Agenda, December 19, 2017

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, December 19, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.   CALL TO ORDER

II.  ROLL CALL

III.     OATH OF OFFICE (Lynn Watson)
President Watson will administer the oath to Directors Helfrich, Larson & Tominia

IV.  APPROVAL OF AGENDA

V.  STATEMENTS OF ABSTENTION

VI.  PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VII.   CONSENT ITEMS (10 minutes)
A.  Approval of Minutes
1.  September 19, 2017 minutes
2.  October 17, 2017 minutes
3.  November 21, 2017 minutes
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VIII.  REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

IX.  ACTION ITEMS

A.  WATER RATE STUDY (Gary Helfrich/Anthony Tominia, 10 minutes)
DESCRIPTION: Water rates have not been increased since early 2011 despite ongoing increases in costs. Brelje and Race staff and water sub-committee will present information relative to water rates, Prop 218 concerns, capital replacement program and costs for water rate study. This issue was tabled at the October Board meeting pending resolution of some questions.

PROPOSED ACTION: The Board may/may not move forward with a water rate study conducted by the Reed Group in conjunction with Brelje & Race.

B.  REQUIRED ACTION WATER RIGHT PERMIT DEVELOPMENT SCHEDULE
(Gary Helfrich/Anthony Tominia & Russian River Utility, 10 minutes)
DESCRIPTION: The California Water Board has advised that District’s water right permit development schedule will end on December 31, 2017. Per the State Water Resources Control Board letter of November 17, 2017 the District must take action to a.) request license; b.) petition for an extension of time; or c.) request a revocation of the permit if the project is abandoned or cannot be completed.

PROPOSED ACTION: The Board may/may not authorize notification to the State that the water project is complete and ready for licensing.

C.  WATER CUSTOMER INFORMATION/PRIVACY CONCERNS
(Anthony Tominia/Staff, 5 minutes)
DESCRIPTION: Karen McBride of RCAC has requested names and addresses including mailing labels from the Board and also from Russian River Utility. To date the District staff has refused to provide that information due to privacy concerns and possibly setting a precedent with respect to providing customer information to anyone asking. The Board will discuss this issue with the intent to provide District staff with appropriate information. The District’s Counsel may also provide an opinion.

PROPOSED ACTION: The Board may/may not direct District staff and Russian River Utility regarding this issue.

D.  COUNTY OF SONOMA-IMPACT OF FIRES TO PROPERTY TAX REVENUES
(Staff, 5 minutes)
DESCRIPTION: The County of Sonoma Auditor-Controller-Treasurer-Tax Collector has advised that the fire damage will have an adverse effect on property tax revenues and has provided an estimate of revenue losses to each agency. The Board will discuss the impact of the loss of revenue on its budget and planned projects.

PROPOSED ACTION: The Board may/may not take action on this issue.

E.  SONOMA COUNTY 2017 PAVEMENT PRESERVATION PROGRAM
(Gary Helfrich, 5 minutes)
DESCRIPTION: The County of Sonoma has advised that the asphalt concrete overlay on Bohemian Highway will impact 29 water valves, 2 water meters and a utility box. The Board will discuss necessity, payment and other issues related to the 2017 Pavement Preservation Program. The County will award the contract to the lowest responsible bidder and wants Camp Meeker to agree to pay the bid price plus a percentage for other items.

PROPOSED ACTION: The Board may/may not take further action regarding the 2017 Pavement Preservation Program.

F.  FIRE SAFETY AND NOTIFICATION (Lynn Watson, 10 minutes)
DESCRIPTION: At the November Board meeting, the Board directed staff to prepare a draft of a letter to the Sonoma County Board of Supervisors regarding emergency evacuation and community notification procedures for Camp Meeker.

PROPOSED ACTION: The Board may/may not take action with respect to the draft letter.

G.  BOARD RECRUITMENT PROCESS (Lynn Watson, 10 minutes)
DESCRIPTION: The Board will discuss the recruitment process, draft materials and discuss the formal process for Board retirement including the timing of the recruitment.

PROPOSED ACTION: The Board may/may not take further action.

H.  DISTRICT POLICIES AND PROCEDURES-BOARD OFFICERS (Staff, 5 minutes)
DESCRIPTION: As a result of the April 2017 planning session, a draft of the District’s policy and procedures manual is in the process of being written. The Board discussed rotation of officer terms at the planning session and a draft policy related to officer terms will be presented for approval and inclusion in the final policy and procedures manual.

