2018-08-14 Joint OCSD-CMRPD SubCommittee Meeting

SPECIAL MEETING
OF THE
WATER SUBCOMMITTEES
OF THE
CAMP MEEKER RECREATION & PARK DISTRICT
AND OF THE
OCCIDENTAL COMMUNITY SERVICES DISTRICT

TUESDAY, AUGUST 14, 2018        6:00 P.M.

Recreation Building, Bohemian Highway, Camp Meeker, CA

I.     CALL TO ORDER

II.    ROLL CALL

III.  APPROVAL OF AGENDA

IV.   STATEMENTS OF ABSTENTION

V.  PUBLIC COMMENT

The public may address the Board of topics NOT covered by this agenda. Testimony is                          limited to three minutes. Please state your first and last names clearly so that it can be                                     correctly entered in the minutes.

VI.  ACTION ITEMS

A.  DISCUSSION OF A DRAFT CAPITAL IMPROVEMENT REPORT
PREPARED BY BRELJE AND RACE
DESCRIPTION:  There will be a discussion of the draft Capital Improvement Report                  recently prepared by Brelje and Race Engineering at the direction of the Camp Meeker                      Board related to areas of mutual system operations.
PROPOSED ACTION:  Subcommittee members may/may not recommend action                   to their respective boards relative to Capital Improvement Report discussions.

B.  DISCUSSION OF THE POSSIBLE INCLUSION OF ALLIANCE                                                REDWOODS INTO THE WATER SYSTEM AND RELATED ISSUES.

DESCRIPTION:  Alliance Redwoods is conducting a project to improve the water                        supply at their site.  There will be a discussion of issues and impact that may arise                      should the inclusion of Alliance into the Camp Meeker Water system go forward, if                         requested.
PROPOSED ACTION:  Subcommittee members may/may not recommend action to                     their respective Boards regarding the Alliance Redwoods discussions.

VII.      ADJOURNMENT

 

 

Posted in Water Governance Agenda | Comments Off on 2018-08-14 Joint OCSD-CMRPD SubCommittee Meeting

Public Notice – Annual Report of Charges

NOTICE OF HEARING

 

Pursuant to Section 5473 of the Health and Safety Code, the Camp Meeker Recreation and Park District will file its annual report of charges for the 2018-2019 fiscal year to be levied against the lots or parcels of land to which services have been furnished by said District, in an amount and in the manner provided in accordance with Section 5470, et seq. of the Health and Safety Code and the ordinances of said District.

Download PDF of Supporting Tax Roll Documentation

Effective August 7, a copy of the proposed report is available for viewing on weekdays between 10:00 a.m. and 4:00 p.m. at the Camp Meeker Recreation and Park District Post Office, District Office and at Russian River Utility, 7131 Mirabel Rd., Forestville.  The report is also available on the District’s website at www.campmeeker.org/

You are further notified that the Camp Meeker Recreation and Park District will hold a hearing on August 21, 2017 at 7 P.M. at the Recreation and Park District Office (next to the Fire Station), Camp Meeker to hear any and all objections to the filing of said report. The owners against whom said charges will be levied shall have the right to appear at said hearing and to file any and all objections they may have to the report of said charges against said lots or parcels of land at which time said District, after due consideration, will determine whether said charges shall be levied.

 

Gary Helfrich, Board President and Director
Camp Meeker Recreation and Park District

Posted in Public Notice | Comments Off on Public Notice – Annual Report of Charges

Agenda, July 17, 2018

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, July 17, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.      CALL TO ORDER

II.    ROLL CALL

III.   APPROVAL OF AGENDA

IV.   STATEMENTS OF ABSTENTION

V.    PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)

A.  Approval of Minutes
1.  June 19, 2018 minutes
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS

A.  INTRODUCTION:MARTIN HIRSCH, PERRY JOHNSON DISTRICT COUNSEL:
DESCRIPTION:  Malcolm Manwell, the District’s former counsel, retired effective June 30 and moved out of state.  Mr. Manwell trained Mr. Hirsch as his replacement.  Mr. Hirsch’s       attendance is his formal introduction to the Board.
PROPOSED ACTION:  The Board may/may not take further action.

B.  REQUEST FOR PAYMENT PROGRAM: FATIMA MARTINEZ, TRUSTEE-L&T RASSO TRUST, ACCOUNT 295, 34 MCCLURE AVENUE
DESCRIPTION:  The Board approved a “suspension of connection” notice at its May meeting for     the Rasso Trust, Account 295-34 McClure account. The amount currently owed is $2,811.58           and there is an existing lien against the property in favor of the District.  Ms. Martinez is asking      for an extension of the time to resolve the debt and an exemption from late charge billing.

PROPOSED ACTION:  The Board may/may not approve an extended payment program for account 295, 34 McClure.

C.  UPDATE:DAVE WOOD, GOLD RIDGE RESOURCE CONSERVATION, LOWER RUSSIAN RIVER OMBUDSMAN (Dave Wood, GRRCD, 5 minutes)
DESCRIPTION:  Mr. Wood will be attending the meeting to offer specific information relative to       the Camp Meeker community relative to on-site wastewater treatment systems.  Mr. Wood is a    non-regulatory, informational source for residents.

PROPOSED ACTION:  The Board may/may not take further action on this item.

D.  UPDATE:BOARD RECRUITMENT PROCESS (Gary Helfrich/Staff, 15 minutes)
DESCRIPTION: The Board will interview individuals who have submitted applications since the June 19 meeting in open session. The Board members will interview most recent candidates and a new Director will be appointed at the August 21 meeting.

PROPOSED ACTION:  No action will be taken.

E.  REVIEW DISTRICT CONFLICT OF INTEREST CODE 2016 (Staff, 2 minutes)
DESCRIPTION: The Political Reform Act requires every local government agency to review its conflict of interest code every two years.  The conflict of interest code tells public officials, governmental employees & consultants who must disclose financial interests on Statement of Economic Interests (Form 700).  The District last reviewed and revised its conflict of interest code in 2016.

PROPOSED ACTION:  The Board may authorize the Board President to sign the 2018 Local Agency Biennial Notice confirming review of the District’s current code.

D.  CSDA BOARD OF DIRECTORS ELECTION-VOTING (Staff, 2 minutes)
DESCRIPTION:  The District is a regular member of CSDA (California Special Districts         Association) and has received an official electronic ballot to cast one vote in CSDA’s 2018    Board of Director’s election for Seat A in the BAY AREA NETWORK.  A candidate will be        selected from those running for the seat (see candidate information following).

PROPOSED ACTION:  The Board will select a candidate for Seat A in the Bay Area Network of CSDA and authorize staff to file the electronic vote per CSDA instructions.

