Agenda, November 13, 2018

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, November 13, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.   CALL TO ORDER

II.  ROLL CALL

III.  APPROVAL OF AGENDA

IV.  STATEMENTS OF ABSTENTION

V.  PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)
A.  Approval of Minutes
1.  June 19, 2018 Minutes
2.  October 16, 2018 Minutes
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS

A.  WATER WAIVER: ACCOUNT 355, 5640 BOHEMIAN HIGHWAY, (APN 075-050-014),  SARA WESTON (By Letter, 5 minutes)
DESCRIPTION: Sara Weston, property owner resides in Redwood City and is unable to attend.  She has asked for the water waiver by mail.
PROPOSED ACTION:  The Board may/may not approve a water waiver for account 355, 5640 Bohemian Highway.

B.  RESOLUTION 2018-015:INTERIM BOARD SECRETARY TREASURER, LYNN WATSON  (Gary Helfrich, Board President)
DESCRIPTION:  Director Anthony Tominia’s work responsibilities will impact his ability to attend meetings over the coming period of time.  In order to insure that the District has sufficient check signers and a designated fiscal officer to address issues during this brief period, Director Watson will assume the Secretary/Treasurer and Fiscal Officer responsibilities and will serve without bond.
PROPOSED ACTION:  (1) The Board may/may not adopt Resolution 2018-015: Interim Board Secretary/Treasurer and Fiscal Officer, and (2) the Board may/may not excuse Director Tominia’s absence from upcoming meetings

C.  RETURNED CHECK FEE: WATER SYSTEM AND ANDERSON HALL (Staff, 5 minutes)
DESCRIPTION: In September 2015, the Board established the returned check charge for water and rental clients as $35.00.  At the same time, then District Counsel determined there is no Prop 218 impact for these charges.  Banks now charge the District $35.00 for returned items as opposed to the $15.00 charged in 2015.  In addition to the bank charges, there are costs associated with staff collection and follow up with returned item issuers.  Staff recommends an increase to $50.00 for returned items for both water customers and other District clients and a review of the bank charges annually.
PROPOSED ACTION:  The Board may/may not approve an increase of its returned item charge to  $50.00 per item and an annual review.

D.  UPDATE:ANDERSON HALL FUTURE RENTAL RATES, MANAGEMENT AND MAINTENANCE  (Valery Larson and John McDaniel, 10 minutes)
DESCRIPTION:  The Board will discuss progress of maintenance items, interim management of Anderson Hall rentals and related issues.
PROPOSED ACTION:  The Board may/may not take further action regarding Anderson Hall rates,   maintenance needs, management and related issues.

E.  COMCAST CONTRACT FOR WIRELESS ACCESS, ANDERSON HALL
DESCRIPTION:  Prospective clients for Anderson Hall have consistently inquired as to the availability of Wi-Fi access for events, workshops and meetings.  Comcast has advised that, at present, it will cover construction costs, install within the next 30-90 days and provide service at a cost of $76.85 per month.  Estimated monthly costs for wireless services were provided in the 2018-2019 Final Budget.
PROPOSED ACTION:  The Board may/may not authorize the Board President to sign a contract with Comcast for installation and wireless services at Anderson Hall.

F.  UPDATE:PROPOSED SHOWINGS “WILDER THAN WILD” DOCUMENTARY AND RELATED CONCERNS  (Lynn Watson and Valery Larson, 5 minutes)
DESCRIPTION:  The Board will review outcome of initial showing of the “Wilder Than Wild” documentary film on November 3 and plans for November 17.
PROPOSED ACTION:  The Board may/may not take further action.

G.  POSTMISTRESS CAMP MEEKER (Lynn Watson, 10 minutes)
DESCRIPTION:  The USPS postmistress position in Camp Meeker is a temporary position and it seems that the individual currently filling that role (a Camp Meeker resident) may be transferred out of the area.  Director Watson feels that as the Board has expressed concerns in previous actions on the part of the USPS affecting the District and its customers, the Board may wish to consider a letter to the USPS asking that the Camp Meeker post office staff be established as a permanent position.
PROPOSED ACTION:  The Board may/may not consider requesting that the Camp Meeker post office staff position be made permanent.

H.  REPORT OF THE WATER SUB-COMMITTEE (Gary Helfrich, 5 minutes)
DESCRIPTION:  The Water Sub-committee will report on its recent discussions with Occidental Community Service District water representatives and issues related to the water system.
PROPOSED ACTION:  The Board may/may not take further action in this regard.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, November 13, 2018

Minutes, October 16, 2018

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, October 16, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.   CALL TO ORDER
The meeting was called to order at 7:00 p.m. by President Helfrich.

II.  ROLL CALL
Directors Helfrich, McDaniel, Larson, and Watson were present.  Director Tominia was absent.

III.   APPROVAL OF AGENDA
The Board added an item to approve the CMVFD request for water customer labels for use for fundraising event. Valery Larson moved to approve the agenda as corrected that was seconded Lynn Watson.
Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

IV.   STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.
Richard Seaman asked for a discussion of the property at 14A/B (Accounts 322/323) Hampton Road as the Fire Department has an interest in the property.  A large water bill was left in the name of Dorothy Evert.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.   June 19, 2018 Minutes
The Board tabled approval of the June 19, 2018 minutes.
2.  August 21, 2018 Minutes
A motion was made by Valery Larson and seconded by John McDaniel to approve
the minutes of August 21, 2018.
Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.
3.  September 6, 2018 Special Meeting
The Board was informed that Director Larson’s first name is incorrectly spelled in         the September 6, 2018 minutes.  After correction, a motion was made by Lynn Watson and seconded by Valery Larson to approve the minutes of September 6, 2018 as corrected.
Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.
4.  September 18, 2018 Minutes
A motion was made by Lynn Watson and seconded by John McDaniel to approve the minutes of September 18, 2018.

Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

B.  Payment of Claims
After discussion, a motion was made by Valery Larson and seconded by John McDaniel to approve the October warrant request 2018-2019-004 as follows:

2018-2019-004 RP-October 2018 4,753.92
$22,958.26 Water-October 2018 18,204.34

Wells Fargo Bank Checks 1823-1833, Bank of the West checks 627 and 628 in payment of expenses and water receipt transfers, and US Bank checks 1082-1084 for refunds of client deposits.
Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

C.  Journal Entry Approval
There were no journal entries beyond the recording of monthly bank charges, bank interest and water revenues.

