Agenda, October 17, 2017

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, October 17, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.     CALL TO ORDER

II.    ROLL CALL

III.   APPROVAL OF AGENDA

IV.   STATEMENTS OF ABSTENTION

V.    PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.   CONSENT ITEMS (10 minutes)
A.   Approval of Minutes
B.   Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS

A.  BRELJE AND RACE SCOPE OF ENGINEERING SERVICES AND COST ESTIMATE 5 YEAR CAPITAL IMPROVEMENT PLAN
(Anthony Tominia, Gary Helfrich and Brelje and Race, 15 minutes)

DESCRIPTION: The Board will discuss and review the scope of engineering services and cost estimates for an evaluation of the water system capital facility improvements, repairs and maintenance including priority, anticipated schedule and estimated cost. The water system was constructed twenty (20) years ago and some facilities are requiring increasing maintenance for continued operations. The Plan is needed to determine appropriate water rates to offset costs of system operations.
PROPOSED ACTION: The Board may/may not authorize Brelje and Race to conduct a 5-Year Capital Improvement Plan.

B.  WATER RATE STUDY (Dave Coleman. Rich Ingram-Brelje & Race and Gary Helfrich/Anthony Tominia, 10 minutes)
DESCRIPTION: Water rates have not been increased since early 2011 despite ongoing increases in costs. Brelje and Race staff and water sub-committee will present information relative to water rates, Prop 218 concerns, capital replacement program and costs for water rate study.
PROPOSED ACTION: The Board may/may not move forward with a water rate study conducted by the Reed Group in conjunction with Brelje & Race.

IX.  DIRECTORS’ REPORTS

DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

X.    ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Uncategorized | Comments Off on Agenda, October 17, 2017

Gran Fondo Camp Meeker Breakfast Sept. 30!

Click here for more information on the Levis Gran Fondo>

Posted in Events | Comments Off on Gran Fondo Camp Meeker Breakfast Sept. 30!

Agenda, September 19, 2017

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, September 19, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.        CALL TO ORDER

II.      ROLL CALL

III.     APPROVAL OF AGENDA

IV.     STATEMENTS OF ABSTENTION

V.       PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.   CONSENT ITEMS (10 minutes)
A.  Approval of Minutes
1.  August 15, 2017
B.   Payment of Claims
C.   Journal Entry Approval
1.  2017-071–Payment DWR Loan, October 2016
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.
B.  OCSD Water Permit 21214

VIII.   ACTION ITEMS

A.  RESOLUTION 2017-009: APPROVAL OF FINAL BUDGET FOR FISCAL YEAR
ENDING 6/30/2018 (Staff, 15 minutes)
DESCRIPTION: The Board will review and approve the final budget for fiscal year 7/1/2017 through 6/30/2018 and affirm the previously approved Prop 4 limitation as required by law.
PROPOSED ACTION: Adopt Resolution 2017-009 and a Final Budget for the fiscal year ending June 30, 2018 as required by law.

B.  WATER RATE STUDY (Dave Coleman. Rich Ingram-Brelje & Race and
Gary Helfrich/Anthony Tominia, 10 minutes)
DESCRIPTION: Water rates have not been increased since early 2011 despite ongoing increases in costs. Brelje and Race staff and water sub-committee will present information relative to water rates, Prop 218 concerns, capital replacement program and costs for water rate study.
PROPOSED ACTION: The Board may/may not move forward with a water rate study conducted by the Reed Group in conjunction with Brelje & Race.

C.  WATER ACCOUNT 296, 32 MCCLURE, KOLODGE PROPERTIES
(Frederico/Kolodge Properties/RRU Staff, 10 minutes)
DESCRIPTION: Frank Frederico, owner of 32 McClure, (Account 296) is requesting a credit for high usage in May and June due to a toilet leak. He contends that while there was a leaking toilet in that was repaired and doubts the accuracy of the meter reading. (Customer & Russian River Utility information included.)
PROPOSED ACTION: The Board may/may not award a one-time credit for high usage.

D.  DISTRICT MAINTENANCE (Anthony Tominia & Staff, 10 minutes)
DESCRIPTION: At the June meeting, the Board discussed a proposal for hiring of an employee to perform various services for landscaping and maintenance. It was agreed each Director would research and provide, for discussion, a description of the maintenance and repair needs. Staff will research outsourcing to services.
PROPOSED ACTION: The Board may/may not take further action.

E.  BASKETBALL COURT PAINTING (Anthony Tominia, 5 minutes)
DESCRIPTION: The Board will discuss out-sourcing the painting of lines on the basketball court.
PROPOSED ACTION: The Board may/may not approve proceeding with painting the lines on the basketball court.

F.  CAMP MEEKER SIGN (Anthony Tominia, 10 minutes)
DESCRIPTION: The Board will discuss the status of the Camp Meeker sign and proposed encroachment permitting and repairs.
PROPOSED ACTION: The Board may/may not approve further action in regard to the sign.

G.    STATE COMPENSATION INSURANCE AUDIT (Staff, 5 minutes)
DESCRIPTION: At the August Board meeting, staff advised that State Compensation is requiring an audit of actual payroll records and that the District will have to provide an inordinate amount of documents including providing contractor license and insurance copies as well as cancelled check copies despite no payroll or employees for the period specified. Staff will report on recent discussion with the SCIF auditor.
PROPOSED ACTION: The Board may or may not approve further action regarding this matter.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

X.    ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, September 19, 2017

Minutes, August 15, 2017

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, August 15, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNI

I.    CALL TO ORDER
The meeting was called to order at 7:03 p.m.

II.   ROLL CALL
Directors Anderson, Helfrich, Larson, Tominia and Watson were present.

III.    APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded by Gary Helfrich to approve the agenda as posted.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

IV.    STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
Frank Frederico explained that he is requesting a review and credit to recent water bills due to a faulty meter and that he expected his request to be on the agenda. He indicated that his health precludes his attendance at another meeting. The Board instructed that he provide receipts for his repairs to Russian River Utility staff and that the Board will review his request on September 19, 2017.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  July 18, 2017
A motion was made by Anthony Tominia, and seconded by Cathie Anderson
to approve the July 18, 2017 minutes as written.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0
2.     Correction Minutes of 4/18/2017
The minutes of April 18, 2017 Action Item referring to the removal of parcel number (075-203-002) are incorrect. The parcel removed from the tax roll is 075-203-004 (62 Montgomery).
A motion was made by Gary Helfrich, and seconded by Anthony Tominia to correct the April 18, 2017 to reflect that parcel number 075-203-004 (62 Montgomery) is the correct parcel approved for removal from the tax roll.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

B.  Payment of Claims
After discussion, a motion was made by Gary Helfrich, seconded by Cathie Anderson to approve the following warrant request 2017-2018-002 and the checks 1614-1628 and that check 1620 is void (Wells Fargo Operating), check numbers 598/599 (Bank of the West-Water) and checks 1058 US Bank for Anderson Hall refund of client deposits and transfer of Anderson Hall client rental fees.