E.  REPORT OF THE CAMP MEEKER FIRE DRILL TEMPORARY SUB-COMMITTEE AND RELATED CONCERNS(Anthony Tominia and Lynn Watson, 10 minutes)
DESCRIPTION:  At the June 19 meeting, the Board established a temporary sub-committee to research a proposal for the organization of a Camp Meeker Evacuation Fire Drill.

PROPOSED ACTION:  The Board may/may not take further action in this regard.

F.  REPORT OF THE WATER SUB-COMMITTEE (Gary Helfrich, Anthony Tominia, 10 minutes)
DESCRIPTION:  The Water Sub-committee will report on its recent discussions with Occidental Community Service District water representatives and issues related to the water system.

PROPOSED ACTION:   The Board may/may not take further action in this regard.

G.  UPDATE: CAMP MEEKER SIGN (Gary Helfrich, 5 minutes)

DESCRIPTION: The Board will discuss the progress of the Camp Meeker sign and proposed repair tentatively scheduled for May 19 and 20.  Areas to address include road closure, equipment             needs, volunteer labor and miscellaneous concerns.

PROPOSED ACTION:  The Board may/may not approve further action in regard to the sign.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, July 17, 2018

Minutes, June 19, 2018

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, June 19, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.    CALL TO ORDER
The meeting was called to order at 7:00 p.m. by President Helfrich.

II.   ROLL CALL
Directors Helfrich, Anderson, and Tominia were present.  Directors Larson and Watson were absent.

III.  APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded Anthony Tominia on to approve the agenda as posted.
Directors Helfrich, Anderson, and Tominia, voted yes. Directors Larson and Watson were absent.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved.

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.   PUBLIC COMMENT
There was no public comment.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  May 15, 2018 minutes
A motion was made by Cathie Anderson, and seconded by Anthony Tominia to
approve the May 15 2018 minutes as recorded.
Directors Helfrich, Anderson, and Tominia, voted yes. Directors Larson and Watson were absent.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved.
B.  Payment of Claims
A motion was made by Anthony Tominia, and seconded by Cathie Anderson to approve the June warrant request 2017/2018-012 as follows:

2017-2018-012 RP-June 2018 7,658.01
$33,975.81 Water-June2018 26,317.80

Wells Fargo Bank Checks 1764-1780, Bank of the West checks 619 and 620 in payment of
expenses and water receipt transfers, and US Bank check 1075 and 1076 transferring rental fees the operating account and refunding client deposits.
Directors Helfrich, Anderson, and Tominia, voted yes. Directors Larson and Watson were absent.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved

C.  Journal Entry Approval
There were no journal entries beyond those of water receipts entry and investment account interest.

D.  Administrative and Financial Report
Ms. Doran-Girard reported regarding the 2018-2019 Direct Charge billing process, a 6% increase in SDRMA insurance costs, a 7.4% increase in LAFCO costs, the initiation of CSDA’s electronic voting process and various items of correspondence.  Additionally, she advised that District Counsel Manwell will retire on June 30, 2018 and will be moving to Washington State.

VII.   REPORT OF THE WATER SYSTEM OPERATOR

  1. Robert Sherrod of Russian River Utility reported that a SCADA telemetry system issue resulted in a raw water discharge into Dutch Bill Creek. Jamie Dunton explained that the system is running well; but SCADA is twenty years old.  He went on to state that control of the system is key to operations, that telemetry systems produced current are far more advanced, and replacement of the SCADA equipment should be foremost in the consideration of capital outlay programs. Vegetation and Spanish moss also contributed to the interruption of radio signals in the recent event.

Director Anderson expressed concern for the increasing number of past due accounts.
Eighty-one customers were past due in June far more than in the past. Discussion ensued regarding replacement of water meters.

VIII.   ACTION ITEMS

A.  SETH MURCHISON: ORGANIZATION OF CAMP MEEKER FIRE DRILL AND RELATED CONCERNS
DESCRIPTION:  Mr. Murchison detailed his proposal for the organization of a Camp Meeker Evacuation Fire Drill and for the formation of a subcommittee for this purpose. Director Helfrich recommended that Mr. Murchison contact the County to ascertain what the process would be in this regard.  It could involve public works and other County departments. Discussion ensued.
ACTION: A motion was made by Anthony Tominia, and seconded by Cathie Anderson to form a temporary (5 months) sub-committee to research the issues of a Camp Meeker fire drill. Directors Tominia and Watson will serve on the temporary sub-committee.

Directors Helfrich, Anderson, and Tominia, voted yes. Directors Larson and Watson were absent.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved.

B.  WATER WAIVER: ACCOUNT 367, 5600 BOHEMIAN HIGHWAY, (APN 075-050-006), JAMES SCHWEIZER
DESCRIPTION:  The Board tabled this request at their May meeting and the property owner has sent an email advising their inability to attend a Board meeting as he lives out of the area and continuing his request for a waiver on behalf of his tenant as RRU staff discovered at burst pipe upon meter reading. Jamie Dunton advised that the issues with account 367 are truly an accident and the leak has been repaired.  Director Helfrich responded that the Board’s continuation of these requests is to insure that repair work is complete and to reduce water losses. Mr. Dunton suggested that these requests waste a goodly amount of Board time and that RRU could handle in-house.
James Nekton suggested that the customers take pictures of the repairs and submit with   requests.
ACTION: A motion was made by Cathie Anderson, and seconded by Anthony Tominia to approve that a water waiver for account 367, 5600 Bohemian Highway be approved less energy costs.
Directors Helfrich, Anderson, and Tominia, voted yes. Directors Larson and Watson were absent.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved.

C.  WATER WAIVER: ACCOUNT 79, 135 LINCOLN, (APN 075-110-002), ARNOLD ADVOCATE
DESCRIPTION:  Mr. Advocate explained that he is requesting a waiver for a water bill of $342.57 due to cracked PVC fitting outside his house located in an area of the property where he seldom goes.  He has since replaced the fitting. He further advised that he is a retired plumber and made the repairs himself.
ACTION:  A motion was made by Anthony Tominia, and seconded by Cathie Anderson to approve a water waiver for account 79, 135 Lincoln be approved less energy costs.
Directors Helfrich, Anderson, and Tominia, voted yes. Directors Larson and Watson were absent.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved.

D.  UPDATE:BOARD RECRUITMENT PROCESS
DESCRIPTION: Director Helfrich advised that the Board would continue to interview and evaluate individuals to appoint to the Board. Ms. Anderson will continue to serve.

ACTION:  The Board took no further action.