D.  Administrative and Financial Report
Ms. Doran-Girard reported regarding that EDD reports had been electronically submitted, CSDA access to AB1234 review, upgrade of District cell phone and receipt of SQUARE equipment and setup that is in process.  She also advised that effective January 2019 there will be new Brown Act requirements for websites and reviewed various pieces of correspondence.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
A.  Robert Sherod of Russian River Utility advised that 12, 14A and 14B are part of a trust handled by an attorney. The CMVFD, Humane Society and Canine Companions may want to sell the properties; however, there are still outstanding amounts due from customers.

Catherine Anderson inquired regarding account 355’s outstanding balance.

VIII.   ACTION ITEMS

CAMP MEEKER VOLUNTEER FIRE DEPARTMENT REQUEST
DESCRIPTION:  In order to protect the privacy of its customers, the Board adopted a policy in December 2017 that release of customers’ addresses or any other customer information must be approved by the Board.  Jim Stephens of the Camp Meeker Volunteer Fire Department has requested customer address labels for the purpose of promoting the CMVFD fundraiser on November 10, 2018.

A motion was made by Valery Larson, and seconded by John McDaniel to release address labels to the CMVFD for the purpose of promoting the CMVFD fundraiser.

Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.

Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

The motion was approved.

A.  PRESENTATION: PROPOSED DEFENSIBLE SPACE PROJECT
DESCRIPTION:  Mr. Seaman read the text of his proposed lengthy Defensible Space Project information to the Board.  President Helfrich polled individual Board members for their comments. Considerable discussion ensued.
ACTION: The Board took no action.

B.  UPDATE: BRELJE AND RACE SCOPE OF ENGINEERING SERVICES AND COST ESTIMATE 5 YEAR CAPITAL IMPROVEMENT PLAN
DESCRIPTION: The Board and Dave Coleman of Brelje and Race reviewed a draft of the Capital Improvement Plan and discussed the draft report with respect to going forward with a water rate survey.  Jamie Dunton of Russian River Utility pointed out that the water system will present its own priorities in terms of replacement and repair; and, additionally reminded the Board that OCSD would be in the replacement process as well.
ACTION:  After discussion, a motion was made by Gary Helfrich, and seconded by John McDaniel to accept the Camp Meeker Water System five year Capital Improvement Plan and directed Brelje and Race to proceed to finalize and distribute the report.

Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

C.  ANDERSON HALL FUTURE RENTAL RATES, MANAGEMENT AND MAINTENANCE

DESCRIPTION:  John McDaniel presented the proposed rental and deposit increases for 2019 (copy attached) to the Board advising that a competitive analysis of non-commercial, non-religious, tax supported properties has been conducted and Anderson Hall fees were by far the lowest. Much of Anderson Hall’s usage is by non-residents and an increase in use, maintenance needs and interim management costs of Anderson Hall marketing rentals dictate an increase in rates.

ACTION: A motion was made by Valery Larson, and seconded by John McDaniel to approve the 2019 rental rate and deposit increases for Anderson Hall.

Directors Helfrich, McDaniel, Larson and Watson, voted yes. Director Tominia was absent.

Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

The motion was approved.

D. UPDATE:PROPOSED SHOWINGS “WILDER THAN WILD” DOCUMENTARY AND RELATED CONCERNS
DESCRIPTION:  Directors Larson and Watson advised that the proposed dates for the “Wilder Than Wild” documentary film showings are November 3 and November 17.  Both showings will run from 4-6 p.m. and related educational materials will be available.

ACTION: The Board took no action.

E.  REPORT OF THE WATER SUB-COMMITTEE
DESCRIPTION:  The Water Sub-committee will report on its recent discussions with Occidental        Community Service District water representatives and issues related to the water system.
ACTION: The report was tabled.

IX.  DIRECTORS’ REPORTS

DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

There were no Directors reports.

X.  PRESENTATION:President Helfrich presented the District’s appreciation to Catherine Anderson for her years of service to the Camp Meeker community and the District advising that an appropriate bench and plaque will be installed in the play area sometime in the spring.

XI.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Valery Larson, and seconded by John McDaniel that the October 2018 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Helfrich, McDaniel, Larson, and Watson voted yes.  Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

The meeting adjourned at 8:50 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

 

2018-10-16finalminscdg1.doc

 

 

 

Posted in Minutes | Comments Off on Minutes, October 16, 2018

Agenda, October 16, 2018

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, October 16, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.     CALL TO ORDER

II.   ROLL CALL

III.  APPROVAL OF AGENDA

IV.  STATEMENTS OF ABSTENTION

V.   PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)
A.  Approval of Minutes
1.  June 19, 2018 Minutes
2.  August 21, 2018 Minutes
3.  September 6, 2018 Special Meeting
4.  September 18, 2018 Minutes
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS
A.  PRESENTATION: PROPOSED DEFENSIBLE SPACE PETITION,
(Richard Seaman, 10 minutes)
DESCRIPTION:  Mr. Seaman will present his proposed Defensible Space Petition information to the Board.
PROPOSED ACTION:  The Board will review and discuss.

B.  UPDATE: BRELJE AND RACE SCOPE OF ENGINEERING SERVICES AND COST ESTIMATE 5 YEAR CAPITAL IMPROVEMENT PLAN
(David Coleman (Brelje and Race), and Gary Helfrich, 10 minutes)
DESCRIPTION: The Board will review a draft of the Capital Improvement Plan developed by Brelje and Race and will discuss the draft report with respect changes and to going forward with a water rate survey.
PROPOSED ACTION:  The Board may/may not approve finalization of the CIP (Capital Improvement Plan).

C.  ANDERSON HALL FUTURE RENTAL RATES, MANAGEMENT AND MAINTENANCE
(Valery Larson and John McDaniel, 10 minutes)
DESCRIPTION:  The Board will discuss rental rate increases, maintenance needs and interim management of Anderson Hall rentals.

PROPOSED ACTION:  The Board may/may not take further action regarding Anderson Hall rental rates, maintenance needs and management.

