 20.  Areas to address include road closure, equipment             needs, volunteer labor and miscellaneous concerns.

ACTION:  No action was taken.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.
PROPOSED ACTION:  No action or discussion to take place.

 Director Anderson advised that there are issues with the Anderson Hall deck that require repair and maintenance.

X.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Anthony Tominia that the June 2018 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Helfrich, Anderson, and Tominia, voted yes. Directors Larson and Watson were absent.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved.

The meeting adjourned at 8:50 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

 

 

2018-06-19finalminscdg1.doc

 

 

Posted in Minutes | Comments Off on Minutes, June 19, 2018

2018-07-02 Joint Water Subcommittee Meeting

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Posted in Agendas, Water Governance Agenda | Comments Off on 2018-07-02 Joint Water Subcommittee Meeting

Agenda, June 19, 2018

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, June 19, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.    CALL TO ORDER

II.  ROLL CALL

III. APPROVAL OF AGENDA

IV.  STATEMENTS OF ABSTENTION

V.  PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)
A.  Approval of Minutes
1.  May 15, 2018 minutes
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
Report of operations for the current month.

VIII.   ACTION ITEMS

A.  SETH MURCHISON: ORGANIZATION OF CAMP MEEKER FIRE DRILL AND RELATED CONCERNS(Seth Murchison, 10 minutes)
DESCRIPTION:  Mr. Murchison has requested time on the agenda to make proposals for the organizing of a Camp Meeker Evacuation Fire Drill and formation of a subcommittee for the project.

PROPOSED ACTION:  The Board may/may not take further action in this regard.

B.  WATER WAIVER: ACCOUNT 367, 5600 BOHEMIAN HIGHWAY, (APN 075-050-006), JAMES SCHWEIZER (James Schweizer, 5 minutes)
DESCRIPTION:  The Board tabled this request at their May meeting and the property owner has sent an email advising their inability to attend a Board meeting as he lives out of the area and continuing his request for a waiver on behalf of his tenant as RRU staff discovered at burst pipe upon meter reading.  Meter box had to be dug out of the asphalt and replaced as it was also damaged by multiple fire engines parking/turning around in driveway in response to a vehicle accident on Alder Creek.

PROPOSED ACTION:  The Board may/may not approve a water waiver for account 367, 5600 Bohemian Highway.

C.  WATER WAIVER: ACCOUNT 79, 135 LINCOLN, (APN 075-110-002), ARNOLD    ADVOCATE
(Arnold Advocate, 10 minutes)
DESCRIPTION:  The property owner is requesting a waiver for a water bill of $342.57 due to cracked PVC fitting outside his house located in an area where he seldom goes.  He has since replaced the fitting.

PROPOSED ACTION:  The Board may/may not approve a water waiver for account 79,
135 Lincoln.

D.  UPDATE:BOARD RECRUITMENT PROCESS (Gary Helfrich/Staff, 15 minutes)
DESCRIPTION: The Board will interview individuals who have submitted applications in open session at its June 19 meeting. The Board members will vote on the final selection at the July 17 meeting and the oath of office will be administered at that time.

PROPOSED ACTION:  The Board may/may not take further action.

E.  UPDATE: COMMUNITY CONCERNS:FIRE ACCESS AND WATER TANK SIGNAGE
(Gary Helfrich, 15 minutes)
DESCRIPTION: The Board has discussed, at recent meetings, the concerns of residents of the fire/evacuation and health hazard concerns with respect to RVs blocking the streets of Camp Meeker and adjacent to one of the water tanks. The Board will continue to discuss the issue and provide what information it can to the community.

PROPOSED ACTION:  The Board may/may not take further action.

F.  UPDATE: BRELJE AND RACE SCOPE OF ENGINEERING SERVICES AND COST ESTIMATE 5 YEAR CAPITAL IMPROVEMENT PLAN
(Anthony Tominia, and Gary Helfrich, 15 minutes)
DESCRIPTION: The Board has received a draft of the Capital Improvement Plan developed by Brelje and Race and will review and discuss the draft report with respect changes and to going forward with a water rate survey.  Brelje and Race will be present at the July 19 meeting to walk through questions and concerns.