E.  UPDATE: COMMUNITY CONCERNS:FIRE ACCESS AND WATER TANK SIGNAGE
DESCRIPTION: The Board continued discussion of the concerns of residents of the fire/evacuation and health hazard concerns with respect to RVs blocking the streets of Camp Meeker and adjacent to one of the water tanks. Members of the public stated that in contacting St. Dorothy’s they had been advised that staff is too busy to deal with this issue resulting in increasing numbers of RVs.  Director Helfrich stated that, at the end of the day, private property owners such as St. Dorothy’s have to be motivated to deal with this issue.  He went on to explain that community members could contact County Code Enforcement that may make the property owner respond.  He cautioned that one should be mindful of safety and balanced approach.  Discussion ensued.

ACTION: The Board took no further action.

F.  UPDATE: BRELJE AND RACE SCOPE OF ENGINEERING SERVICES AND COST ESTIMATE 5 YEAR CAPITAL IMPROVEMENT PLAN
DESCRIPTION: The Board reviewed a draft of the Capital Improvement Plan developed by Brelje and Race and will review and discussed the draft report with respect to going forward. Jamie Dunton advised that he felt the replacement costs were slightly exaggerated on some items, that some items are more critical than the priorities assigned; however, by and large he felt it was a good evaluation.
Discussion ensued regarding the inclusion of Occidental Community Services District in the capital replacement cost process to clarify what aspects of the system are solely the responsibility of Camp Meeker and those that to be jointly handled. Additionally, any inclusion of Alliance could impact cost distribution.  It was agreed that Russian River Utility in conjunction with the water subcommittee members would provide a comparative list ranking urgency of projects as well as estimated costs.

ACTION: The Board agreed that a meeting with the Occidental Community Services sub-committee is in order prior to approval of the draft of the report.  Staff will arrange and appropriately Brown Act notice the meeting date, time and place. Russian River Utility in conjunction with the water subcommittee members will provide a comparative list ranking the urgency of projects as well as estimated costs.

G.  CPA ENGAGEMENT FOR FINANCIAL AUDIT 6/30/2018, GORANSON & ASSOCIATES
DESCRIPTION:  The District has engaged Goranson and Associates to complete the State required    fiscal audit for the 6/30/2017 and prior fiscal years. The estimated cost for 6/30/2018 is $10,000.00 and has no increase over 6/30/2017.
ACTION: A motion was made by Cathie Anderson, and seconded by Anthony Tominia to engage     Goranson and Associates, Inc. to conduct the 6/30/2018 financial audit at a cost of $10,000.
Directors Helfrich, Anderson, and Tominia, voted yes. Directors Larson and Watson were absent.

Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved.

H.  RESOLUTION 2018-007:APPROVAL OF PRELIMINARY BUDGET FOR FISCAL YEAR COMMENCING JULY 1, 2018 AND ENDING JUNE 30, 2019.
DESCRIPTION: The Board reviewed the proposed preliminary budget, which California law requires adopted by June 30, 2018.
ACTION: A motion was made by Cathie Anderson, and seconded by Anthony Tominia to approve Resolution 2018-007, Approval of Preliminary Budget for the fiscal year ending June 30, 2019.
Directors Helfrich, Anderson, and Tominia, voted yes. Directors Larson and Watson were absent.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved.

I.  RESOLUTION 2018-008:APPROVAL OF DISTRICT APPROPRIATION LIMIT
JULY 1, 2018 THROUGH JUNE 30, 2019.
DESCRIPTION: California State law requires the District, annually, to choose an appropriations (spending) limit and the method by which the limit is determined. This law was adopted by the California voters through the Initiative Process in 1979. It was known as Prop 4, and it basically adds further limits on taxation limits under Prop 13. The way the annual Appropriations Limit law works, a District may not levy taxes greater than the prior year, adjusted for a cost of living factor. Since Camp Meeker never spends more than its allowed Appropriations Limit [i.e. your District runs on less tax dollars than otherwise allowed], this Annual Appropriations Limit process is largely a formality for the District and its Board.   The Appropriations Limit does, however, serve as the maximum amount of tax dollar generated money that can be spent by the District.  Traditionally, the District has used the standardized appropriations limit calculations provided by the County of Sonoma auditor’s office. Note that this limit applies only to the District’s tax dollars, and does not set a limit on the “enterprise” sourced revenues (i.e. the dollars you pay for water). The County of Sonoma Auditor recommends that the District’s limit be established at $286,748 for the fiscal year ending June 30, 2019.

ACTION:  A motion was made by Anthony Tominia, and seconded by Cathie Anderson that the Board approve Resolution 2018-008 establishing the District’s appropriation’s limit for the fiscal year ending June 30, 2019 as $286,748 as calculated by the County of Sonoma.
Directors Helfrich, Anderson, and Tominia, voted yes. Directors Larson and Watson were absent.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved.

J.  RESOLUTION 2018-009:TRANSFER OF FUNDS RECREATION AND PARK OPERATING FUND TO WATER OPERATIONS FUND FOR FISCAL YEAR ENDING JUNE 30, 2018.
DESCRIPTION:  The Board adopted Resolution 2015-007 on June 23, 2015 regarding the disposition of $23,887.00 owed the water fund by the capital fund and determined that the amount owed would be allowed to “float” and subject to review 2017.  Over the last two fiscal years, the amount owed the water fund has been reduced to $13,887. The District’s fiscal officer is proposing a transfer from the Recreation and Park Operating fund of $7,000.00 to reduce the total amount due and review prior to the close of the 2019 fiscal year.
ACTION: A motion was made by Anthony Tominia, and seconded by Cathie Andereson to   approve the transfer of $7,000.00 from Recreation and Park funds to the Water Operations fund       reducing the total amount due to $6,887.00 at June 30, 2019.
Directors Helfrich, Anderson, and Tominia, voted yes. Directors Larson and Watson were absent.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

The motion was approved.

K.  RESOLUTION 2018-010:TRANSFER OF FUNDS FROM THE WATER CAPITAL FUND TO THE WATER OPERATIONS FUND FOR THE FISCAL YEAR ENDING JUNE 30, 2018.
DESCRIPTION: State law does not allow the District funds to be in deficit at fiscal year end.  The water fund revenues have not been sufficient to cover operating costs for some years, and the $22,200.00 cost of completing a Capital Improvement Plan necessary to establish a basis for a water rates study have resulted in a projected deficit at year-end June 30, 2018.  Therefore, the Board reviewed a transfer of funds to cover the Capital Improvement Plan costs and the projected deficit.
ACTION:  A motion was made by Cathie Anderson, and seconded by Anthony Tominia to adopt Resolution 2018-010: Transfer of Funds From the Water Capital Fund to the Water Operations Fund in the amount of $22,000 for the fiscal year-end June 30, 2018.

Directors Helfrich, Anderson, and Tominia, voted yes. Directors Larson and Watson were absent.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved.

L.  UPDATE: CAMP MEEKER SIGN (Gary Helfrich/Anthony Tominia, 5 minutes)

DESCRIPTION: The Board will discuss the progress of the Camp Meeker sign and proposed repair tentatively scheduled for May 19 and 20.  Areas to address include road closure, equipment             needs, volunteer labor and miscellaneous concerns.