G2017/2018-002 RP-August 2017 3,103.10
$17,051.06 Water-August 2017   9,036.81

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

C.  Journal Entry Approval
1.  JVs 2017-066, 2017-067, 2017-068- Fiscal Year End 6/30/2017
A motion was made by Gary Helfrich, and seconded by Cathie Anderson to approve JVs 2017-066, 2017-067, and 2017-068 for Fiscal Year-End 6/30/2017 as presented.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

2.  JV 2018-002
A motion was made by Anthony Tominia, and seconded by Valery Larson to approve JVs 2018-002 as presented.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

D.  Administrative and Financial Report
Ms. Doran-Girard reported that State Compensation is requiring an audit of the District’s records encompassing a multi-year review of financial and other records, that a high usage reflected in the water meter covering the firehouse and beach is not a result of faulty meter. Russian River Utility checked the meter and it is working as it should, and that the letter requesting a grant for a Gran Fondo event has been sent. Additionally, she advised that she has met with Sue Goranson’s staff regarding the 6/30/17 audit. Lastly, she informed the Board that state law requires the 2017-2018 Final Budget be adopted by 9/30/2017 and it will be presented at the September 19, meeting with the deletion of funds allocated for a November election as the County has advised the continuing of present Directors as no one had registered to run.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
A.  Jamie Dunton reported at all is well with the water system and running normally. Director Anderson requested information regarding the payment status of accounts 247 and 114.

VIII.    PUBLIC HEARING: TAKE AND REVIEW PUBLIC COMMENT 2017-2018 ANNUAL DIRECT     CHARGE BILLING VIA PROPERTY TAXES

  1. OPEN PUBLIC HEARING
    The Public Hearing to take and review public comment regarding the 2017-2018 annual Direct Charge billing via the property taxes was opened at 7:28 p.m.

Annually, the District has to provide the County of Sonoma with a report on water charges, including delinquencies. This has to be done after public hearing gives those interested a chance to speak to the report. The Board will take and review public comment on Proposed Resolution No. 2017-008, which proposes to approve the 2017-2018 annual Direct Charge billing via property taxes. Proposed Resolution No. 2017-008 is entitled:

“A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CAMP MEEKER RECREATION AND PARK DISTRICT OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2017-2018.”

2.  CLOSE PUBLIC HEARING.
As there was no public comment relative to the 2017-2018 Annual Direct Charge billing, the Public Hearing was closed at 7:30 p.m.

IX.    ACTION ITEMS

A.  ADOPTION OF RESOLUTION 2017-008: OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2017-2018.
DESCRIPTION:   Following the taking of Public Comment, as set forth above, the Board will review for adoption Proposed Resolution No. 2017-008 that Resolution proposes to over-rule protests and confirm the report on water charges and delinquent water charges for the year 2017-2018.
ACTION: A motion was made by Gary Helfrich, and seconded by Cathie Anderson to approve Resolution 2017-008 Overruling Protests and Confirming Report on Water Charges and delinquent water charges for the fiscal year 2017-2018.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

B.  GOLD RIDGE RCD/ALLIANCE REDWOODS PROPOSAL INVOLVING RELOCATION     OF ALLIANCE REDWOODS EXISTING INSTREAM WATER RIGHTS TO CAMP            MEEKER WELLS AS A PART OF DUTCH BILL CREEK FLOW RESTORATION
Jim Blake, Alliance/Brelje & Race staff
DESCRIPTION: Rich Ingram in conjunction with Brelje staff, Alliance staff, and Brelje & Race/Gold Ridge Resource Conservation District staff reviewed a proposal that Alliance relocate existing in-stream water rights to the Camp Meeker wells in order to secure the Alliance water supply and eliminate Alliance impact on Dutch Bill Creek. The concept is to keep existing system, add Alliance and upgrade to accommodate Alliance. Costs to be absorbed by Alliance. Gary Helfrich suggested that the water subcommittee go forward to investigate the proposal and come back to the Board with next steps at the September meeting.
ACTION: A motion was made by Gary Helfrich and seconded by Anthony Tominia to move forward with investigating the Gold Ridge/Alliance/Brelje and Race proposal. The Camp Meeker water subcommittee will act as Board contacts for the investigation.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

C.  WATER RATE REVIEW
DESCRIPTION: Rich Ingram, formerly of Brelje and Race reviewed the various aspects of a water rates study and suggested that the District consider utilizing the services of the Reed Group for a water rate study as the rate process has become quite complicated requiring that the District be cautious with respect to tiered rates and Prop 218 issues.
ACTION: A motion was made by Gary Helfrich, and seconded by Cathie Anderson that the water sub-committee be authorized to move forward with meeting with Brelje and the Reed group to develop a proposal to evaluate water rates from the Reed Group in conjunction with Brelje and Race.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

 

D.  WATER ACCOUNT 304, 27 HAMPTON (APN 075-244-001), SAMANTHA HARMON
DESCRIPTION: Samantha Harmon, owner of 27 Hampton, (Account 304-APN 075-244-001) presented her request for a credit for high usage in due to a broken pipe that has now been repaired. Director Tominia reviewed the constraints relative to the five-year time limitation of the credit process and the verification of repairs via receipts with Russian River Utility staff.
ACTION: A motion was made by Anthony Tominia, and seconded by Cathie Anderson to approve a credit for account 304, Samantha Harmon, upon verification of repairs and payment of energy costs. No further credits for five years.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

E.  DISTRICT MAINTENANCE
DESCRIPTION: At the June meeting, the Board discussed a proposal for hiring of an employee to perform various services for landscaping and maintenance. Director Tominia proposed the hiring of a property management service to handle rental as well as maintenance of District properties. Director Helfrich stated that there are companies approved and certified for these types of services on a list at the County.
ACTION: Director Tominia and staff will continue to investigate this issue and report at the September meeting.