PROPOSED ACTION:  The Board may/may not approve further action in regard to the CIP.

G.  CPA ENGAGEMENT FOR FINANCIAL AUDIT 6/30/2018, GORANSON & ASSOCIATES
(Staff, 5 minutes)
DESCRIPTION:  The District has engaged Goranson and Associates to complete the State required fiscal audit for the 6/30/2017 and prior fiscal years.  The estimated cost for 6/30/2018 is $10,000.00 and has no increase over 6/30/2017.

PROPOSED ACTION:  The Board may/may not engage Goranson and Associates, Inc. to conduct the 6/30/2018 financial audit at a cost of $10,000.

H.  RESOLUTION 2018-007:APPROVAL OF PRELIMINARY BUDGET FOR FISCAL YEAR COMMENCING JULY 1, 2018 AND ENDING JUNE 30, 2019.
(Anthony Tominia & Staff, 15 minutes)
DESCRIPTION: The Board will review the proposed preliminary budget, which California law requires adopted by June 30, 2018.

PROPOSED ACTION: The Board may/may not approve Resolution 2018-007, Approval of Preliminary Budget for the fiscal year ending June 30, 2019.

I.  RESOLUTION 2018-008:APPROVAL OF DISTRICT APPROPRIATION LIMIT
JULY 1, 2018 THROUGH JUNE 30, 2019. (Staff, 5 minutes)
DESCRIPTION: California State law requires the District, annually, to choose an appropriations (spending) limit and the method by which the limit is determined. This law was adopted by the California voters through the Initiative Process in 1979. It was known as Prop 4, and it basically adds further limits on taxation limits under Prop 13. The way the annual Appropriations Limit law works, a District may not levy taxes greater than the prior year, adjusted for a cost of living factor. Since Camp Meeker never spends more than its allowed Appropriations Limit [i.e. your District runs on less tax dollars than otherwise allowed], this Annual Appropriations Limit process is largely a formality for the District and its Board.   The Appropriations Limit does, however, serve as the maximum amount of tax dollar generated money that can be spent by the District.  Traditionally, the District has used the standardized appropriations limit calculations provided by the County of Sonoma auditor’s office. Note that this limit applies only to the District’s tax dollars, and does not set a limit on the “enterprise” sourced revenues (i.e. the dollars you pay for water). The County of Sonoma Auditor recommends that the District’s limit be established at $286,748 for the fiscal year ending June 30, 2019.

PROPOSED ACTION:  The Board may/may not will decide whether to approve Resolution 2018-008 establishing the District’s appropriation’s limit for the fiscal year ending June 30, 2019.

J.  RESOLUTION 2018-009:TRANSFER OF FUNDS RECREATION AND PARK OPERATING FUND TO WATER OPERATIONS FUND FOR FISCAL YEAR ENDING JUNE 30, 2018.
(Staff, 5 minutes)
DESCRIPTION:  The Board adopted Resolution 2015-007 on June 23, 2015 regarding the disposition of $23,887.00 owed the water fund by the capital fund and determined that the amount owed would be allowed to “float” and subject to review 2017.  Over the last two fiscal years, the amount owed the water fund has been reduced to $13,887. The District’s fiscal officer is proposing a transfer from the Recreation and Park Operating fund of $5,000.00 to reduce the total amount due and review prior to the close of the 2019 fiscal year.

PROPOSED ACTION:  The Board may/may not take further action regarding transfer of funds.

K.  RESOLUTION 2018-010:TRANSFER OF FUNDS FROM THE WATER CAPITAL FUND TO THE WATER OPERATIONS FUND FOR THE FISCAL YEAR ENDING JUNE 30, 2018.
(Anthony Tominia and Staff, 5 minutes)
DESCRIPTION: State law does not allow the District funds to be in deficit at fiscal year end.  The water fund revenues have not been sufficient to cover operating costs for some years, and the $22,200.00 cost of completing a Capital Improvement Plan necessary to establish a basis for a water rates study have resulted in a projected deficit at year-end June 30, 2018.  Therefore, the Board will review transfer of funds to cover the projected deficit.