D.  UPDATE:PROPOSED SHOWINGS “WILDER THAN WILD” DOCUMENTARY AND RELATED CONCERNS  (Lynn Watson and Valery Larson, 10 minutes)
DESCRIPTION:  The Board has acquired the “Wilder Than Wild” documentary film and is     proposing two showings for the community and distribution of related educational materials.
Directors Larson and Watson will present dates and times for community showings.

PROPOSED ACTION:  The Board may/may not take further action.

E.  REPORT OF THE WATER SUB-COMMITTEE (Gary Helfrich, 5 minutes)
DESCRIPTION:  The Water Sub-committee will report on its recent discussions with Occidental Community Service District water representatives and issues related to the water system.
PROPOSED ACTION:  The Board may/may not take further action in this regard.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

X.  PRESENTATION:President Helfrich will present the District’s appreciation to Catherine Anderson for her years of service to the Camp Meeker community and the District.

XI.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, October 16, 2018

Minutes, September 18, 2018

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, September 18, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.    CALL TO ORDER
The meeting was called to order at 7:02 p.m. by President Helfrich.

II.   ROLL CALL
Directors Helfrich, McDaniel, Tominia and Watson were present.  Director Larson was absent.

III.  APPROVAL OF AGENDA
A motion was made by Lynn Watson, and seconded Anthony Tominia to approve the agenda as posted.
Directors Helfrich, McDaniel, Tominia and Watson, voted yes. Director Larson was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.   PUBLIC COMMENT
Richard Seaman once again reviewed his proposed program relative to defensible space and requested time on the October agenda for a presentation of his petition.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  June 19, 2018 Minutes
The minutes of June 19, 2018 were tabled.
2.  August 21, 2018 Minutes
The minutes of August 21, 2018 were tabled.
3.  September 6, 2018 Special Meeting
The minutes of September 6, 2018 were tabled.

B.  Payment of Claims
A motion was made by John McDaniel, and seconded by Lynn Watson to approve the
September warrant request 2018/2019-003 as follows:

2018-2019-003 RP-September 2018 6,101.25
$20,978.29 Water-September 2018 14,877.04

Wells Fargo Bank Checks 1668, 1807-1820, Bank of the West checks 625 and 626 in payment of expenses and water receipt transfers, Wells Fargo Investment Account check 1014 to USDA in the amount of $64,874.58 (Loan Payment) and US Bank checks 1080 and 1081 for refunds of client deposits.  Wells Fargo operating account checks 1821 and 1822 were voided due to printer error.

Directors Helfrich, Anderson, McDaniel, Tominia and Watson voted yes. Director Larson was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved

C.  Journal Entry Approval
There were no journal entries beyond the recording of monthly bank charges, bank interest and water revenues.

D.  Administrative and Financial Report
Ms. Doran-Girard related progress of the PayPal issue, filing and transmittal of Mr. McDaniel’s oath and Ms. Anderson’s resignation documents to the County.  She further informed the Board of the required notice of posting the TUPC with the State, of a LAFCO opening, and various items of correspondence including a legal opinion relative to Fire issues from District Counsel Hirsch.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
A.  Robert Sherrod of Russian River Utility reported that the system is operating well and that the fish releases have been ongoing and increased oxygen has been disclosed in the sampling. Discussion ensued regarding a possible leak for a customer #39 and a possible tour of the water system for Director McDaniel.

VIII.   ACTION ITEMS

A.  WATER SYSTEM CREDIT CARD PAYMENTS
DESCRIPTION:  District staff and Robert Sherrod of Russian River Utility staff reviewed the request the Board consider initiating a program for acceptance of credit cards from water customers.  Customers have requested the District make this option available.
ACTION: The Board has instructed this item be continued as a specific item on the October agenda.

B.  RESOLUTION 2018-013:APPROVAL OF FINAL BUDGET FOR FISCAL YEAR
ENDING 6/30/2019
DESCRIPTION: The Board reviewed the final budget for fiscal year 7/1/2018 through 6/30/2019 and the previously approved Prop 4 limitation as required by law.
ACTION:  A motion was made by Anthony Tominia, and seconded by John McDaniel to adopt Resolution 2018-013 and a Final Budget for the fiscal year ending June 30, 2019 as required by law.

Directors Helfrich, Anderson, McDaniel, Tominia and Watson voted yes. Director Larson was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved

C.  RESOLUTION 2018-014:ESTABLISHING SIGNERS FOR US BANK CHECKING ACCOUNT
DESCRIPTION:  The District currently holds an account at US Bank for the purpose of handling deposit payments, deferred rental fees and PayPal transaction.  Currently, the only signer on that account is Cathie Anderson who is no longer a member of the Board. Resolution 2018-014 establishes existing officers as signers for that account.
ACTION:  A motion was made by Anthony Tominia, and seconded Lynn Watson to approve Resolution 2018-014: Establishing Signers For the US Bank Checking Account.
Directors Helfrich, McDaniel, Tominia and Watson, voted yes. Director Larson was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

D.  WATER SYSTEM: UPDATE 2018 NOE AND TEMPORARY URGENCY CHANGE       PETITION
DESCRIPTION: As the District’s petition to permanentlychange its water right to facilitate future water releases into Dutch Bill Creek for the benefit of Coho salmon and steelhead has not yet been completed with the State Water Board, it was necessary to file a TUCP (Temporary Urgency Change Petition) with the State to keep this proposed activity compliant with State water law as well as a Notice of Exemption.  Director Helfrich advised that the releases are in progress and the NOE filed and approved by the State.
ACTION: No action was taken.

E.  PROPOSED SHOWINGS “WILDER THAN WILD” DOCUMENTARY AND RELATED CONCERNS
DESCRIPTION:  The Board has acquired the “Wilder Than Wild” documentary film and Directors Larson and Watson are proposing two showings for the community and distribution of related educational materials as a community service.  Discussion ensued regarding available dates and arrangements. Richard Seaman requested time to make his presentation at the showings.
ACTION: Directors Larson and Watson will continue planning for the community showings.  No action was taken.