F.  BASKETBALL COURT PAINTING
DESCRIPTION: The Board discussed out-sourcing the striping of lines on the basketball court no surfacing costs have been obtained.

ACTION: The Board took no action.

G.  CAMP MEEKER SIGN
DESCRIPTION: The Board will discuss the status of the Camp Meeker sign and proposed encroachment permitting and repairs. The Board continued this item until September.

ACTION: The Board took no action.

X.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

 Director Anderson reviewed purchase of benches—these items maybe available from the Juvenile Justice Center at Los Gillicos. She also advised that she will be ordering chair dollies for Anderson Hall; and further that she may not be at the September meeting.

XI.  ADJOURNMENT

As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Gary Helfrich that the August 2017 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The meeting adjourned at 8:40 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2017-08-15finalminscdg1.doc

 

 

 

Minutes of the Regular Meeting

Of the

Board of Directors of the

Camp Meeker Recreation and Park District

 

Tuesday, August 15, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)

CAMP MEEKER, CALIFORNIA

 

  1. CALL TO ORDER

The meeting was called to order at 7:03 p.m.

  1. ROLL CALL

Directors Anderson, Helfrich, Larson, Tominia and Watson were present.

III.     APPROVAL OF AGENDA

A motion was made by Cathie Anderson, and seconded by Gary Helfrich to approve the agenda as posted.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

  1. STATEMENTS OF ABSTENTION

There were no statements of abstention.

  1. PUBLIC COMMENT

Frank Frederico explained that he is requesting a review and credit to recent water bills due to a faulty meter and that he expected his request to be on the agenda. He indicated that his health precludes his attendance at another meeting. The Board instructed that he provide receipts for his repairs to Russian River Utility staff and that the Board will review his request on September 19, 2017.

  1. CONSENT ITEMS
  2. Approval of Minutes
  3. July 18, 2017

A motion was made by Anthony Tominia, and seconded by Cathie Anderson

to approve the July 18, 2017 minutes as written.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

 

  1. Correction Minutes of 4/18/2017

The minutes of April 18, 2017 Action Item referring to the removal of parcel number (075-203-002) are incorrect. The parcel removed from the tax roll is 075-203-004 (62 Montgomery).

A motion was made by Gary Helfrich, and seconded by Anthony Tominia to correct the April 18, 2017 to reflect that parcel number 075-203-004 (62 Montgomery) is the correct parcel approved for removal from the tax roll.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

 

  1. Payment of Claims

After discussion, a motion was made by Gary Helfrich, seconded by Cathie Anderson to approve the following warrant request 2017-2018-002 and the checks 1614-1628 and that check 1620 is void (Wells Fargo Operating), check numbers 598/599 (Bank of the West-Water) and checks 1058 US Bank for Anderson Hall refund of client deposits and transfer of Anderson Hall client rental fees.

G2017/2018-002 RP-August 2017 3,103.10
$17,051.06 Water-August 2017   9,036.81

 

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

 

  1. Journal Entry Approval
  2.  JVs 2017-066, 2017-067, 2017-068- Fiscal Year End 6/30/2017

A motion was made by Gary Helfrich, and seconded by Cathie Anderson to approve JVs 2017-066,

2017-067, and 2017-068 for Fiscal Year-End 6/30/2017 as presented.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

  1. JV 2018-002

A motion was made by Anthony Tominia, and seconded by Valery Larson to approve JVs 2018-002 as presented.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

 

  1. Administrative and Financial Report

Ms. Doran-Girard reported that State Compensation is requiring an audit of the District’s records encompassing a multi-year review of financial and other records, that a high usage reflected in the water meter covering the firehouse and beach is not a result of faulty meter. Russian River Utility checked the meter and it is working as it should, and that the letter requesting a grant for a Gran Fondo event has been sent. Additionally, she advised that she has met with Sue Goranson’s staff regarding the 6/30/17 audit. Lastly, she informed the Board that state law requires the 2017-2018 Final Budget be adopted by 9/30/2017 and it will be presented at the September 19, meeting with the deletion of funds allocated for a November election as the County has advised the continuing of present Directors as no one had registered to run.

VII.   REPORT OF THE WATER SYSTEM OPERATOR

  1. Jamie Dunton reported at all is well with the water system and running normally. Director Anderson requested information regarding the payment status of accounts 247 and 114.

 

VIII.    PUBLIC HEARING: TAKE AND REVIEW PUBLIC COMMENT 2017-2018 ANNUAL DIRECT     CHARGE BILLING VIA PROPERTY TAXES

  1. OPEN PUBLIC HEARING

 

The Public Hearing to take and review public comment regarding the 2017-2018 annual Direct Charge billing via the property taxes was opened at 7:28 p.m.

 

Annually, the District has to provide the County of Sonoma with a report on water charges, including delinquencies. This has to be done after public hearing gives those interested a chance to speak to the report. The Board will take and review public comment on Proposed Resolution No. 2017-008, which proposes to approve the 2017-2018 annual Direct Charge billing via property taxes. Proposed Resolution No. 2017-008 is entitled:

 

“A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CAMP MEEKER RECREATION AND PARK DISTRICT OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2017-2018.”

 

  1. CLOSE PUBLIC HEARING.

As there was no public comment relative to the 2017-2018 Annual Direct Charge billing, the                     Public Hearing was closed at 7:30 p.m.

 

  1. ACTION ITEMS

 

  1. ADOPTION OF RESOLUTION 2017-008: OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2017-2018.

DESCRIPTION:   Following the taking of Public Comment, as set forth above, the Board will review for adoption Proposed Resolution No. 2017-008 that Resolution proposes to over-rule protests and confirm the report on water charges and delinquent water charges for the year 2017-2018.