PROPOSED ACTION: The Board may/may not approve the Board officers’ policy.

I.  RATE INCREASE ADMINISTRATIVE SERVICES (Cheryl Doran-Girard, 10 minutes)
DESCRIPTION: The District’s administrative service is informing the Board of the necessity of an increase in its hourly rate. Presently, the District’s audits, liaison and equipment usage needs are handled from the contractor’s office site. Hourly rates have not been increased since 2010, and costs over the course of the more than twenty-year time period have increased 2-3% per year for office operations alone. A comparison of like functions discloses that hourly rates/salaries for similar positions in both the private and public sectors have far out-paced the current rate charged for highly experienced individuals. Ms. Doran-Girard is proposing a rate increase to $60.00 hour.

PROPOSED ACTION: The Board may/may not approve the rate increase to $60 per hour effective January 1, 2018.

J.  DISTRICT PARKING (Cathie Anderson, 5 minutes)
DESCRIPTION: Director Anderson will discuss District parking.

PROPOSED ACTION: The Board may/may not take further action regarding this issue.

X.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

 XI.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

 

Posted in Agendas | Comments Off on Agenda, December 19, 2017

Minutes, November 21, 2017

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, November 21, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.    CALL TO ORDER
The meeting was called to order at 7:05 p.m.

II.  ROLL CALL
Directors Anderson, Helfrich, and Tominia were present. Director Watson was absent due to illness and Director Larson was not in attendance.

III. APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded by Anthony Tominia to approve the agenda as posted.
Directors Anderson, Helfrich, and Tominia voted yes. Directors Larson and Watson were absent.
The motion was approved. Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

IV. STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
There was no public comment.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  September 19, 2017 minutes
2.  October 17, 2017 minutes
Approval of minutes for September 19 and October 17 was tabled until the December Board meeting. There was not a sufficient quorum available and attending both meetings to vote.
B.  Payment of Claims
After discussion, a motion was made by Cathie Anderson, seconded by Anthony Tominia to approve the following warrant request 2017-2018-005 and the checks 1653-1665 drawn on the Wells Fargo Bank checking account as well as Bank of the West checks 604 and 605 for transfer of water receipts required by allocation.

G2017/2018-005 RP-November 2017 4,154.27
$17,752.42 Water-November 2017 13,598.15

Directors Anderson, Helfrich, and Tominia voted yes. Directors Larson and Watson were absent.
The motion was approved. Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

C.  Journal Entry Approval
A motion was made by Anthony Tominia, and seconded by Cathie Anderson to approve JV                    2017-071 to record the September 2016 payment for DWR loan by the County of Sonoma.
Directors Anderson, Helfrich, and Tominia voted yes. Directors Larson and Watson were absent.
The motion was approved. Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

D.  Administrative and Financial Report
Ms. Doran-Girard reported regarding the scheduling of the District financial audit with Goranson and Associates and the SCIF audit. She provided updates relative to Gran Fondo funding, third quarter payroll tax returns, CSDA dues payment by VISA, and 2018 EDD rates. Additionally, the Board was informed that AB1479-Public Records Act requires the District to assign a Board member and/or District Counsel to review each public records act request. Other items reviewed were RCAC income survey and community privacy concerns, costs related to the County Pavement Preservation program, an award from SDRMA for five years without claims, and miscellaneous correspondence received.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
Jamie Dunton of Russian River Utility, water system operator, reported that the pump at the Tower site had failed and was replaced. He further advised regarding the District’s permit and license to pump water could be best addressed with B&R. He informed the Board that all other operations are proceeding normally. Director Anderson inquired regarding water customer #339 delinquency.

VIII.   ACTION ITEMS

A.  BRELJE AND RACE SCOPE OF ENGINEERING SERVICES AND COST ESTIMATE 5 YEAR CAPITAL IMPROVEMENT PLAN
DESCRIPTION: At the October meeting, the Board approved going forward with the scope of engineering services and cost estimates for an evaluation of the water system capital facility improvements, repairs and maintenance including priority, anticipated schedule and an estimated cost of $22,200.00. The Board action, at the time, did not direct the Board President to sign the contract or source of funds for payment.
ACTION: A motion was made by Anthony Tominia to authorize Vice-President Helfrich to sign the contract with Brelje and Race to conduct a 5-Year Capital Improvement Plan and direct staff that the cost of $22,200.00 be paid from the District’s Water Capital fund.
Directors Anderson, Helfrich, and Tominia voted yes. Directors Larson and Watson were absent.