F.  ANDERSON HALL FUTURE RENTAL MANAGEMENT AND MAINTENANCE
DESCRIPTION:  Director McDaniel reviewed the maintenance needs for Anderson Hall and advising that some items can be addressed earlier than others due to availability of funds.
ACTION: A motion was made by Gary Helfrich, and seconded by Anthony Tominia to issue a District Visa card to John McDaniel with a credit limit of $2,500.00.
Directors Helfrich, Anderson, McDaniel, Tominia and Watson voted yes. Director Larson was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

The motion was approved

G.  DISTRICT OFFICE MAINTENANCE CONCERNS
DESCRIPTION:  Director Watson advised that the District office has similar maintenance needs relative to the Anderson Hall that should be addressed.  Discussion ensued.
ACTION: It was agreed that the District office maintenance issues would be incorporated into the Anderson Hall maintenance plan for all District facilities.

H.  REPORT OF THE WATER SUB-COMMITTEE
DESCRIPTION:  Director Helfrich advised that there would be an in-depth report at the October meeting of the Water Sub-committee of discussions with Occidental Community Service District water representatives and issues related to the water system.

ACTION: No action was taken.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

 Director Tominia reported that his professional responsibilities will require that he take a step back for some months, as he will be traveling frequently.
Director Helfrich related information regarding permitting of new construction in Camp Meeker.

X.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by John McDaniel, and seconded by Anthony Tominia that the September 2018 meeting of the Camp Meeker Board of Directors is adjourned.

Directors Helfrich, McDaniel, Tominia, and Watson voted yes.  Director Larson was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

The motion was approved.

The meeting adjourned at 8:45 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2018-09-18finalminscdg1.doc

 

 

Posted in Minutes | Comments Off on Minutes, September 18, 2018

Agenda, September 18, 2018

Agenda of the Regular Meeting

Of the

Board of Directors of the

Camp Meeker Recreation and Park District

Tuesday, September 18, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)

CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.       CALL TO ORDER

II.      ROLL CALL

III.     APPROVAL OF AGENDA

IV.     STATEMENTS OF ABSTENTION

V.      PUBLIC COMMENT

The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.     CONSENT ITEMS (10 minutes)

A.    Approval of Minutes
1.     June 19, 2018 Minutes
2.     August 21, 2018 Minutes
3.    September 6, 2018 Special Meeting

B.   Payment of Claims

C.   Journal Entry Approval

D.   Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS

A.  WATER SYSTEM CREDIT CARD PAYMENTS (Staff, 5 minutes)

       DESCRIPTION:  Russian River Utility staff requested that the Board consider initiating a program for acceptance of credit cards from water customers.  They are experiencing a considerable number of requests to do so.

       PROPOSED ACTION:  The Board may/may not take further action regarding this issue.

B.   RESOLUTION 2018-013:  APPROVAL OF FINAL BUDGET FOR FISCAL YEAR

       ENDING 6/30/2019 (Staff, 15 minutes)

DESCRIPTION: The Board will review and approve the final budget for fiscal year 7/1/2018 through 6/30/2019 and affirm the previously approved Prop 4 limitation as required by law.

PROPOSED ACTION:  Adopt Resolution 2018-013 and a Final Budget for the fiscal
year ending June 30, 2019 as required by law.

C.   RESOLUTION 2018-014:  ESTABLISHING SIGNERS FOR US BANK CHECKING ACCOUNT (Staff, 5 minutes)

       DESCRIPTION:  The District currently holds an account at US Bank for the purpose of handling deposit payments, deferred rental fees and PayPal transaction.  Currently, the only signer on that account is Cathie Anderson who no longer a member of the Board. Resolution 2018-014    establishes existing officers as signers for that account.

       PROPOSED ACTION:  The Board may/may not approve Resolution 2018-014: Establishing US       Bank Signers.

D.  WATER SYSTEM: UPDATE 2018 NOE AND TEMPORARY URGENCY CHANGE PETITION (Gary Helfrich, 5 minutes)

DESCRIPTION: As the District’s petition to permanentlychange its water right to facilitate future water releases into Dutch Bill Creek for the benefit of Coho salmon and steelhead has yet to be completed with the State Water Board, it will be necessary to file a TUCP (Temporary Urgency Change Petition) with the State to keep this proposed activity compliant with State water law.  Flows appear to be lowering to the point where it would be good to enhance them this year.

PROPOSED ACTION:  No action anticipated.

E.    PROPOSED SHOWINGS “WILDER THAN WILD” DOCUMENTARY AND RELATED CONCERNS  (Lynn Watson and Valery Larson, 10 minutes)

       DESCRIPTION:  The Board has acquired the “Wilder Than Wild” documentary film and is     proposing two showings for the community and distribution of related educational materials.

       PROPOSED ACTION:  The Board may/may not take further action in this regard.

F.    ANDERSON HALL FUTURE RENTAL MANAGEMENT AND MAINTENANCE

       (Valery Larson and John McDaniel, 10 minutes)

       DESCRIPTION:  The Board will discuss maintenance needs and interim management of Anderson      Hall rentals as a result of Director Anderson retirement.

       PROPOSED ACTION:  The Board may/may not take further action regarding Anderson Hall maintenance needs and management.

G.   DISTRICT OFFICE MAINTENANCE CONCERNS (Lynn Watson, 5 minutes)

       DESCRIPTION:  Director Watson will review maintenance needs relative to the District office.

       PROPOSED ACTION:  The Board may/may not take further action regarding District office maintenance.

H.   REPORT OF THE WATER SUB-COMMITTEE (Gary Helfrich, 5 minutes)

       DESCRIPTION:  The Water Sub-committee will report on its recent discussions with Occidental        Community Service District water representatives and issues related to the water system.

       PROPOSED ACTION:  The Board may/may not take further action in this regard.

IX.       DIRECTORS’ REPORTS

DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

X.      ADJOURNMENT


HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

 

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, September 18, 2018

Minutes, September 6, 2018

Minutes of the Special Meeting
of the
Board of Directors
of the
Camp Meeker Recreation and Park District
Tuesday, September 6, 2018, 7P.M.