ACTION: A motion was made by Gary Helfrich, and seconded by Cathie Anderson to approve Resolution 2017-008 Overruling Protests and Confirming Report on Water Charges and delinquent water charges for the fiscal year 2017-2018.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

 

  1. GOLD RIDGE RCD/ALLIANCE REDWOODS PROPOSAL INVOLVING RELOCATION     OF ALLIANCE REDWOODS EXISTING INSTREAM WATER RIGHTS TO CAMP            MEEKER WELLS AS A PART OF DUTCH BILL CREEK FLOW RESTORATION   (Jim Blake, Alliance/Brelje & Race staff, 15 minutes)

DESCRIPTION: Rich Ingram in conjunction with Brelje staff, Alliance staff, and Brelje & Race/Gold Ridge Resource Conservation District staff reviewed a proposal that Alliance relocate existing in-stream water rights to the Camp Meeker wells in order to secure the Alliance water supply and eliminate Alliance impact on Dutch Bill Creek. The concept is to keep existing system, add Alliance and upgrade to accommodate Alliance. Costs to be absorbed by Alliance. Gary Helfrich suggested that the water subcommittee go forward to investigate the proposal and come back to the Board with next steps at the September meeting.

ACTION: A motion was made by Gary Helfrich and seconded by Anthony Tominia to move forward with investigating the Gold Ridge/Alliance/Brelje and Race proposal. The Camp Meeker water subcommittee will act as Board contacts for the investigation.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

  1. WATER RATE REVIEW

DESCRIPTION: Rich Ingram, formerly of Brelje and Race reviewed the various aspects of a water rates study and suggested that the District consider utilizing the services of the Reed Group for a water rate study as the rate process has become quite complicated requiring that the District be cautious with respect to tiered rates and Prop 218 issues.

ACTION: A motion was made by Gary Helfrich, and seconded by Cathie Anderson that the water sub-committee be authorized to move forward with meeting with Brelje and the Reed group to develop a proposal to evaluate water rates from the Reed Group in conjunction with Brelje and Race.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

 

WATER ACCOUNT 304, 27 HAMPTON (APN 075-244-001), SAMANTHA HARMON

DESCRIPTION: Samantha Harmon, owner of 27 Hampton, (Account 304-APN 075-244-001) presented her request for a credit for high usage in due to a broken pipe that has now been repaired. Director Tominia reviewed the constraints relative to the five-year time limitation of the credit process and the verification of repairs via receipts with Russian River Utility staff.

ACTION: A motion was made by Anthony Tominia, and seconded by Cathie Anderson to approve a credit for account 304, Samantha Harmon, upon verification of repairs and payment of energy costs. No further credits for five years.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

 

  1. DISTRICT MAINTENANCE

DESCRIPTION: At the June meeting, the Board discussed a proposal for hiring of an employee to perform various services for landscaping and maintenance. Director Tominia proposed the hiring of a property management service to handle rental as well as maintenance of District properties. Director Helfrich stated that there are companies approved and certified for these types of services on a list at the County.

ACTION: Director Tominia and staff will continue to investigate this issue and report at the September meeting.

  1. BASKETBALL COURT PAINTING

DESCRIPTION: The Board discussed out-sourcing the striping of lines on the basketball court no surfacing costs have been obtained.

ACTION: The Board took no action.

  1. CAMP MEEKER SIGN

DESCRIPTION: The Board will discuss the status of the Camp Meeker sign and proposed encroachment permitting and repairs. The Board continued this item until September.

ACTION: The Board took no action.

 

 

 

 

 

  1. DIRECTORS’ REPORTS

DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

 

Director Anderson reviewed purchase of benches—these items maybe available from the Juvenile Justice Center at Los Gillicos. She also advised that she will be ordering chair dollies for Anderson Hall; and further that she may not be at the September meeting.

  1. ADJOURNMENT

 

As there was no further business to be brought before the Board at this time, a motion was made by

Cathie Anderson, and seconded by Gary Helfrich that the August 2017 meeting of the Camp Meeker Board of Directors is adjourned.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The meeting adjourned at 8:40 p.m.

 

Respectfully submitted,

 

CHERYL DORAN-GIRARD

 

2017-08-15finalminscdg1.doc

 

 

 

Posted in Minutes | Comments Off on Minutes, August 15, 2017

Agenda, August 15, 2017

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, August 15, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.    CALL TO ORDER

II.   ROLL CALL

III.  APPROVAL OF AGENDA

IV.  STATEMENTS OF ABSTENTION

V.   PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)

A.  Approval of Minutes
1.  July 18, 2017
2.  Correction Minutes of 4/18/2017
B.  Payment of Claims
C.  Journal Entry Approval
1.  JVs 2017-066, 2017-067, 2017-068- Fiscal Year End 6/30/2017
2.  JV 2018-002
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
Report of operations for the current month.

VIII.    PUBLIC HEARING: TAKE AND REVIEW PUBLIC COMMENT 2017-2018 ANNUAL DIRECT     CHARGE BILLING VIA PROPERTY TAXES

A.  OPEN PUBLIC HEARING
Annually, the District has to provide the County of Sonoma with a report on water charges, including delinquencies. This has to be done after public hearing gives those interested a chance to speak to the report. The Board will take and review public comment on Proposed Resolution No. 2017-008, which proposes to approve the 2017-2018 annual Direct Charge billing via property taxes. Proposed Resolution No. 2017-008 is entitled:

“A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CAMP MEEKER RECREATION AND PARK DISTRICT OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2017-2018.”

B.  CLOSE PUBLIC HEARING.

IX.  ACTION ITEMS

A.  ADOPTION OF RESOLUTION 2017-008: OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2017-2018. (Staff, 5 minutes)
DESCRIPTION:   Following the taking of Public Comment, as set forth above, the Board will review for adoption Proposed Resolution No. 2017-008 that Resolution proposes to over-rule protests and confirm the report on water charges and delinquent water charges for the year 2017-2018.

PROPOSED ACTION: The Board may/may not adopt Resolution 2017-008.

B.  GOLD RIDGE RCD/ALLIANCE REDWOODS PROPOSAL INVOLVING RELOCATION     OF ALLIANCE REDWOODS EXISTING INSTREAM WATER RIGHTS TO CAMP            MEEKER WELLS AS A PART OF DUTCH BILL CREEK FLOW RESTORATION
(Jim Blake, Alliance/Brelje & Race staff, 15 minutes)
DESCRIPTION: Alliance Redwoods in conjunction with Brelje and Race/Gold Ridge Resource Conservation District is proposing that Alliance relocate existing in-stream water rights to the Camp Meeker wells in order to secure the Alliance water supply and eliminate Alliance impact on Dutch Bill Creek.
PROPOSED ACTION: The Board may/may not approve going forward with project.