ACTION:  No action was taken.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.
PROPOSED ACTION:  No action or discussion to take place.

 Director Anderson advised that there are issues with the Anderson Hall deck that require repair and maintenance.

X.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Anthony Tominia that the June 2018 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Helfrich, Anderson, and Tominia, voted yes. Directors Larson and Watson were absent.
Ayes: 3 Noes: 0 Abstain: 0 Absent: 2
The motion was approved.

The meeting adjourned at 8:50 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

 

 

2018-06-19finalminscdg1.doc

 

 

Posted in Minutes | Comments Off on Minutes, June 19, 2018

2018-07-02 Joint Water Subcommittee Meeting

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Posted in Agendas, Water Governance Agenda | Comments Off on 2018-07-02 Joint Water Subcommittee Meeting

Agenda, June 19, 2018

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, June 19, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.    CALL TO ORDER

II.  ROLL CALL

III. APPROVAL OF AGENDA

IV.  STATEMENTS OF ABSTENTION

V.  PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)
A.  Approval of Minutes
1.  May 15, 2018 minutes
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
Report of operations for the current month.

VIII.   ACTION ITEMS

A.  SETH MURCHISON: ORGANIZATION OF CAMP MEEKER FIRE DRILL AND RELATED CONCERNS(Seth Murchison, 10 minutes)
DESCRIPTION:  Mr. Murchison has requested time on the agenda to make proposals for the organizing of a Camp Meeker Evacuation Fire Drill and formation of a subcommittee for the project.

PROPOSED ACTION:  The Board may/may not take further action in this regard.

B.  WATER WAIVER: ACCOUNT 367, 5600 BOHEMIAN HIGHWAY, (APN 075-050-006), JAMES SCHWEIZER (James Schweizer, 5 minutes)
DESCRIPTION:  The Board tabled this request at their May meeting and the property owner has sent an email advising their inability to attend a Board meeting as he lives out of the area and continuing his request for a waiver on behalf of his tenant as RRU staff discovered at burst pipe upon meter reading.  Meter box had to be dug out of the asphalt and replaced as it was also damaged by multiple fire engines parking/turning around in driveway in response to a vehicle accident on Alder Creek.

PROPOSED ACTION:  The Board may/may not approve a water waiver for account 367, 5600 Bohemian Highway.

C.  WATER WAIVER: ACCOUNT 79, 135 LINCOLN, (APN 075-110-002), ARNOLD    ADVOCATE
(Arnold Advocate, 10 minutes)
DESCRIPTION:  The property owner is requesting a waiver for a water bill of $342.57 due to cracked PVC fitting outside his house located in an area where he seldom goes.  He has since replaced the fitting.

PROPOSED ACTION:  The Board may/may not approve a water waiver for account 79,
135 Lincoln.

D.  UPDATE:BOARD RECRUITMENT PROCESS (Gary Helfrich/Staff, 15 minutes)
DESCRIPTION: The Board will interview individuals who have submitted applications in open session at its June 19 meeting. The Board members will vote on the final selection at the July 17 meeting and the oath of office will be administered at that time.

PROPOSED ACTION:  The Board may/may not take further action.

E.  UPDATE: COMMUNITY CONCERNS:FIRE ACCESS AND WATER TANK SIGNAGE
(Gary Helfrich, 15 minutes)
DESCRIPTION: The Board has discussed, at recent meetings, the concerns of residents of the fire/evacuation and health hazard concerns with respect to RVs blocking the streets of Camp Meeker and adjacent to one of the water tanks. The Board will continue to discuss the issue and provide what information it can to the community.

PROPOSED ACTION:  The Board may/may not take further action.

F.  UPDATE: BRELJE AND RACE SCOPE OF ENGINEERING SERVICES AND COST ESTIMATE 5 YEAR CAPITAL IMPROVEMENT PLAN
(Anthony Tominia, and Gary Helfrich, 15 minutes)
DESCRIPTION: The Board has received a draft of the Capital Improvement Plan developed by Brelje and Race and will review and discuss the draft report with respect changes and to going forward with a water rate survey.  Brelje and Race will be present at the July 19 meeting to walk through questions and concerns.

PROPOSED ACTION:  The Board may/may not approve further action in regard to the CIP.

G.  CPA ENGAGEMENT FOR FINANCIAL AUDIT 6/30/2018, GORANSON & ASSOCIATES
(Staff, 5 minutes)
DESCRIPTION:  The District has engaged Goranson and Associates to complete the State required fiscal audit for the 6/30/2017 and prior fiscal years.  The estimated cost for 6/30/2018 is $10,000.00 and has no increase over 6/30/2017.

PROPOSED ACTION:  The Board may/may not engage Goranson and Associates, Inc. to conduct the 6/30/2018 financial audit at a cost of $10,000.

H.  RESOLUTION 2018-007:APPROVAL OF PRELIMINARY BUDGET FOR FISCAL YEAR COMMENCING JULY 1, 2018 AND ENDING JUNE 30, 2019.
(Anthony Tominia & Staff, 15 minutes)
DESCRIPTION: The Board will review the proposed preliminary budget, which California law requires adopted by June 30, 2018.

PROPOSED ACTION: The Board may/may not approve Resolution 2018-007, Approval of Preliminary Budget for the fiscal year ending June 30, 2019.

I.  RESOLUTION 2018-008:APPROVAL OF DISTRICT APPROPRIATION LIMIT
JULY 1, 2018 THROUGH JUNE 30, 2019. (Staff, 5 minutes)
DESCRIPTION: California State law requires the District, annually, to choose an appropriations (spending) limit and the method by which the limit is determined. This law was adopted by the California voters through the Initiative Process in 1979. It was known as Prop 4, and it basically adds further limits on taxation limits under Prop 13. The way the annual Appropriations Limit law works, a District may not levy taxes greater than the prior year, adjusted for a cost of living factor. Since Camp Meeker never spends more than its allowed Appropriations Limit [i.e. your District runs on less tax dollars than otherwise allowed], this Annual Appropriations Limit process is largely a formality for the District and its Board.   The Appropriations Limit does, however, serve as the maximum amount of tax dollar generated money that can be spent by the District.  Traditionally, the District has used the standardized appropriations limit calculations provided by the County of Sonoma auditor’s office. Note that this limit applies only to the District’s tax dollars, and does not set a limit on the “enterprise” sourced revenues (i.e. the dollars you pay for water). The County of Sonoma Auditor recommends that the District’s limit be established at $286,748 for the fiscal year ending June 30, 2019.

PROPOSED ACTION:  The Board may/may not will decide whether to approve Resolution 2018-008 establishing the District’s appropriation’s limit for the fiscal year ending June 30, 2019.