 

I.   CALL TO ORDER
The meeting was called to order at 7:05 p.m. by President Helfrich.

II.  ROLL CALL
Directors Helfrich, Larson, and Watson were present. Directors Tominia and McDaniel were absent.

III.  APPROVAL OF AGENDA
A motion was made by Valerie Larson and seconded by LynnWatson to approve the agenda.

IV. STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
Michael Johnson asked about the possibility of a Cell Tower in CampMeeker.

VI.  ACTION ITEMS

A.  APPROVAL OF CEQA NOTICE OF EXEMPTION TEMPORARY URGENCY CHANGE PETITION
DESCRIPTION:  The Board approved filing a Temporary Urgency Petition with the State Water Board at the August meeting to authorize release of water to enhance habitat for the Coho Salmon and Steelhead.  The State Water Board has advised that a CEQA Notice of Exemption (NOE) is required to move approval of the water release process forward at the state level.  Discussion ensued.  Matthew Clifford of Trout Unlimited stated that the project complies with the categorical exemptions, including small habitat restoration.  He also mentioned that the Camp Meeker Board had previously approved a total release of 90 acre feet of water to Dutch Bill Creek.  For the current project, the Board would be approving up to 46.6 acre feet of water.

ACTION:  A motion was made by Valerie Larson and seconded by Lynn Watson to authorize President Helfrich to file a Notice of Exemption Temporary Urgency Change Petition.
Directors Helfrich, Larson, and Watson voted yes. Directors Tominia and McDaniel were absent.
Ayes: 3  Noes: 0  Absent: 2  The motion was approved.

VII.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Lynn Watson and seconded by Valerie Larson that the September 6, 2018 Special Meeting of the Camp Meeker Board of Directors is adjourned.

Directors Helfrich, Larson, and Watson voted yes.  Directors Tominia and McDaniel were absent.
Ayes:3     Noes:O     Absent:  2

The meeting adjourned at 7:25 p.m.
Respectfully submitted,

LynnWatson

Posted in Minutes | Comments Off on Minutes, September 6, 2018

Minutes, August 21, 2018

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, August 21, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.   CALL TO ORDER
The meeting was called to order at 7:00 p.m. by President Helfrich.

II.  ROLL CALL
Directors Helfrich, Anderson, Larson and Watson were present. Director Tominia was absent.

III.  APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded Valery Larson to approve the agenda as posted.
Directors Helfrich, Anderson, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention

V.  PUBLIC COMMENT
Richard Seaman of the Camp Meeker Volunteer Fire Department announced that he is working on a long-term defensible space program for Camp Meeker.  It will be a separate entity from the CMVFD with appropriate liability insurance.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  June 19, 2018 minutes
The June 19, 2018 minutes approval was tabled until the September 18 meeting.
2.  July 17, 2018 minutes
A motion was made by Lynn Watson, and seconded by Valery Larson to approve the
July 17, 2018 minutes as recorded.
Directors Helfrich, Anderson, Larson and Watson voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

B.  Payment of Claims
A motion was made by Lynn Watson, and seconded by Cathie Anderson to approve the
August warrant request 2018/2019-002 as follows:

2018-2019-002 RP-August 2018 3,594.53
$23,608.90 Water-August 2018 13,670.62

Wells Fargo Bank Checks 1794-1806, Bank of the West checks 623 and 624 in payment of expenses and water receipt transfers, and US Bank check 1079 refund of client deposit.
Directors Helfrich, Anderson, Larson, and Watson voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved

C.  Journal Entry Approval
1.  JV2018-079: Year End Tax & Direct Charge Proceeds
A motion was made by Lynn Watson, and seconded by Valery Larson to approve
JV2017-079 recording year-end 6/30/18 tax and Direct Charge proceeds.
Directors Helfrich, Anderson, Larson, and Watson voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved

D.  Administrative and Financial Report
Ms. Doran Girard advised that the 2018-2019 Final Budget must be approved by September 30. Additionally she reviewed the Special District Risk Management incentive program for reduction of insurance premiums, new State requirements for posting of Government Compensation and State Controller reports to District websites, and informed the Board that the most recent State Compensation audit is completed.  Various items of correspondence were reviewed.  Staff is to provide SDRMA incentive information to the Board members.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
A.  Robert Sherod of Russian River Utility reported regarding water system operations. All valves on Bohemian Highway have been maintained to appropriate status by road repair contractor. Director Anderson asked about excessive usage for account number 8 and account number 145.

VIII.    PUBLIC HEARING: TAKE AND REVIEW PUBLIC COMMENT 2017-2018 ANNUAL DIRECT     CHARGE BILLING VIA PROPERTY TAXES

A.  OPEN PUBLIC HEARING
President Helfrich opened the hearing at 7:17 p.m.
It was explained that the annual Direct Charge proceeds are used to pay off the debt for the building of the water system.
Annually, the District has to provide the County of Sonoma with a report on water charges, including delinquencies.  This has to be done after public hearing gives those interested a chance to speak to the report. The Board will take and review public comment on Proposed Resolution No. 2018-011, which proposes to approve the 2018-2019 annual Direct Charge billing via property taxes. Proposed Resolution No. 2018-011 is entitled:

“A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CAMP MEEKER RECREATION AND PARK DISTRICT OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2018-2019.”

B.  CLOSE PUBLIC HEARING.
President Helfrich closed the hearing at 7:18 p.m.

IX.  ACTION ITEMS

A.  ADOPTION OF RESOLUTION 2018-011: OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2018-2019.
DESCRIPTION:  Following the taking of Public Comment, as set forth above, the Board will reviewed for adoption Proposed Resolution No. 2018-011 that Resolution proposes to over-rule protests and confirm the report on water charges and delinquent water charges for the year 2018-2019.  Ms. Doran-Girard advised the addition of two parcels owned by the District that have water connections and produce revenue.
ACTION:  A motion was made by Valery Larson, and seconded by Cathie Anderson to adopt Resolution 2018-011; Overruling Protests and Confirming the Report on Water Charges and Delinquent Water Charges for the Fiscal Year 2018-2019.