C.  WATER RATE REVIEW (Dave Colman, Rich Ingram-Brelje & Race/Gary Helfrich, 10 minutes)
DESCRIPTION: Water rates have not been increased since early 2011 despite ongoing increases in costs. Brelje and Race staff will present information relative to water rates, 218 concerns and costs for water rate study.
PROPOSED ACTION: The Board may/may not move forward with a water rate study conducted by Brelje and Race.

D.  WATER ACCOUNT 304, 27 HAMPTON (APN 075-244-001), SAMANTHA HARMON (Samantha Harmon, 5 minutes)
DESCRIPTION: Samantha Harmon, owner of 27 Hampton, (Account 304-APN 075-244-001) is requesting a credit for high usage in due to a broken pipe that has now been repaired.
PROPOSED ACTION: The Board may/may not award a one-time credit for high usage.

E.  DISTRICT MAINTENANCE (Anthony Tominia & Staff, 10 minutes)
DESCRIPTION: At the June meeting, the Board discussed a proposal for hiring of an employee to perform various services for landscaping and maintenance. It was agreed each Director would research and provide, for discussion, a description of the maintenance and repair needs. Staff will research outsourcing to services.

PROPOSED ACTION: The Board may/may not take further action.

F.  BASKETBALL COURT PAINTING (Anthony Tominia, 5 minutes)
DESCRIPTION: The Board will discuss out-sourcing the painting of lines on the basketball court.

PROPOSED ACTION: The Board may/may not approve proceeding with painting the lines on the basketball court.

G.  CAMP MEEKER SIGN (Anthony Tominia, 10 minutes)

DESCRIPTION: The Board will discuss the status of the Camp Meeker sign and proposed encroachment permitting and repairs.

PROPOSED ACTION: The Board may/may not approve further action in regard to the sign.

X.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

XI.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, August 15, 2017

Minutes, July 18, 2017

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, July 18, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.   CALL TO ORDER
The meeting was called to order at 7:04 p.m.

II.  ROLL CALL
Directors Anderson, Helfrich, Larson, Tominia and Watson were present.

III.     APPROVAL OF AGENDA
A motion was made by Gary Helfrich, and seconded by Cathie Anderson to approve the agenda as posted.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

IV.    STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.     PUBLIC COMMENT
There was no public comment.

VI.    CONSENT ITEMS
A.  Approval of Minutes
1.  June 20, 2017
A motion was made by Cathie Anderson, and seconded by Gary Helfrich to approve the
June 20, 2017 minutes as written.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

B.  Payment of Claims
After discussion, a motion was made by Anthony Tominia, seconded by Valery Larson to approve the following warrant request 2017-2018-001 and the checks 1599-1612 and the addition to the warrant of check 1613 to Jessica Lopez in payment existing vendor amounts owed (Wells Fargo Operating), check numbers 596/597 (Bank of the West-Water) and check 1055 US Bank for Anderson Hall transfer of Anderson Hall client rental fees.

G2017/2018-001 RP-July 2017 3,370.62
$18,143.90 Water-July 2017 14,773.28

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

C.  Journal Entry Approval
There were no journal entries other than the recurrent interest and transfer items.

D.  Administrative and Financial Report
Ms. Doran-Girard reported that the tax and direct charge transfers from Sonoma County Auditor’s office are in process. There may be an additional small amount transferred to reflect year-end revenues. Further, there is a reduction in the District’s portion owed LAFCO for the 2017-18 fiscal year portion of the LAFCO operating budget. She advised quarterly returns have been filed with the State of California and that future returns must be filed electronically, the County has advised that with the removal of District funds from the County, filing of the District’s Preliminary Budget with the County is required. Lastly, she informed the Board that County staff advised that the public hearing for the Direct Charge list can be held on August 15 so that the an additional Board meeting won’t be needed to accommodate the public hearing.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
A.  Dunton reported that the system is functioning normally and reviewed maintenance issues related to recent billings. Director Anderson initiated a discussion regarding usage for accounts 247 and 304 as well a past due issues with account 295. She further inquired as to whether the leak in front of Negri’s in Occidental had been repaired.

VIII.   ACTION ITEMS

A.  WATER ACCOUNT 296, 32 MCCLURE, FREDERICO/KOLODGE PROPERTIES
(APN 075-242-008)

DESCRIPTION: After discussion of the account of Frank Frederico, owner of 32 McClure, (Account 296-APN 075-242-008) who is requesting a credit for high usage in May and June due to a toilet leak. (He contends that while there was a leaking toilet in that was repaired and doubts the accuracy of the meter reading.)

ACTION: The Board advised Russian River Utility staff that the Mr. Frederico, owner, or his property management representative needs to be present for this item to be addressed.

B.  WATER RATE REVIEW
DESCRIPTION: Gary Helfrich reviewed that water rates have not been increased since early 2011 despite ongoing increases in costs. Rich Ingram, former B&R staff member, is willing to work on a rate project for the District in conjunction with B&R.
ACTION: The Board directed staff to contact Mr. Ingram and request that he attend the August 15 Board meeting and be prepared to discuss the process including whether a 218 vote is needed and the B&R fee for conducting a rate project.

C.  DISTRICT MAINTENANCE
DESCRIPTION: The Board discussed tasks needed at District properties for landscaping and maintenance.
PROPOSED ACTION: The Board directed that the task list be to be compiled by staff and Director Tominia. Staff will research outsourcing to services and a draft “Request For Proposal” will be written and companies having appropriate skills send RFP.

D.  BASKETBALL COURT PAINTING
DESCRIPTION: The Board discussed out-sourcing the painting of lines on the basketball court. Costs for re-surfacing were estimated by Johnny Kolnes of Johnny’s Court Surfacing at $2.00/square foot and line repainting at $700.
ACTION: Director Tominia will measure the basketball court and contact the appropriate provider.