J.  RESOLUTION 2018-009:TRANSFER OF FUNDS RECREATION AND PARK OPERATING FUND TO WATER OPERATIONS FUND FOR FISCAL YEAR ENDING JUNE 30, 2018.
(Staff, 5 minutes)
DESCRIPTION:  The Board adopted Resolution 2015-007 on June 23, 2015 regarding the disposition of $23,887.00 owed the water fund by the capital fund and determined that the amount owed would be allowed to “float” and subject to review 2017.  Over the last two fiscal years, the amount owed the water fund has been reduced to $13,887. The District’s fiscal officer is proposing a transfer from the Recreation and Park Operating fund of $5,000.00 to reduce the total amount due and review prior to the close of the 2019 fiscal year.

PROPOSED ACTION:  The Board may/may not take further action regarding transfer of funds.

K.  RESOLUTION 2018-010:TRANSFER OF FUNDS FROM THE WATER CAPITAL FUND TO THE WATER OPERATIONS FUND FOR THE FISCAL YEAR ENDING JUNE 30, 2018.
(Anthony Tominia and Staff, 5 minutes)
DESCRIPTION: State law does not allow the District funds to be in deficit at fiscal year end.  The water fund revenues have not been sufficient to cover operating costs for some years, and the $22,200.00 cost of completing a Capital Improvement Plan necessary to establish a basis for a water rates study have resulted in a projected deficit at year-end June 30, 2018.  Therefore, the Board will review transfer of funds to cover the projected deficit.

PROPOSED ACTION:  The Board may/may not adopt Resolution 2018-010: Transfer of Funds From the Water Capital Fund to the Water Operations Fund in the amount of $22,000 for the fiscal year-end June 30, 2018.

L.  UPDATE: CAMP MEEKER SIGN (Gary Helfrich/Anthony Tominia, 5 minutes)
DESCRIPTION: The Board will discuss the progress of the Camp Meeker sign and proposed repair tentatively scheduled for May 19 and 20.  Areas to address include road closure, equipment             needs, volunteer labor and miscellaneous concerns.

PROPOSED ACTION:  The Board may/may not approve further action in regard to the sign.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, June 19, 2018

Minutes, May 15, 2018

Minutes of the Regular Meeting

Of the

Board of Directors of the

Camp Meeker Recreation and Park District

Tuesday, May 15, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)

CAMP MEEKER, CALIFORNIA

I.  CALL TO ORDER

The meeting was called to order at 7:00 p.m. by President Helfrich.

II.   ROLL CALL

Directors Helfrich, Larson, Anderson, Tominia and Watson were present.

III.  APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded Valery Larson on to approve the agenda as posted.
Directors Helfrich, Larson, Anderson, and Tominia, voted yes. Director Watson was absent.
Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
The motion was approved.

At 7:04 Director Watson entered the meeting.

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
Michael Johnson expressed concern regarding road blockage by folks “ camping” at the roadside with respect to fire safety.  Gary Helfrich advised that a call to the California Highway patrol would be appropriate.
Seth Murchison stated that he had two items relative to fire issues.  He is willing to participate with “Fire Safe Sonoma” as a liaison for the Board and additionally stated that after the October 2017 fires many folks are camping on the roads above Camp Meeker with tents and fire circles. He wanted to know what he could do about this.  Gary Helfrich advised that much of the time these are public/private property concerns and boil down to trespass issues.  In the case of St. Dorothy’s properties, St. Dorothy’s would have to pursue legal remedies. The District does not have the ability or authority to abate.
Kevin Cogliandro advised that he wishes to be considered for the upcoming director opening.
Sierra Cantor of Gold Ridge Resource Conservation District spoke regarding local issues.  Director Helfrich advised that the agenda includes an item for this.

VI.     CONSENT ITEMS

A.    Approval of Minutes

1.     April 17, 2018 minutes

       A motion was made by Cathie Anderson, and seconded by Valery Larson to approve the April 17, 2018 minutes as recorded.

       Directors Helfrich, Larson, Anderson, Tominia, and Watson voted yes.

       Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

       The motion was approved.

B.    Payment of Claims
A motion was made by Anthony Tominia, and seconded by Cathie Anderson to approve the May warrant request 2017/2018-011 as follows:

2017-2018-011

RP-May 2018

13,212.31

$66,283.36*

Water-May2018

15,412.05

*Includes tax transfer checks

Wells Fargo Bank Checks 1750-1763, Bank of the West checks 617 and 618 in payment
of expenses and water receipt transfers, and US Bank check 1074 transferring rental fees to the operating account.

Directors Helfrich, Larson, Anderson, Tominia, and Watson voted yes.

Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

C.    Journal Entry Approval
The Board reviewed JV2018-061 reflecting transfer of tax and direct charge proceeds from the Sonoma County Tax Collector to Wells Fargo Bank.
A motion was made by Cathie Anderson, and seconded by Anthony Tominia to approve JV2018-061 reflecting Sonoma County’s transfer of tax and direct charge proceeds.
Directors Helfrich, Larson, Anderson, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved.

D.    Administrative and Financial ReporT
Ms. Doran-Girard advised that the 2018-2019 Preliminary Budget will be adopted (in accordance with state law) and any planned programs need to be included. Additionally, she informed the Board that the paperwork for the Habitat Grant will be processed in the coming month and that various items of correspondence, including Camp Meeker Volunteer FD raffle tickets had been received.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
A.  Robert Sherrod reported that the water system is operating well and advised that Russian River had worked with Brelje regarding the Scada telemetry equipment and CIP issues.

VIII.   ACTION ITEMS

A.  INTRODUCTION: DAVID WOOD, GOLD RIDGE RESOURCE CONSERVATION

       DESCRIPTION:  Mr. Wood introduced himself and informed the Board that he has been hired by the Gold Ridge Resource Conservation District as the Lower Russian River Ombudsman and is attending the meeting to introduce himself to the District. He stated his office hours in various locations and will provide septic assistance with respect to new Regional Water Board standards. Considerable discussion ensued.

       PROPOSED ACTION:  No action necessary.

B.   WATER WAIVER: ACCOUNT 133, 97 RAILROAD, (APN 075-143-005)

       HORACE R. AND CYNTHIA S. WHITE

       DESCRIPTION:  Mr. White is requesting mitigation based on average bills of large water debt of $685.60 as a pipe was severed in the rain at night.  Meter placement is too close to vehicles passing by.  He is also requesting movement of meters at 98 Railroad and 15740 Morelli that has had the same issue with respect to pipe breakage due to vehicles driving over the meter.

       ACTION: A motion was made by Anthony Tominia, and seconded by Cathie Anderson to approve a water waiver for 97 Railroad based of average usage less cost of energy. The moving of meters at 98 Railroad and 15740 Morelli has been tabled until June.