Directors Helfrich, Anderson, Larson, and Watson voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

B.  ADOPTION OF RESOLUTION 2018-012:RELEASE OF LIEN AGAINST THE RASSO TRUST (FATIMA MARTINEZ, TRUSTEE) APN 075-242-007, ACCOUNT 295, 34 MCCLURE AVENUE
DESCRIPTION:  The Board approved an arrangement to extend payment of past due amounts at the July 17, 2018 meeting and authorized Russian River Utility staff to make the payment arrangements.  Subsequently, Ms. Martinez paid the account in full bringing account 295 to current status and requiring release of the lien against APN 075-242-007, 34 McClure, Camp Meeker. Adoption of Resolution 2018-012 will enable filing of the lien release.
ACTION: A motion was made by Cathie Anderson, and seconded by Valery Larson to approve Resolution 2018-012 releasing the lien against APN 075-242-007, 34 McClure, Camp Meeker   and the Rasso Trust, Fatima Martinez, Trustee.
Directors Helfrich, Anderson, Larson, and Watson voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

C.   WATER SYSTEM: 2018 TEMPORARY URGENCY CHANGE PETITION
DESCRIPTION: As the District’s petition to permanentlychange its water right to facilitate future water releases into Dutch Bill Creek for the benefit of Coho salmon and steelhead has yet to be completed with the State Water Board, John Green of Gold Ridge Resource Conservation and Matt Clifford of Trout Unlimited recommended that the filing a TUCP (Temporary Urgency Change Petition) with the State is necessary to keep this proposed activity compliant with State water law. Flows appear to be lowering to the point where it would be good to enhance them this year.
ACTION:  A motion was made by Lynn Watson, and seconded by Cathie Anderson that after consideration of the recommendations of Gold Ridge RCD and Trout Unlimited, the Board authorize the Board President to sign the request for a TUCP with the State Water Board.

Directors Helfrich, Anderson, Larson, and Watson voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

D.  REPORT OF THE CAMP MEEKER FIRE DRILL TEMPORARY SUB-COMMITTEE AND RELATED CONCERNS
DESCRIPTION:  Lynn Watson and Valery Larson reviewed the information received with the “Wilder Than Wild” documentary and requested funding for educational materials to distribute to the community and use of Anderson Hall for “Wilder Than Wild” documentary showing.

ACTION: A motion was made by Valery Larson, and seconded by Cathie Anderson to approve the costs associated with two showings of the “Wilder Than Wild” documentary at Anderson Hall.

Directors Helfrich, Anderson, Larson, and Watson voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

E.  ANDERSON HALL FUTURE RENTAL MANAGEMENT AND MAINTENANCE
DESCRIPTION:  Director Larson expressed her concern with respect to needed repairs and the future rentals at Anderson Hall including the administrative tasks necessary to process PayPal payments.  She strongly urged the Board to explore taking credit card payments rather than cash to reduce administrative time.
ACTION: The Board took no further action regarding Anderson Hall maintenance needs and   management.

F.  BOARD APPOINTMENT AND OATH OF OFFICE
DESCRIPTION: Over the last few months, the Board has interviewed individuals who have submitted applications to fulfill Director Anderson’s term due to her retirement. President Helfrich called for nominations for the open seat and Cathie Anderson nominated John McDaniel to fulfill her remaining term.

ACTION: As there were no further nominations, President Helfrich closed the nominations and administered the County required oath of office to John McDaniel.
President Helfrich expressed the Board’s appreciation to those individuals that took the time to apply and participate in the interview process.

G.  REPORT OF THE WATER SUB-COMMITTEE
DESCRIPTION:  Gary Helfrich reported on discussions with Occidental Community Service District water representatives and issues related to the water system capital    replacement/maintenance and Alliance Redwoods impacts.  The Board agreed that it was time       to finalize the Brelje and Race report.
ACTION: The Board took no further action in this regard.

X.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.
PROPOSED ACTION:  No action or discussion to take place.

 Director Watson expressed concern with respect to the District office roof that has developed moss and is in need of sweeping.

XI.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by John McDaniel, and seconded by Valery Larson that the August 2018 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Helfrich, McDaniel, Larson, and Watson voted yes.  Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

The motion was approved.

The meeting adjourned at 8:45 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2018-08-21finalminscdg1.doc

 

 

Posted in Minutes | Comments Off on Minutes, August 21, 2018

2018-09-06 Special Meeting

SPECIAL MEETING
OF THE
CAMP MEEKER RECREATION & PARK DISTRICT
BOARD OF DIRECTORS

THURSDAY, SEPTEMBER 6, 2018, 7:00 P.M.

Recreation Building, 5240 Bohemian Highway, Camp Meeker, CA

 

I.    CALL TO ORDER

II.   ROLL CALL

III.  APPROVAL OF AGENDA

IV.  STATEMENTS OF ABSTENTION

V.   PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is                                      limited to three minutes. Please state your first and last names clearly so that it can be                                              correctly entered in the minutes.

VI.  ACTION ITEMS

A.  APPROVAL CEQA NOTICE OF EXEMPTION TEMPORARY URGENCY                                                          CHANGE PETITION
DESCRIPTION:  The Board approved filing of a Temporary Urgency Petition with                                             the State Water Board at the August meeting to authorize release of water to                                                            enhance habitat for the coho Salmon and Steelhead.  The State Water Board has                                                           advised that a CEQA Notice of Exemption (NOE) is required to move approval                                                     of the water release process forward at the State level.

PROPOSED ACTION:  The Board will approve filing of a CEQA Notice of                                                         Exemption with the State Water Board.

 

VII.      ADJOURNMENT

 

.

 

Posted in Agendas | Comments Off on 2018-09-06 Special Meeting

Agenda, August 21, 2018

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, August 21, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.    CALL TO ORDER

II.   ROLL CALL

III.  APPROVAL OF AGENDA

IV.  STATEMENTS OF ABSTENTION

V.   PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)
A.  Approval of Minutes
1.  June 19, 2018 minutes
2.  July 17, 2018 minutes
B.  Payment of Claims
C.  Journal Entry Approval
1.  JV2018-079: Year End Tax & Direct Charge Proceeds
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
Report of operations for the current month.