E.  CAMP MEEKER SIGN
DESCRIPTION: The Board discussed the status of the Camp Meeker sign and proposed repair. Director Helfrich advised that a “landmark” status for the sign could result in problems with any future needed repairs or repainting. Further research with respect to encroachment and other permitting with respect to repairs will be handled by Director Tominia. Once repairs are complete, A.J. Ford will paint.
ACTION: Director Tominia will move the repair process forward as needed.

F.  SOFT TRAC/MIP PROFESSIONAL SERVICES CONTRACT
DESCRIPTION: The District’s annual client care support services for its accounting software is due for renewal effective August 16. The costs (see attached) for membership participation in various support service levels range from $975.00-$4,395 annually. District Staff requested a proposal for services for an as needed basis rather than a membership contract and has been provided with an estimate for eight (8) hours of service. In other words, if the time isn’t used no cost incurred.
PROPOSED ACTION: After discussion, a motion was made by Anthony Tominia and seconded by Gary Helfrich to approve the proposal for services by Soft Trac as needed at a cost of $1,480.00 annually.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

G.  RESOLUTION 2017-007 SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY ELECTION
DESCRIPTION: The Board reviewed candidates for SDRMA Board of Directors and vote for four individuals as listed in the above-referenced Resolution 2017-007.
ACTION: A motion was made by Gary Helfrich to vote for Timothy Unruh, James Hamlin, and Cindi Beaudet as SDRMA Board members and approve Resolution 2017-007 accordingly.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

H.  CSDA 2017 ELECTION
DESCRIPTION: CSDA (California Special Districts Association) has established networks with each of six networks having three seats. The Bay Area network will elect two representatives to the CSDA Board of Directors. Ballots must be completed and returned by mail by 5:00 August 4.
ACTION: The Board selected Stanley R. Caldwell as representative to Seat C of the CSDA Board.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

Director Tominia reviewed signage and trash concerns.
Director Watson advised that she would be on vacation for a week in July.
Director Anderson advised a need for removal of the stage roll-up door, as it is not secure and cabinet issues.
Director Helfrich stated that an item for Alliance Redwoods connection to the CMRPD water system be placed on the agenda for August 15. Dave Hines is getting a package together for review and taking care of necessary documents.

X.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Gary Helfrich, and seconded by Cathie Anderson that the July 2017 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The meeting adjourned at 8:49 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2017-07-18finalminscdg1.doc

 

 

Posted in Minutes | Comments Off on Minutes, July 18, 2017

2017-08-15 Notice of Public Hearing

CAMP MEEKER RECREATION & PARK DISTRICT
NOTICE OF PUBLIC HEARING

 

Pursuant to Section 5473 of the Health and Safety Code, the Camp Meeker Recreation and Park District will file its annual report of charges for the 2015-2016 fiscal year to be levied against the lots or parcels of land to which services have been furnished by said District, in an amount and in the manner provided in accordance with Section 5470, et seq. of the Health and Safety Code and the ordinances of said District.

 

A copy of the proposed report is available for viewing on weekdays between 10:00 a.m. and 4:00 p.m. at the Camp Meeker Recreation and Park District Office and at Russian River Utility, 7131 Mirabel Rd., Forestville. The report is also available on the District’s website at www.campmeeker.org/

Download PDF of Supporting Tax Roll Documentation

You are further notified that the Camp Meeker Recreation and Park District will hold a hearing on August 15, 2017 at 7 P.M. at the Recreation and Park District Office (next to the Fire Station), Camp Meeker to hear any and all objections to the filing of said report. The owners against whom said charges will be levied shall have the right to appear at said hearing and to file any and all objections they may have to the report of said charges against said lots or parcels of land at which time said District, after due consideration, will determine whether said charges shall be levied.

 

Lynn Watson, Director

Camp Meeker Recreation and Park District

Posted in Public Notice | Comments Off on 2017-08-15 Notice of Public Hearing

Agenda, July 18, 2017

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, July 18, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.        CALL TO ORDER

II.      ROLL CALL

III.    APPROVAL OF AGENDA

IV.    STATEMENTS OF ABSTENTION

V.     PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)
A.  Approval of Minutes
1.  June 20, 2017
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS

A.  WATER ACCOUNT 296, 32 MCCLURE, KOLODGE PROPERTIES
(RRU Staff, 10 minutes)
DESCRIPTION: Frank Frederico, owner of 32 McClure, (Account 296) is requesting a credit for high usage in May and June due to a toilet leak. He contends that while there was a leaking toilet in that was repaired and doubts the accuracy of the meter reading. (Customer & Russian River Utility information included.)

B.  WATER RATE REVIEW (Gary Helfrich/Staff, 10 minutes)
DESCRIPTION: Water rates have not been increased since early 2011 despite ongoing increases in costs. The Board will discuss water rates, current policy and related matters.

PROPOSED ACTION: The Board may/may not take further action regarding this issue.

C.  DISTRICT MAINTENANCE (Board & Staff, 10 minutes)
DESCRIPTION: At the June meeting, the Board discussed a proposal for hiring of an employee to perform various services for landscaping and maintenance. It was agreed each Director would research and provide, for discussion, a description of the maintenance and repair needs. Staff will research outsourcing to services.

PROPOSED ACTION: The Board may/may not take further action.

D.  BASKETBALL COURT PAINTING (Anthony Tominia & Staff, 5 minutes)
DESCRIPTION: The Board will discuss out-sourcing the painting of lines on the basketball court.

PROPOSED ACTION: The Board may/may not approve proceeding with painting the lines on the basketball court.

E.  CAMP MEEKER SIGN (Anthony Tominia/Gary Helfrich, 10 minutes)
DESCRIPTION: The Board will discuss the status of the Camp Meeker sign and proposed repair.

PROPOSED ACTION: The Board may/may not approve further action in regard to the sign.

F.  SOFT TRAC/MIP PROFESSIONAL SERVICES CONTRACT (Staff, 10 minutes)
DESCRIPTION: The District’s annual client care support services for its accounting software is due for renewal effective August 16. The costs (see attached) for membership participation in various support service levels range from $975.00-$4,395 annually. District Staff requested a proposal for services for an as needed basis rather than a membership contract and has been provided with an estimate for eight (8) hours of service. In other words, if the time isn’t used no cost incurred.

PROPOSED ACTION: The Board may/may not approve a contract with Soft Trac.