Directors Helfrich, Larson, Anderson, Tominia, and Watson voted yes.

Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

C.   WATER WAIVER: ACCOUNT 367, 5600 BOHEMIAN HIGHWAY, (APN 075-050-006), JAMES SCHWEIZER

       DESCRIPTION:  The property owner was requesting a waiver on behalf of his tenant as RRU staff   discovered at burst pipe upon meter reading.  Meter box had to be dug out of the asphalt and replaced as it was also damaged by multiple fire engines parking/turning around in driveway in            response to a vehicle accident on Alder Creek. The property owner did not appear at the meeting.

       ACTION: The Board tabled a water waiver for account 367, 5600 Bohemian Highway.

D.   SUSPENSION OF WATER CONNECTION: Account 295, 34 McClure, (APN 075-242-007), THE RASSO TRUST

       DESCRIPTION:  The water service on account 295 has been locked off since January 26, 2016 and currently $2,319.82 is owed.  The District recorded a lien against the property on August 18, 2016 in the amount of $ 375.83 (ongoing). If the Board approves the Notice of Suspension a 30-day period for the Rasso Trust to satisfy their water obligation will commence. If unpaid the property will be removed from the customer list and tax rolls and will be required to apply and pay for a new service under provisions of Section 2.1 of Ordinance 7.

       ACTION: A motion was made by Anthony Tominia, and seconded by Cathie Anderson to move forward issuing a Notice of Suspension to the Rasso Trust, Account 295, 34 McClure (APN 075-242-007).

Directors Helfrich, Larson, Anderson, Tominia, and Watson voted yes.

Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

E.    UPDATE: COMMUNITY CONCERNS:  FIRE ACCESS AND WATER TANK SIGNAGE

DESCRIPTION: The Board discussed the concerns of residents of the fire/evacuation with respect to the “illegal camping” and evacuation signage.  Seth Murchison informed the Board that he has been talking with St. Dorothy’s.  Gary Helfrich advised, as earlier in the meeting, that despite community concerns, the camping on St. Dorothy’s is a private property issue and the District is powerless in this respect.  Director Larson suggested working more closely with St. Dorothy’s perhaps meeting with St. Dorothy’s staff/Board.

       Director Tominia requested that this item remain on the Board agenda for further discussion.

ACTION:  No action was taken.

F.    CAMP MEEKER SIGN

DESCRIPTION: The Board discussed the progress of the Camp Meeker sign and proposed repair     tentatively scheduled for May 19 and 20.  Areas to address include road closure, equipment needs, volunteer labor and miscellaneous concerns.

ACTION:  No action was taken.

X.        DIRECTORS’ REPORTS

DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

 

Director Anderson stated that she is concerned about the garbage on the bridge, which is a public road and needs to be cleared.

Director Tominia advised that the blackberries along the creek have been removed and the parking re-striping is complete.

XI.    ADJOURNMENT

As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Valery Larson that the May 2018 meeting of the Camp Meeker Board of Directors is adjourned.

Directors Helfrich, Larson, Anderson, Tominia, and Watson voted yes.

Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

            The meeting adjourned at 8:31 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2018-05-15finalminscdg2.doc

 

 

Posted in Minutes | Comments Off on Minutes, May 15, 2018

Agenda, May 15, 2018

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, May 15, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.   CALL TO ORDER

II.  ROLL CALL

III.  APPROVAL OF AGENDA

IV.  STATEMENTS OF ABSTENTION

V.  PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)
A.  Approval of Minutes
1.  April 17, 2018 minutes
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS

A.  INTRODUCTION:DAVID WOOD, GOLD RIDGE RESOURCE CONSERVATION
DESCRIPTION:  Mr. Wood has been hired by the Gold Ridge Resource Conservation District as the Lower Russian River Ombudsman and will be attending the meeting to introduce himself to the District.
PROPOSED ACTION:  No action necessary.

B.  WATER WAIVER: ACCOUNT 133, 97 RAILROAD, (APN 075-143-005)
HORACE R. AND CYNTHIA S. WHITE  (Horace White, 10 minutes)
DESCRIPTION:  The water customer is requesting mitigation based on average bills of large water debt of $685.60 as a pipe was severed in the rain at night.  Meter placement is too close to vehicles passing by.  He is also requesting movement of meters at 98 Railroad and 15740 Morelli that has had the same issue with respect to pipe breakage due to vehicles driving over the meter.
PROPOSED ACTION:  The Board may/may not approve a water waiver for 97 Railroad and moving of meters at 98 Railroad and 15740 Morelli.

C.  WATER WAIVER: ACCOUNT 367, 5600 BOHEMIAN HIGHWAY,
(APN 075-050-006), JAMES SCHWEIZER (James Schweizer, 10 minutes)
DESCRIPTION:  The property owner is requesting a waiver on behalf of his tenant as RRU staff discovered at burst pipe upon meter reading.  Meter box had to be dug out of the asphalt and replaced as it was also damaged by multiple fire engines parking/turning around in driveway in response to a vehicle accident on Alder Creek.
PROPOSED ACTION:  The Board may/may not approve a water waiver for account 367, 5600 Bohemian Highway.

D.  SUSPENSION OF WATER CONNECTION: Account 295, 34 McClure, (APN 075-242-007), THE RASSO TRUST (Staff, 5 minutes)
DESCRIPTION:  The water service on account 295 has been locked off since January 26, 2016 and currently $2,319.82 is owed.  The District recorded a lien against the property on August 18, 2016 in the amount of $ 375.83 (ongoing). If the Board approves the Notice of            Suspension a 30-day period for the Rasso Trust to satisfy their water obligation will commence.     If unpaid the property will be removed from the customer list and tax rolls and will be required to apply and pay for a new service under provisions of Section 2.1 of Ordinance 7.
PROPOSED ACTION:  The Board may/may not approve issuing a Notice of Suspension to the Rasso Trust, Account 295, 34 McClure (APN 075-242-007).

E.  UPDATE: COMMUNITY CONCERNS:FIRE ACCESS AND WATER TANK SIGNAGE
(Gary Helfrich, 10 minutes)
DESCRIPTION: The Board discussed, at its April meeting, the concerns of residents of the fire/evacuation and health hazard concerns with respect to RVs blocking the streets of Camp Meeker and adjacent to one of the water tanks. The Board will further discuss the issue and provide what information it can to the community.
PROPOSED ACTION:  The Board may/may not decide to install signage at the water tanks.

F.  CAMP MEEKER SIGN (Gary Helfrich/Anthony Tominia, 5 minutes)
DESCRIPTION: The Board will discuss the progress of the Camp Meeker sign and proposed repair tentatively scheduled for May 19 and 20.  Areas to address include road closure, equipment needs, volunteer labor and miscellaneous concerns.
PROPOSED ACTION:  The Board may/may not approve further action in regard to the sign.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place.