VIII.    PUBLIC HEARING: TAKE AND REVIEW PUBLIC COMMENT 2017-2018         ANNUAL DIRECT CHARGE BILLING VIA PROPERTY TAXES

A.  OPEN PUBLIC HEARING
Annually, the District has to provide the County of Sonoma with a report on water charges, including delinquencies.  This has to be done after public hearing gives those interested a chance to speak to the report. The Board will take and review public comment on Proposed Resolution No. 2018-011, which proposes to approve the 2018-2019 annual Direct Charge billing via property taxes. Proposed Resolution No. 2018-011 is entitled:

“A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CAMP MEEKER RECREATION AND PARK DISTRICT OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2018-2019.”

B.  CLOSE PUBLIC HEARING.

IX.   ACTION ITEMS

A.   ADOPTION OF RESOLUTION 2018-011: OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2018-2019. (Staff, 5 minutes)
DESCRIPTION:  Following the taking of Public Comment, as set forth above, the Board will review for adoption Proposed Resolution No. 2018-011 that Resolution proposes to over-rule protests and confirm the report on water charges and delinquent water charges for the year 2018-2019.
PROPOSED ACTION:  The Board may/may not adopt Resolution 2018-011.

B.  ADOPTION OF RESOLUTION 2018-012:RELEASE OF LIEN AGAINST THE RASSO TRUST (FATIMA MARTINEZ, TRUSTEE) APN 075-242-007, ACCOUNT 295, 34 MCCLURE AVENUE (Staff, 5 minutes)
DESCRIPTION:  The Board approved an arrangement to extend payment of past due amounts at       the July 17, 2018 meeting and authorized Russian River Utility staff to make the payment arrangements.  Subsequently, Ms. Martinez paid the account in full bringing account 295 to        current status and requiring release of the lien against APN 075-242-007, 34 McClure, Camp        Meeker. Adoption of Resolution 2018-012 will enable filing of the lien release.
PROPOSED ACTION:  The Board may/may not approve adoption of Resolution 2018-012   releasing the lien against APN 075-242-007, 34 McClure, Camp Meeker and the Rasso Trust,      Fatima Martinez, Trustee.

C.  WATER SYSTEM: 2018 TEMPORARY URGENCY CHANGE PETITION
(Matt Clifford, Trout Unlimited, 10 minutes)

DESCRIPTION: As the District’s petition to permanently change its water right to facilitate future water releases into Dutch Bill Creek for the benefit of Coho salmon and steelhead has yet to be completed with the State Water Board, it will be necessary to file a TUCP (Temporary Urgency Change Petition) with the State to keep this proposed activity compliant with State water law.  Flows appear to be lowering to the point where it would be good to enhance them this year.
PROPOSED ACTION:  The Board may/may not approve the GRRCD request for a TUCP with the State.

D.  REPORT OF THE CAMP MEEKER FIRE DRILL TEMPORARY SUB-COMMITTEE AND RELATED CONCERNS(Lynn Watson and Seth Murchison, 10 minutes)
DESCRIPTION:  At the June 19 meeting, the Board established a temporary sub-committee to research a proposal for the organization of a Camp Meeker Evacuation Fire Drill and related issues including “Wilder Than Wild” documentary showing.
PROPOSED ACTION:  The Board may/may not take further action in this regard.

E.  ANDERSON HALL FUTURE RENTAL MANAGEMENT AND MAINTENANCE
(Valery Larson, 10 minutes)
DESCRIPTION:  The Board will discuss maintenance needs and interim management of Anderson      Hall rentals as a result of Director Anderson retirement.
PROPOSED ACTION:  The Board may/may not take further action regarding Anderson Hall maintenance needs and management.

F.  BOARD APPOINTMENT (Gary Helfrich, 10 minutes)
DESCRIPTION: Over the last few months, the Board has interviewed individuals who have submitted applications to fulfill Director Anderson’s term due to her retirement. The Board will nominate one of the individuals that submitted written applications and appoint that person to serve as Director.  The Board President will administer the County required oath of office.
PROPOSED ACTION:  The Board will appoint a replacement Director and administer the oath of office as required by the County of Sonoma.

G.  REPORT OF THE WATER SUB-COMMITTEE (Gary Helfrich, 5 minutes)
DESCRIPTION:  The Water Sub-committee will report on its recent discussions with Occidental Community Service District water representatives and issues related to the water system.
PROPOSED ACTION:  The Board may/may not take further action in this regard.

X.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.
PROPOSED ACTION:  No action or discussion to take place.

XI.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, August 21, 2018

Minutes, July 17, 2018

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, July 17, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.    CALL TO ORDER
The meeting was called to order at 7:01 p.m. by President Helfrich.

II.  ROLL CALL
Directors Helfrich, Anderson, Larson and Watson were present. Director Tominia entered the meeting at 7:08 p.m.  District Counsel Hirsch was also in attendance.

III. APPROVAL OF AGENDA
The Board was advised that Dave Wood (Item C) is unable to attend; therefore, the Ombudsman item is removed from the Action items.  Further, the water subcommittee report (Item H) will be addressed after District Counsel Martin Hirsch’s presentation (Item A).
A motion was made by Cathie Anderson, and seconded Valery Larson to approve the agenda as revised.
Directors Helfrich, Anderson, Larson and Watson, voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
There was no public comment.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  June 19, 2018 minutes
The June 19 minutes approval will be addressed at the August 21stmeeting.
B.  Payment of Claims
A motion was made by Lynn Watson, and seconded by Valery Larson to approve the
July warrant request 2018/2019-001 as follows:

2018-2019-001 RP-July 2018 4,200.71
$22,812.64 Water-July 2018 18,611.93

Wells Fargo Bank Checks 1781-1793, Wells Fargo Investments checks 1013, Bank of the West checks 621 and 622 in payment of expenses and water receipt transfers, and US Bank check 1077 and 1078 transferring rental fees the operating account and refunding client deposits.
Directors Helfrich, Anderson, Larson, and Watson voted yes. Director Tominia was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

C.  Journal Entry Approval
There were no journal entries beyond those of water receipts entry and investment account interest.

D.  Administrative and Financial Report

Ms. Doran-Girard reported that Sonoma County will release final tax and direct charges revenues later in the week, 6/30/2018 Payroll tax returns have been filed, and the extension for submission of the direct charge list has been approved. Sue Goranson’s office has submitted the needs list for the 6/30/2018 audit, and the new Wells Fargo account for the purpose of handling Anderson Hall funds is in process.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
A.  Robert Sherrod, of Russian River Utility reported regarding a leak at 5600 Bohemian Highway resulting in a loss of 32K gals in 1.5 hours. Director Anderson requested a report on accounts 125 and 192 as usage seemed excessive.