The motion was approved. Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

B.  WATER RATE STUDY
DESCRIPTION: Water rates have not been increased since early 2011 despite ongoing increases in costs. Brelje and Race staff and water sub-committee will present information relative to water rates, Prop 218 concerns, capital replacement program and costs for water rate study. This issue was tabled at the October Board meeting pending resolution of some questions.

ACTION: The Board tabled the Water Rate Study issue until its December meeting.

C.  WEBSITE UPDATE WAVEMAKER MEDIA
DESCRIPTION: The District’s website is its “home base” for residents and information about public meetings, District events, facilities management and to inform residents of upcoming public decisions. The current website is experiencing issues. It was developed in 2010 and while it has worked well for many years, it lacks the ability to be upgraded and is showing problems with updating, posting and booking Anderson Hall rentals due to its outdated technology that lacks the ability to be upgraded past its current state. Wavemaker Media is proposing an upgrade that will be able to be move into the future at a cost of $3,000.
ACTION: A motion was made by Anthony Tominia, and seconded by Cathie Anderson to authorize Vice President Helfrich to sign the contract with Wavemaker Media to update to the District’s website theme with Wavemaker Media at a cost of not to exceed $3,300.00.
Directors Anderson, Helfrich, and Tominia voted yes. Directors Larson and Watson were absent.

The motion was approved. Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

D.  FIRE SAFETY AND NOTIFICATION
DESCRIPTION: At the October Board meeting, Kevin Cogliandro inquired regarding interest in creation of an emergency evacuation plan and whether the “old” water tank at Sequoia and Tower could be used for water storage in case of an emergency. The Board discussed an evacuation and community notification plan. Director Helfrich suggested that the Board draft a letter to the County Board of Supervisors and Linda Hopkins regarding establishment of effective means of notification to the Camp Meeker community.
ACTION: The Board directed staff to prepare a draft letter to the County regarding emergency evacuation and community notification to insure public safety.

E.  BOARD RETIREMENT PROCESS
DESCRIPTION: The Board will discuss the process for Board retirement including the process for recruitment of a new Board member.
ACTION: It was agreed that the Board will send a postcard to the community in January and that Tom Austin will be contacted to promote in his column.

F.  DISTRICT POLICIES AND PROCEDURES
DESCRIPTION: As a result of the April 2017 planning session, a draft of the District’s policy and procedures manual is in the process of being written. The Board will discuss areas to be included in the manual that will, when completed and adopted by the Board, be added to the District’s website. Director Helfrich requested that those rules and procedures used to develop the policies and procedures be provided to him.
ACTION: The Board took no further action.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

 Director Anderson expressed disappointment that there was no CMVFD spaghetti feed and commented in the basketball court.
Director Tominia related his plan for the Habitat grant and use of con crew and hopefully Sonoma State volunteers.

 X.  ADJOURNMENT

As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Anthony Tominia that the November 2017 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Anderson, Helfrich, and Tominia voted yes. Directors Larson and Watson were absent.

The motion was approved. Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

The meeting adjourned at 8:14 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2017-11-21finalminscdg2.doc

Posted in Minutes | Comments Off on Minutes, November 21, 2017

Agenda, November 21, 2017

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, November 21, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.     CALL TO ORDER

II.   ROLL CALL

III.  APPROVAL OF AGENDA

IV.  STATEMENTS OF ABSTENTION

V.   PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)

A.  Approval of Minutes
1.  September 19, 2017 minutes
2.  October 17, 2017 minutes
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS

A.  BRELJE AND RACE SCOPE OF ENGINEERING SERVICES AND COST ESTIMATE 5 YEAR CAPITAL IMPROVEMENT PLAN (Anthony Tominia, Gary Helfrich and Brelje and Race, 5 minutes)

DESCRIPTION: At the October meeting, the Board approved going forward with the scope of engineering services and cost estimates for an evaluation of the water system capital facility improvements, repairs and maintenance including priority, anticipated schedule and an estimated cost of $22,200.00. The Board action, at the time, did not direct the Board President to sign the contract or source of funds for payment.

PROPOSED ACTION: The Board may/may not authorize President Watson to sign the contract with Brelje and Race to conduct a 5-Year Capital Improvement Plan and direct the costs be paid from the District’s Capital fund.