G.  RESOLUTION 2017-007 SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY ELECTION (Staff, 5 minutes)
DESCRIPTION: The Board will select candidates for SDRMA Board of Directors and vote for four individuals as listed in the above-referenced Resolution 2017-007.
PROPOSED ACTION: The Board may/may not select four individuals to serve on the SDRMA Board and approve Resolution 2017-007 accordingly.

H.  CSDA 2017 ELECTION (Staff, 5 minutes)
DESCRIPTION: CSDA (California Special Districts Association) has established networks with each of six networks having three seats. The Bay Area network will elect two representatives to the CSDA Board of Directors. Ballots must be completed and returned by mail by 5:00 August 4.

PROPOSED ACTION: The Board may/may not vote for two representatives to the CSDA Board.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, July 18, 2017

Minutes, June 20, 2017

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, June 20, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)

CAMP MEEKER, CALIFORNIA

I.    CALL TO ORDER
The meeting was called to order at 7:03 p.m.

II.   ROLL CALL
Directors Anderson, Helfrich, Larson, Tominia and Watson were present.

III.  APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded by Gary Helfrich to approve the agenda as posted.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.   PUBLIC COMMENT
There was no public comment.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  April 22, 2017
A motion was made by Gary Helfrich, and seconded by Valery Larson to approve the
April 22, 2017 minutes as written.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0
2.  May 16, 2017
A motion was made by Cathie Anderson, and seconded by Anthony Tominia to approve       the May 16, 2017 minutes as written.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

B.  Payment of Claims
After discussion, a motion was made by Gary Helfrich, seconded by Cathie Anderson to approve the following warrant request and the checks 1584-1598 in payment thereof (Wells Fargo Operating), check numbers 594/595 (Bank of the West-Water) and check 1050 US Bank for Anderson Hall transfer of Anderson Hall client rental fees.

G2016/2017-013 RP-June 2017 6,833.87
$33,867.28 Water-March 2017 27,033.41

C.  Journal Entry Approval
There were no journal entries other than the recurrent interest and transfer items.

D.  Administrative and Financial Report
Ms. Doran-Girard requested vacation absence information from the Board and advised of direct charge deadlines, proposed audit schedule, EDD reporting, and other related matters.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
Jamie Dunton of Russian River Utility advised the Board in depth of issues arising relative to a second instance of broken underground piping at Alliance Redwoods. He estimates that costs of a more permanent resolution are $50K-100K.
Director Anderson inquired about customer account 396 and Mr. Dunton advised that there was a leaking toilet.
Additionally, he informed the Board that the installation of individual meters at the well site required by the Division of Drinking Water is estimated to be completed June 22.

VIII.   ACTION ITEMS

A.  RESOLUTION 2017-004: APPROVAL OF PRELIMINARY BUDGET FOR FISCAL YEAR COMMENCING JULY 1, 2017 AND ENDING JUNE 30, 2018.
DESCRIPTION: The Board will review the proposed preliminary budget, which California law requires adopted by June 30, 2017.
ACTION: A motion was made by Anthony Tominia, and seconded by Valery Larson to approve Resolution 2017-004, Approval of Preliminary Budget for the fiscal year ending June 30, 2018.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

B.  RESOLUTION 2017-005: APPROVAL OF DISTRICT APPROPRIATION LIMIT JULY 1, 2017 THROUGH JUNE 30, 2018.
DESCRIPTION: California State law requires the District, annually, to choose an appropriations (spending) limit and the method by which the limit is determined. This law was adopted by the California voters through the Initiative Process in 1979. It was known as Prop 4, and it basically adds further limits on taxation limits under Prop 13. The way the annual Appropriations Limit law works, a District may not levy taxes greater than the prior year, adjusted for a cost of living factor. Since Camp Meeker never spends more than its allowed Appropriations Limit [i.e. your District runs on less tax dollars than otherwise allowed], this Annual Appropriations Limit process is largely a formality for the District and its Board.   The Appropriations Limit does, however, serve as the maximum amount of tax dollar generated money that can be spent by the District.  Traditionally, the District has used the standardized appropriations limit calculations provided by the County of Sonoma auditor’s office. Note that this limit applies only to the District’s tax dollars, and does not set a limit on the “enterprise” sourced revenues (i.e. the dollars you pay for water). The County of Sonoma Auditor recommends that the District’s limit be established at $277,206 for the fiscal year ending June 30, 2018.

ACTION: A motion was made by Anthony Tominia, and seconded Gary Helfrich to approve Resolution 2017-005 establishing the District’s appropriation’s limit for the fiscal year ending June 30, 2018.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

C.  RESOLUTION 2016-006: TRANSFER OF FUNDS RECREATION AND PARK OPERATING FUND TO WATER OPERATIONS FUND FOR FISCAL YEAR ENDING JUNE 30, 2017.
DESCRIPTION:   The Board adopted Resolution 2015-007 on June 23, 2015 regarding the disposition of $23,887.00 owed the water fund by the Recreation and Park fund and determined that the amount owed would be allowed to “float” and subject to review 2017. The District’s fiscal officer is proposing a transfer from the Recreation and Park Capital fund of $5,000.00 to reduce the total amount due and to develop a further repayment plan by September 30, 2017.
ACTION: A motion was made by Gary Helfrich, and seconded by Cathie Anderson to transfer $5,000 from Recreation and Park funds to the Water Operating Fund to apply toward outstanding amounts owed the water fund from the Recreation & Park fund. The Board will develop a plan for resolution of the remaining balance by September 30.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

D.  DISTRICT MAINTENANCE EMPLOYEE
DESCRIPTION: Director Anderson has proposed the hiring of an individual to perform maintenance and small repair items for Anderson Hall and other sites. The Board discussed a job description, associated costs and out-sourcing solutions in depth.

ACTION: The Board agreed that the directors would gather information and submit to staff by July 12 in order that a job description and possible outsourcing issues be discussed at the July board meeting.

E.  BASKETBALL COURT PAINTING
DESCRIPTION: The Board discussed out-sourcing the painting of lines on the basketball court and Director Tominia and staff will research estimates of costs of professional line painting and court re-surfacing and present to the Board in July.

ACTION: The Board took no action with respect to painting the lines on the basketball court.