VIII.   ACTION ITEMS

A.  INTRODUCTION:MARTIN HIRSCH, PERRY JOHNSON DISTRICT COUNSEL
DESCRIPTION:  Martin Hirsch of Perry, Johnson, Anderson, Miller and Moskowitz related his experience and training in governmental related law including continuing land use training with Perry, Johnson partners.  Directors asked a number of questions and welcomed Mr. Hirsch as new District Counsel.
ACTION: The Board took no action.

B.  REPORT OF THE WATER SUB-COMMITTEE
DESCRIPTION:  Directors Helfrich and Tominia report regarding the July 2 meeting with the Occidental sub-committee advising that they reviewed the CIP with respect to joint costs and agreed that moving forward with Alliance Redwoods discussions might be beneficial for all.  Director Tominia reported that he had met with John Green of Gold Ridge Resource Conservation District regarding Alliance as well as the Capital Improvement report. Director Helfrich stated that he felt that participation in the maintenance of the system by OCSD would proceed.  John McDaniel asked if Alliance would be a customer or a buy-in and Gary advised that Alliance would be a customer. He went on to explain waters rights and current OCSD percentage of use arrangements.  Director Tominia informed the Board that he had seen three fish in Dutch Bill.
The joint group will meet for further discussions in August.
ACTION:  The Board took no action.

Discussion was initiated regarding restructure of Item G for the purpose of District Counsel input relative to the proposed Fire Drill.  A motion was made by Cathie Anderson, and seconded by Valery Larson to address Item G immediately.

Directors Helfrich, Anderson, Larson, Tominia and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved

C.  REPORT OF THE CAMP MEEKER FIRE DRILL TEMPORARY SUB-COMMITTEE AND RELATED CONCERNS
DESCRIPTION:  Director Tominia informed the Board that he had met with Seth Murchison who had spoken with County staff.  Mr. Murchison, who was in attendance, reported the following with respect to his interactions with County staff: (1) It would seem that there are no protocols, or authoritative entities to address the issue, (2) Supervisor Linda Hopkins did feel it was a good idea, and (3) his contact with the Sheriff’s department elicited no response. Lynn Watson, who also serves on the temporary committee, stated that she felt it important that community be educated first via a meeting or showing of “Wilder Than Wild” documentary that is available at low cost to the District and free to residents that would attend.
District Counsel Hirsch suggested that Supervisor Gore be contacted as he is interested in this issue and that exploring the COPE groups might be beneficial.  Discussion ensued.
Director Helfrich noted that the District does NOT have the authority to address fire issues.
ACTION: The Board took no action.

D.  REQUEST FOR PAYMENT PROGRAM: FATIMA MARTINEZ, TRUSTEE-L&T RASSO TRUST, ACCOUNT 295, 34 MCCLURE AVENUE
DESCRIPTION:  The Board approved a “suspension of connection” notice at its May meeting for the Rasso Trust, Account 295-34 McClure account. The amount currently owed is $2,811.58 and there is an existing lien against the property in favor of the District.  Ms. Martinez is asking for an extension of the time to resolve the debt and an exemption from late charge billing.
Cathie Anderson advised that she had several calls from Ms. Martinez regarding extended             payment. Discussion ensued.
ACTION: A motion was made by Anthony Tominia, and seconded by Cathie Anderson to   authorize Russian River Utility to arrange a repayment plan for the Rasso Trust to include no billing of late fees or monthly fees with no water service until the debt is resolved.  Russian River Utility is to report regarding this account in August.

Directors Helfrich, Anderson, Larson, Tominia and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved.

E.  UPDATE:BOARD RECRUITMENT PROCESS
DESCRIPTION: The Board interviewed Michael Johnson and John McDaniel inquiring about various areas of interest and qualifications to serve.  The new Director will be appointed and sworn at the August 21 meeting.
ACTION:  No action will be taken.

F.  REVIEW DISTRICT CONFLICT OF INTEREST CODE 2016
DESCRIPTION: The Political Reform Act requires every local government agency to review its conflict of interest code every two years.  The conflict of interest code tells public officials, governmental employees & consultants who must disclose financial interests on Statement of Economic Interests (Form 700).  The District last reviewed and revised its conflict of interest code in 2016.

ACTION:  A motion was made by Valery Larson, and seconded by Cathie Anderson to authorize the Board President to sign the 2018 Local Agency Biennial Notice confirming review of the District’s current code.

Directors Helfrich, Anderson, Larson, Tominia and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

G.  CSDA BOARD OF DIRECTORS ELECTION-VOTING
DESCRIPTION:  The District is a regular member of CSDA (California Special Districts         Association) and has received an official electronic ballot to cast one vote in CSDA’s 2018    Board of Director’s election for Seat A in the BAY AREA NETWORK.  A candidate will be        selected from those running for the seat.

ACTION: A motion was made by Lynn Watson, and seconded by Gary Helfrich to select Chad Davisson for Seat A in the Bay Area Network of  CSDA and authorize staff to file the electronic vote per CSDA instructions.

Directors Helfrich, Anderson, Larson, Tominia and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

H.  UPDATE: CAMP MEEKER SIGN
DESCRIPTION: Director Helfrich reported that he has been discussing the equipment issue with Ray Lunardi of Lunardi Electric with respect to repair of the sign.

ACTION: The Board took no action in regard to the sign.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

 Director Anderson suggested that it has been two years since any increase in Anderson Hall rates.  She is suggesting all rates for non-residents be increased by $50.  She also informed the Board that the hall decking is in need of repair.

Director Larson shared her thoughts regarding a crosswalk.

Director Tominia advised that the berry bushes have been disposed of and his experience with fish in Dutch Bill.

X.  ADJOURNMENT

As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Valery Larson that the July 2018 meeting of the Camp Meeker Board of Directors is adjourned.

Directors Helfrich, Anderson, Larson, Watson, and Tominia, voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

The meeting adjourned at 9:00 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2018-07-17finalminscdg1.doc

 

 

 

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