PROPOSED ACTION:  The Board may/may not adopt Resolution 2018-010: Transfer of Funds From the Water Capital Fund to the Water Operations Fund in the amount of $22,000 for the fiscal year-end June 30, 2018.

L.  UPDATE: CAMP MEEKER SIGN (Gary Helfrich/Anthony Tominia, 5 minutes)
DESCRIPTION: The Board will discuss the progress of the Camp Meeker sign and proposed repair tentatively scheduled for May 19 and 20.  Areas to address include road closure, equipment             needs, volunteer labor and miscellaneous concerns.

PROPOSED ACTION:  The Board may/may not approve further action in regard to the sign.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, June 19, 2018

Minutes, May 15, 2018

Minutes of the Regular Meeting

Of the

Board of Directors of the

Camp Meeker Recreation and Park District

Tuesday, May 15, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)

CAMP MEEKER, CALIFORNIA

I.  CALL TO ORDER

The meeting was called to order at 7:00 p.m. by President Helfrich.

II.   ROLL CALL

Directors Helfrich, Larson, Anderson, Tominia and Watson were present.

III.  APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded Valery Larson on to approve the agenda as posted.
Directors Helfrich, Larson, Anderson, and Tominia, voted yes. Director Watson was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

At 7:04 Director Watson entered the meeting.

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
Michael Johnson expressed concern regarding road blockage by folks “ camping” at the roadside with respect to fire safety.  Gary Helfrich advised that a call to the California Highway patrol would be appropriate.
Seth Murchison stated that he had two items relative to fire issues.  He is willing to participate with “Fire Safe Sonoma” as a liaison for the Board and additionally stated that after the October 2017 fires many folks are camping on the roads above Camp Meeker with tents and fire circles. He wanted to know what he could do about this.  Gary Helfrich advised that much of the time these are public/private property concerns and boil down to trespass issues.  In the case of St. Dorothy’s properties, St. Dorothy’s would have to pursue legal remedies. The District does not have the ability or authority to abate.
Kevin Cogliandro advised that he wishes to be considered for the upcoming director opening.
Sierra Cantor of Gold Ridge Resource Conservation District spoke regarding local issues.  Director Helfrich advised that the agenda includes an item for this.

VI.     CONSENT ITEMS

A.    Approval of Minutes

1.     April 17, 2018 minutes

       A motion was made by Cathie Anderson, and seconded by Valery Larson to approve the April 17, 2018 minutes as recorded.

       Directors Helfrich, Larson, Anderson, Tominia, and Watson voted yes.

       Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

       The motion was approved.

B.    Payment of Claims
A motion was made by Anthony Tominia, and seconded by Cathie Anderson to approve the May warrant request 2017/2018-011 as follows:

2017-2018-011

RP-May 2018

13,212.31

$66,283.36*

Water-May2018

15,412.05

*Includes tax transfer checks

Wells Fargo Bank Checks 1750-1763, Bank of the West checks 617 and 618 in payment
of expenses and water receipt transfers, and US Bank check 1074 transferring rental fees to the operating account.

Directors Helfrich, Larson, Anderson, Tominia, and Watson voted yes.

Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

C.    Journal Entry Approval
The Board reviewed JV2018-061 reflecting transfer of tax and direct charge proceeds from the Sonoma County Tax Collector to Wells Fargo Bank.
A motion was made by Cathie Anderson, and seconded by Anthony Tominia to approve JV2018-061 reflecting Sonoma County’s transfer of tax and direct charge proceeds.
Directors Helfrich, Larson, Anderson, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved.

D.    Administrative and Financial ReporT
Ms. Doran-Girard advised that the 2018-2019 Preliminary Budget will be adopted (in accordance with state law) and any planned programs need to be included. Additionally, she informed the Board that the paperwork for the Habitat Grant will be processed in the coming month and that various items of correspondence, including Camp Meeker Volunteer FD raffle tickets had been received.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
A.  Robert Sherrod reported that the water system is operating well and advised that Russian River had worked with Brelje regarding the Scada telemetry equipment and CIP issues.