X.   ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, May 15, 2018

Minutes, April 17, 2018

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, April 17, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.     CALL TO ORDER
The meeting was called to order at 7:05 p.m. by President Helfrich.

II.    ROLL CALL
Directors Helfrich, Anderson, Larson, Tominia, and Watson were present.

III.   APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded by Lynn Watson to approve the agenda as posted.
Directors Helfrich, Anderson, Larson, Tominia, and Watson voted yes. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved.

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
There was no public comment.

VI.  CONSENT ITEMS
A.   Approval of Minutes
1.  March 20, 2018 minutes
A motion was made by Valery Larson, and seconded by Lynn Watson to approve the
March 20, 2018 minutes as recorded.
Directors Helfrich, Anderson, Larson, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved.

B.  Payment of Claims
Ms. Doran Girard advised that check 1749 in the amount of $166.73 issued to McPhail’s has been added to the total of warrant 2017-2018-010.
A motion was made by Cathie Anderson, and seconded by Anthony Tominia to approve the April warrant request 2017/2018-010 as follows:

2017-2018-010 RP-April 2018 4,497.58
$50,550.68* Water-April 2018 16,662.47

*USDA Loan payment of  $29, 390.63

Wells Fargo Bank Checks1737-1749, Wells Fargo Bank-Investment Account check 1012, Bank of the West checks 615 and 617 in payment of expenses and water receipt transfers, and US Bank checks 1072 &1073 for refund of Anderson Hall deposits.

Directors Helfrich, Anderson, Larson, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved.

C.  Journal Entry Approval
There were no journal entries beyond those of water receipts entry and investment account interest.

D.  Administrative and Financial Report
Ms. Doran-Girard informed the Board that the premium for State Fund will increase by 32%, that the USPS has, per the current lease terms, renewed for an additional five years at an increase of 10% rental fee, and the District’s accounting software lease has renewed at the current rate of $250.00 month.  She advised that various items of correspondence have been received regarding the Rio Nido Post Office, an inquiry regarding installation of a streetlight, and a North Coast Resource Partnership meeting.  Lastly, she reported that April 2018 tax and direct charge payments have been issued by the County of Sonoma.  At this point in the fiscal year, Recreation and Park tax revenues have decreased by 5% over last year and direct charges reduced by 6.5%.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
A.  Robert Sherrod of Russian River Utility reported that the water system is working well. There was a brief discussion about the location of the tank cleaning videos, and Director Anderson inquired regarding water customers 367 and 295 with past due accounts.  Anderson said she would attempt to contact the family members of account 295, The Rasso Trust. Currently there is a lien against the account.

VIII.  ACTION ITEMS

A.  LONG TERM PETITION FOR WATER RIGHT CHANGE ADDING FISH AND WILDLIFE
DESCRIPTION: In past years, the Board has approved filing for Temporary Urgency Change Petitions for flow releases for the fish and wildlife.  Mary Ann King, of Trout Unlimited, described that the impact of filing for a permanent change to CMRPD’s Water Permit will allow the District to release flows in the future (without filing the paperwork annually) to protect the fish and wildlife.  The estimated costs are $850 to the State Water Resources Control Board and $850 to California Department of Fish and Wildlife. Trout unlimited may be able to assist in the funding.  Directors Tominia and Watson requested clarification of the timing of the changes to the permit and were advised the release flows might occur May through November.
ACTION:  A motion was made by Anthony Tominia, and seconded by Cathie Anderson to authorize the Board President to sign the Petition For Change.
Directors Helfrich, Anderson, Larson, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved.

B.  UPDATE: BRELJE AND RACE SCOPE OF ENGINEERING SERVICES AND COST ESTIMATE 5 YEAR CAPITAL IMPROVEMENT PLAN
DESCRIPTION: At the October 2017 meeting, the Board approved going forward with the scope of engineering services and cost estimates for an evaluation of the water system capital facility improvements, repairs and maintenance including priority, anticipated schedule and an estimated cost of $22,200.00.  David Colman of Brelje and Race, District Engineers, presented a draft of the proposed Capital Improvement Projects.  Further cost estimates are needed and the system capital needs discussed with OCSD.
ACTION:  No action was taken.  The Board members will review the draft report and further action discussed at the May meeting.

C.  COMMUNITY CONCERNS:FIRE ACCESS AND WATER TANK SIGNAGE
DESCRIPTION: The Board has been advised by a number of residents of the fire/evacuation and health hazard concerns with respect to RVs blocking the streets of Camp Meeker and adjacent to one of the water tanks. Director Watson described various parking, camping and related issues occurring in Camp Meeker.  She and other residents are concerned about health, safety and fire related issues.  Director Helfrich clarified what can and cannot be done by residents relative to these issues emphasizing that the District can only address issues related to District property. Private property owners will need to deal with the impact to their properties with code enforcement or law enforcement themselves.
Director Larson suggested that a community meeting might help to inform residents regarding this issue.   John McDaniel related experience in San Francisco with this issue and stated that this problem will not be resolved soon. Discussion ensued.
Director Helfrich agreed and went on to say that he will contact the Susan Upchurch at Linda Hopkins office to see what can be done.
ACTION:  A motion was made by Anthony Tominia, and seconded by Valery Larson to install signage at the water tanks regarding camping/parking as first steps. Director Tominia will obtain the signs and will be reimbursed the costs.
Directors Helfrich, Anderson, Larson, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved.

D.  CAMP MEEKER SIGN
DESCRIPTION: The Board discussed the progress of the Camp Meeker sign and proposed repair tentatively scheduled for May 19 and 20. Areas addressed included road closure, equipment needs, volunteer labor and miscellaneous permitting concerns. Directors Helfrich and Tominia will work on volunteers and related tasks.

ACTION:  A motion was made by Anthony Tominia, and seconded by Valery Larson to approve action to include reimbursement for repairs of costs in regard to the sign.

Directors Helfrich, Anderson, Larson, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved.

E.  UPDATE:BOARD RECRUITMENT PROCESS
DESCRIPTION: The Board interviewed Chris Norberg and Patrick Stanley at length in an open question and answer session.
ACTION: The Board will vote on their selection at the May meeting.

F.  ANDERSON HALL ISSUES AND ADMINISTRATION
DESCRIPTION:  Valery Larson discussed various areas of need relating to Anderson Hall’s event/facility rental and maintenance such as a job description for a rental coordinator and necessary maintenance.
ACTION: Director Anderson will prepare a job description and list of tasks related to Anderson Hall and meet with Director Larson to effect transfer of the Post Office keys, etc.