F.  CAMP MEEKER SIGN
DESCRIPTION: Director Anderson advised that a Camp Meeker resident has volunteered to repair and paint the Camp Meeker sign. The Board discussed the status of the Camp Meeker sign and ways to assist in proposed volunteer repair. Director Tominia volunteered to be responsible for the sign issues. Director Helfrich will contact County staff regarding establishment of the sign as a historic landmark and put Director Tominia in touch with appropriate personnel.

ACTION: The Board took no action in regard to the sign.

G.  RESEARCH REQUEST-DUTCH BILL CREEK ELIAS LOPEZ
DESCRIPTION: The District has received a request from Elias Lopez, a graduate student at CSU Stanislaus (email in Board packet) to use a stretch of Dutch Bill Creek behind the Post Office for his thesis project.   The Board will discuss the request and appropriate procedures.
ACTION: The Board directed staff to respond to Mr. Lopez advising that Dutch Bill area described in his email is public property and that the District would appreciate results of his work as it may assist in grant funding applications.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

Director Anderson reposted regarding Chipper Day postcards, Forest Unlimited event at Anderson Hall; Board of Equalization fire assessment fee; office locking issues; and bus stop. She proposed a field trip to walk the District properties possibly on a Sunday.
Director Tominia advised that the District has received the Habitat grant and funds will be available effective July 1, 2017. The proposed work to be completed by the Conservation Corps volunteers.
Director Helfrich related that his recent work with Linda Hopkins has offered the opportunity to discuss the pilot program issue and that there will be no pilot program in Camp Meeker ever. He also reviewed community land use/road maintenance proposed planning and related infrastructure and services.

X.  ADJOURNMENT

As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Gary Helfrich that the June 2017 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Helfrich, Larson, Tominia, and Watson voted yes. Director Anderson was absent.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The meeting adjourned at 8:31 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2017-06-20draftminscdg1.doc

 

 

Posted in Minutes | Comments Off on Minutes, June 20, 2017

Agenda, June 20, 2017

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, June 20, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.   CALL TO ORDER

II.  ROLL CALL

III. APPROVAL OF AGENDA

IV.  STATEMENTS OF ABSTENTION

V.  PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)

A.  Approval of Minutes
1.  April 22, 2017
2.  May 16, 2017
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS

A.  RESOLUTION 2017-004: APPROVAL OF PRELIMINARY BUDGET FOR FISCAL YEAR COMMENCING JULY 1, 2017 AND ENDING JUNE 30, 2018.
(Cathie Anderson & Staff, 10 minutes)

DESCRIPTION: The Board will review the proposed preliminary budget, which California law requires adopted by June 30, 2017.
PROPOSED ACTION: The Board may/may not approve Resolution 2017-004, Approval of Preliminary Budget for the fiscal year ending June 30, 2018.

B.  RESOLUTION 2017-005: APPROVAL OF DISTRICT APPROPRIATION LIMIT
JULY 1, 2017 THROUGH JUNE 30, 2018. (Staff, 5 minutes)
DESCRIPTION: California State law requires the District, annually, to choose an appropriations (spending) limit and the method by which the limit is determined. This law was adopted by the California voters through the Initiative Process in 1979. It was known as Prop 4, and it basically adds further limits on taxation limits under Prop 13. The way the annual Appropriations Limit law works, a District may not levy taxes greater than the prior year, adjusted for a cost of living factor. Since Camp Meeker never spends more than its allowed Appropriations Limit [i.e. your District runs on less tax dollars than otherwise allowed], this Annual Appropriations Limit process is largely a formality for the District and its Board.   The Appropriations Limit does, however, serve as the maximum amount of tax dollar generated money that can be spent by the District.  Traditionally, the District has used the standardized appropriations limit calculations provided by the County of Sonoma auditor’s office. Note that this limit applies only to the District’s tax dollars, and does not set a limit on the “enterprise” sourced revenues (i.e. the dollars you pay for water). The County of Sonoma Auditor recommends that the District’s limit be established at $277,206 for the fiscal year ending June 30, 2018.
PROPOSED ACTION: The Board may/may not will decide whether to approve Resolution 2017-005 establishing the District’s appropriation’s limit for the fiscal year ending June 30, 2018.

C.  RESOLUTION 2016-006: TRANSFER OF FUNDS RECREATION AND PARK OPERATING FUND TO WATER OPERATIONS FUND FOR FISCAL YEAR ENDING JUNE 30, 2017.  (Staff, 5 minutes)
DESCRIPTION:   The Board adopted Resolution 2015-007 on June 23, 2015 regarding the disposition of $23,887.00 owed the water fund by the capital fund and determined that the amount owed would be allowed to “float” and subject to review 2017. The District’s fiscal officer is proposing a transfer from the Recreation and Park Capital fund of $5,000.00 to reduce the total amount due and to develop a further repayment plan by September 30, 2017.
PROPOSED ACTION: The Board may/may not take further action regarding transfer of funds.

D.  DISTRICT MAINTENANCE EMPLOYEE (Cathie Anderson, 10 minutes)
DESCRIPTION: Director Anderson has proposed the hiring of an individual to perform maintenance and small repair items for Anderson Hall and other sites. The Board will review a job description and associated costs.
PROPOSED ACTION: The Board may/may not authorize going forward with hiring of an employee to perform maintenance and repair tasks.

E.  BASKETBALL COURT PAINTING (Gary Helfrich, 5 minutes)
DESCRIPTION: The Board will discuss out-sourcing the painting of lines on the basketball court.
PROPOSED ACTION: The Board may/may not approve proceeding with painting the lines on the basketball court.

F.  CAMP MEEKER SIGN (Cathie Anderson/Gary Helfrich, 10 minutes)
DESCRIPTION: The Board will discuss the status of the Camp Meeker sign and proposed repair.
PROPOSED ACTION: The Board may/may not approve further action in regard to the sign.

G.  RESEARCH REQUEST-DUTCH BILL CREEK ELIAS LOPEZ (Staff, 3 minutes)
DESCRIPTION: The District has received a request from Elias Lopez, a graduate student at CSU Stanislaus (email in Board packet) to use a stretch of Dutch Bill Creek behind the Post Office for his thesis project.   The Board will discuss the request and appropriate procedures.
PROPOSED ACTION: The Board may/may not take further action regarding this issue.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, June 20, 2017