VIII.   ACTION ITEMS

A.  INTRODUCTION: DAVID WOOD, GOLD RIDGE RESOURCE CONSERVATION

       DESCRIPTION:  Mr. Wood introduced himself and informed the Board that he has been hired by the Gold Ridge Resource Conservation District as the Lower Russian River Ombudsman and is attending the meeting to introduce himself to the District. He stated his office hours in various locations and will provide septic assistance with respect to new Regional Water Board standards. Considerable discussion ensued.

       PROPOSED ACTION:  No action necessary.

B.   WATER WAIVER: ACCOUNT 133, 97 RAILROAD, (APN 075-143-005)

       HORACE R. AND CYNTHIA S. WHITE

       DESCRIPTION:  Mr. White is requesting mitigation based on average bills of large water debt of $685.60 as a pipe was severed in the rain at night.  Meter placement is too close to vehicles passing by.  He is also requesting movement of meters at 98 Railroad and 15740 Morelli that has had the same issue with respect to pipe breakage due to vehicles driving over the meter.

       ACTION: A motion was made by Anthony Tominia, and seconded by Cathie Anderson to approve a water waiver for 97 Railroad based of average usage less cost of energy. The moving of meters at 98 Railroad and 15740 Morelli has been tabled until June.

Directors Helfrich, Larson, Anderson, Tominia, and Watson voted yes.

Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

C.   WATER WAIVER: ACCOUNT 367, 5600 BOHEMIAN HIGHWAY, (APN 075-050-006), JAMES SCHWEIZER

       DESCRIPTION:  The property owner was requesting a waiver on behalf of his tenant as RRU staff   discovered at burst pipe upon meter reading.  Meter box had to be dug out of the asphalt and replaced as it was also damaged by multiple fire engines parking/turning around in driveway in            response to a vehicle accident on Alder Creek. The property owner did not appear at the meeting.

       ACTION: The Board tabled a water waiver for account 367, 5600 Bohemian Highway.

D.   SUSPENSION OF WATER CONNECTION: Account 295, 34 McClure, (APN 075-242-007), THE RASSO TRUST

       DESCRIPTION:  The water service on account 295 has been locked off since January 26, 2016 and currently $2,319.82 is owed.  The District recorded a lien against the property on August 18, 2016 in the amount of $ 375.83 (ongoing). If the Board approves the Notice of Suspension a 30-day period for the Rasso Trust to satisfy their water obligation will commence. If unpaid the property will be removed from the customer list and tax rolls and will be required to apply and pay for a new service under provisions of Section 2.1 of Ordinance 7.

       ACTION: A motion was made by Anthony Tominia, and seconded by Cathie Anderson to move forward issuing a Notice of Suspension to the Rasso Trust, Account 295, 34 McClure (APN 075-242-007).

Directors Helfrich, Larson, Anderson, Tominia, and Watson voted yes.

Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

E.    UPDATE: COMMUNITY CONCERNS:  FIRE ACCESS AND WATER TANK SIGNAGE

DESCRIPTION: The Board discussed the concerns of residents of the fire/evacuation with respect to the “illegal camping” and evacuation signage.  Seth Murchison informed the Board that he has been talking with St. Dorothy’s.  Gary Helfrich advised, as earlier in the meeting, that despite community concerns, the camping on St. Dorothy’s is a private property issue and the District is powerless in this respect.  Director Larson suggested working more closely with St. Dorothy’s perhaps meeting with St. Dorothy’s staff/Board.

       Director Tominia requested that this item remain on the Board agenda for further discussion.

ACTION:  No action was taken.

F.    CAMP MEEKER SIGN

DESCRIPTION: The Board discussed the progress of the Camp Meeker sign and proposed repair     tentatively scheduled for May 19 and 20.  Areas to address include road closure, equipment needs, volunteer labor and miscellaneous concerns.

ACTION:  No action was taken.

X.        DIRECTORS’ REPORTS

DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

 

Director Anderson stated that she is concerned about the garbage on the bridge, which is a public road and needs to be cleared.

Director Tominia advised that the blackberries along the creek have been removed and the parking re-striping is complete.