G.  RESOLUTION 2018-005:AUTHORIZING CLOSURE OF THE US BANK ACCOUNT.
DESCRIPTION: The Board currently holds a small checking account with US Bank that was established prior to the Wells Fargo Bank accounts to accommodate receipt of funds from Paypal and hold Anderson Hall refundable deposits and rental fees.  The only signer on this account is Director Anderson.  These funds will be moved to a small checking account with Wells Fargo Bank.
ACTION:  A motion was made by Anthony Tominia, and seconded by Cathie Anderson to approve Resolution 2018-005, Authorizing Closure of US Bank Account.
Directors Helfrich, Anderson, Larson, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved.

H.  RESOLUTION 2018-006:AUTHORIZING ESTABLISHMENT OF A CHECKING ACCOUNT WITH WELLS FARGO BANK TO ACCOMODATE PAYPAL TRANSACTION TRANSFERS FOR RENTAL DEPOSITS AND FEES.
DESCRIPTION:  The Board discuss authorizing the President to establish of an account with Wells Fargo Bank for the handling of Paypal funds, deposits, and rental fees and insure that client fees and deposits are not co-mingled with tax dollars in the District’s operating account.
ACTION: A motion was made by Anthony Tominia, and seconded by Cathie Anderson to approve Resolution 2018-006 authorizing the President to open a small checking account at Wells Fargo Bank.
Directors Helfrich, Anderson, Larson, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.
PROPOSED ACTION:  No action or discussion to take place.

Director Anderson noted that the “old” Post Office has been torn down and it is her understanding that St. Dorothy’s is selling lots.  Additionally, she advised that she has turned over credit cards, keys and petty cash to District staff.
Director Tominia advised that the “Bramble Pull” is scheduled for April 23.

X.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Valery Larson that the April 2018 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Helfrich, Anderson, Larson, Tominia, and Watson voted yes.  Ayes: 5 Noes: 0 Abstain: 0 Absent: 0
The motion was approved.

The meeting adjourned at 9:14 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2018-04-17finalminscdg1.doc

 

Posted in Minutes | Comments Off on Minutes, April 17, 2018

Agenda, April 17, 2017

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, April 17, 2018 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.     CALL TO ORDER

II.    ROLL CALL

III.   APPROVAL OF AGENDA

IV.   STATEMENTS OF ABSTENTION

V.     PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.   CONSENT ITEMS (10 minutes)
A.  Approval of Minutes
1.  March 20, 2018 minutes
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.  ACTION ITEMS

A.  LONG TERM PETITION FOR WATER RIGHT CHANGE ADDING FISH AND WILDLIFE
(Mary Ann King, Trout Unlimited, Gary Helfrich, and Anthony Tominia, 10 minutes)
DESCRIPTION: In past years, the Board has approved filing for Temporary Urgency Change Petitions for flow releases for the fish and wildlife. Filing for a permanent change to CMRPD’s Water Permit will allow the District to release flows in the future (without filing the paperwork annually) to protect the fish and wildlife. The estimated costs are $850 to the State Water Resources Control Board and $850 to California Department of Fish and Wildlife. Trout unlimited may be able to assist in the funding.

PROPOSED ACTION: The Board may/may not authorize the Board President to sign the Petition For Change.

B.  UPDATE: BRELJE AND RACE SCOPE OF ENGINEERING SERVICES AND COST ESTIMATE 5 YEAR CAPITAL IMPROVEMENT PLAN (Anthony Tominia, Gary Helfrich and David Colman, Brelje and Race, 5 minutes)
DESCRIPTION: At the October 2017 meeting, the Board approved going forward with the scope of engineering services and cost estimates for an evaluation of the water system capital facility improvements, repairs and maintenance including priority, anticipated schedule and an estimated cost of $22,200.00.

PROPOSED ACTION: The Board may/may not approve further action in regard to the CIP.

C.  COMMUNITY CONCERNS: FIRE ACCESS AND WATER TANK SIGNAGE
(Lynn Watson, 10 minutes)
DESCRIPTION: The Board has been advised by a number of residents of the fire/evacuation and health hazard concerns with respect to RVs blocking the streets of Camp Meeker and adjacent to one of the water tanks. The Board will discuss the issue and provide what information it can to the community.

PROPOSED ACTION: The Board may/may not decide to install signage at the water tanks.

D.  CAMP MEEKER SIGN (Gary Helfrich/Staff, 5 minutes)
DESCRIPTION: The Board will discuss the progress of the Camp Meeker sign and proposed repair tentatively scheduled for May 19 and 20. Areas to address include road closure, equipment needs, volunteer labor and miscellaneous concerns.

PROPOSED ACTION: The Board may/may not approve further action in regard to the sign.

D.  UPDATE: BOARD RECRUITMENT PROCESS (Gary Helfrich/Staff, 5 minutes)
DESCRIPTION: The Board will review the applications submitted and interview the applicants in open session at its April 17 meeting. The Board members will vote on the final selection at the April 17 meeting as well. Individual selected will be sworn at the May 15 meeting.

PROPOSED ACTION: The Board may/may not take further action.

E.  ANDERSON HALL ISSUES AND ADMINISTRATION
(Valery Larson/Staff, 10 minutes)
DESCRIPTION: With Ms. Anderson’s proposed retirement, the Board will address various areas of need concerning Anderson Hall’s event/facility rental and maintenance such as a job description for a rental coordinator and necessary maintenance.

PROPOSED ACTION: The Board may/may not direct action regarding Anderson Hall issues and maintenance.

F.  RESOLUTION 2018-005: AUTHORIZING CLOSURE OF THE US BANK ACCOUNT.(Staff, 5 minutes)
DESCRIPTION: The Board currently holds a small checking account with US Bank that was established prior to the Wells Fargo Bank accounts to accommodate receipt of funds from Paypal and hold Anderson Hall refundable deposits and rental fees. The only signer on this account is Director Anderson. These funds will be moved to a small checking account with Wells Fargo Bank.

PROPOSED ACTION: The Board may/may not approve Resolution 2018-005 authorizing the closure of the US Bank checking account.

G.  RESOLUTION 2018-006: AUTHORIZING ESTABLISHMENT OF A CHECKING ACCOUNT WITH WELLS FARGO BANK TO ACCOMODATE PAYPAL TRANSACTION TRANSFERS FOR RENTAL DEPOSITS AND FEES. (Staff, 5 minutes)
DESCRIPTION: The Board will authorize the President to establish of an account with Wells Fargo Bank for the handling of Paypal funds, deposits, and rental fees and insure that client fees and deposits are not co-mingled with tax dollars in the District’s operating account.

PROPOSED ACTION: The Board may/ may not approve Resolution 2018-006 authorizing the         President to open a small checking account at Wells Fargo Bank.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place.

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

 

Posted in Agendas | Comments Off on Agenda, April 17, 2017