XI.    ADJOURNMENT

As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Valery Larson that the May 2018 meeting of the Camp Meeker Board of Directors is adjourned.

Directors Helfrich, Larson, Anderson, Tominia, and Watson voted yes.

Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

            The meeting adjourned at 8:31 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2018-05-15finalminscdg2.doc

 

 

Posted in Minutes | Comments Off on Minutes, May 15, 2018

Agenda, May 15, 2018

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, May 15, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.   CALL TO ORDER

II.  ROLL CALL

III.  APPROVAL OF AGENDA

IV.  STATEMENTS OF ABSTENTION

V.  PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)
A.  Approval of Minutes
1.  April 17, 2018 minutes
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS

A.  INTRODUCTION:DAVID WOOD, GOLD RIDGE RESOURCE CONSERVATION
DESCRIPTION:  Mr. Wood has been hired by the Gold Ridge Resource Conservation District as the Lower Russian River Ombudsman and will be attending the meeting to introduce himself to the District.
PROPOSED ACTION:  No action necessary.

B.  WATER WAIVER: ACCOUNT 133, 97 RAILROAD, (APN 075-143-005)
HORACE R. AND CYNTHIA S. WHITE  (Horace White, 10 minutes)
DESCRIPTION:  The water customer is requesting mitigation based on average bills of large water debt of $685.60 as a pipe was severed in the rain at night.  Meter placement is too close to vehicles passing by.  He is also requesting movement of meters at 98 Railroad and 15740 Morelli that has had the same issue with respect to pipe breakage due to vehicles driving over the meter.
PROPOSED ACTION:  The Board may/may not approve a water waiver for 97 Railroad and moving of meters at 98 Railroad and 15740 Morelli.

C.  WATER WAIVER: ACCOUNT 367, 5600 BOHEMIAN HIGHWAY,
(APN 075-050-006), JAMES SCHWEIZER (James Schweizer, 10 minutes)
DESCRIPTION:  The property owner is requesting a waiver on behalf of his tenant as RRU staff discovered at burst pipe upon meter reading.  Meter box had to be dug out of the asphalt and replaced as it was also damaged by multiple fire engines parking/turning around in driveway in response to a vehicle accident on Alder Creek.
PROPOSED ACTION:  The Board may/may not approve a water waiver for account 367, 5600 Bohemian Highway.

D.  SUSPENSION OF WATER CONNECTION: Account 295, 34 McClure, (APN 075-242-007), THE RASSO TRUST (Staff, 5 minutes)
DESCRIPTION:  The water service on account 295 has been locked off since January 26, 2016 and currently $2,319.82 is owed.  The District recorded a lien against the property on August 18, 2016 in the amount of $ 375.83 (ongoing). If the Board approves the Notice of            Suspension a 30-day period for the Rasso Trust to satisfy their water obligation will commence.     If unpaid the property will be removed from the customer list and tax rolls and will be required to apply and pay for a new service under provisions of Section 2.1 of Ordinance 7.
PROPOSED ACTION:  The Board may/may not approve issuing a Notice of Suspension to the Rasso Trust, Account 295, 34 McClure (APN 075-242-007).

E.  UPDATE: COMMUNITY CONCERNS:FIRE ACCESS AND WATER TANK SIGNAGE
(Gary Helfrich, 10 minutes)
DESCRIPTION: The Board discussed, at its April meeting, the concerns of residents of the fire/evacuation and health hazard concerns with respect to RVs blocking the streets of Camp Meeker and adjacent to one of the water tanks. The Board will further discuss the issue and provide what information it can to the community.
PROPOSED ACTION:  The Board may/may not decide to install signage at the water tanks.

F.  CAMP MEEKER SIGN (Gary Helfrich/Anthony Tominia, 5 minutes)
DESCRIPTION: The Board will discuss the progress of the Camp Meeker sign and proposed repair tentatively scheduled for May 19 and 20.  Areas to address include road closure, equipment needs, volunteer labor and miscellaneous concerns.
PROPOSED ACTION:  The Board may/may not approve further action in regard to the sign.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

X.   ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, May 15, 2018