B.  WATER RATE STUDY (Rich Ingram-Brelje & Race and Gary Helfrich/Anthony Tominia, 15 minutes)
DESCRIPTION: Water rates have not been increased since early 2011 despite ongoing increases in costs. Brelje and Race staff and water sub-committee will present information relative to water rates, Prop 218 concerns, capital replacement program and costs for water rate study. This issue was tabled at the October Board meeting pending resolution of some questions.

PROPOSED ACTION: The Board may/may not move forward with a water rate study conducted by the Reed Group in conjunction with Brelje & Race.

C.  WEBSITE UPDATE WAVEMAKER MEDIA (Staff, 10 minutes)
DESCRIPTION: The District’s website is its “home base” for residents and information about public meetings, District events, facilities management and to inform residents of upcoming public decisions. The current website is experiencing issues. It was developed in 2010 and while it has worked well for many years, it lacks the ability to be upgraded and is showing problems with updating, posting and booking Anderson Hall rentals due to its outdated technology that lacks the ability to be upgraded past its current state. Wavemaker Media is proposing an upgrade that will be able to be move into the future at a cost of $3,000.

PROPOSED ACTION: The Board may/may not approve going forward with an update to the District’s website theme with Wavemaker Media at a cost of approximately $3,000.00.

D.  FIRE SAFETY AND NOTIFICATION
DESCRIPTION: At the October Board meeting, Kevin Cogliandro inquired regarding interest in creation of an emergency evacuation plan and whether the “old” water tank at Sequoia and Tower could be used for water storage in case of an emergency. The Board will discuss these issues as well as community notification.

PROPOSED ACTION: The Board may/may not take further action.

E.  BOARD RETIREMENT PROCESS (Lynn Watson, 10 minutes)
DESCRIPTION: The Board will discuss the process for Board retirement including the process for recruitment of a new Board member.

PROPOSED ACTION: The Board may/may not take further action.

E.  DISTRICT POLICIES AND PROCEDURES (Staff, 5 minutes)
DESCRIPTION: As a result of the April 2017 planning session, a draft of the District’s policy and procedures manual is in the process of being written. The Board will discuss areas to be included in the manual that will, when completed and adopted by the Board, be added to the District’s website.

PROPOSED ACTION: The Board may/may not take further action.

IX.  DIRECTORS’ REPORTS

DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

2017-11-21finalagendacdg3.doc

Posted in Agendas | Comments Off on Agenda, November 21, 2017

Minutes, October 17, 2017

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, October 17, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

 

I.     CALL TO ORDER
The meeting was called to order at 7:05 p.m.

II.   ROLL CALL
Directors Anderson, Larson, Tominia and Watson were present. Director Helfrich was absent due to mandatory work required as a result of the Santa Rosa firestorms. Ms. Doran-Girard was not in attendance also.

III.   APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded by Valery Larson to approve the agenda as posted.
Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

IV.    STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.    PUBLIC COMMENT
Kevin Cogliandro 1.) suggested CMVFD and CMRPD work to create an emergency evacuation plan, and 2.) is interested in whether or not the old water tank at Sequoia and Tower could be used for water storage in case of emergency.

VI.  CONSENT ITEMS

A.  Approval of Minutes
September 19, 2017 minutes were tabled due to issues related to firestorms in Santa Rosa.
B.  Payment of Claims
After discussion, a motion was made by Valery Larson, seconded by Cathie Anderson to approve the following warrant request 2017-2018-004 and the checks 1643-1652 drawn on theWells Fargo Bank checking account.
Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.

The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1
C.  Journal Entry Approval
There were no journal entries presented.

D.  Administrative and Financial Report
Ms. Doran-Girard was not in attendance due to family issues arising from the firestorms.

VII.   REPORT OF THE WATER SYSTEM OPERATOR

The meeting between the water subcommittee, Russian River Utility staff, and David Coleman of Brelje and Race at the treatment facility near Alliance Redwoods was discussed focusing on the following:

  • The upgrade at the well site would only apply to the Camp Meeker well;
  • 4 (2 or Camp Meeker) new booster pumps and an upgrade to existing infrastructure would be provided by Alliance;
  • David Coleman and Jamie Dunton were to exchange emails and documents to extrapolate what costs would be, using a similar agreement for Alliance per year to that existing with Occidental for participation in the water system.

VIII.   ACTION ITEMS

A.  BRELJE AND RACE SCOPE OF ENGINEERING SERVICES AND COST ESTIMATE 5 YEAR CAPITAL IMPROVEMENT PLAN
DESCRIPTION: The Board discussed and reviewed the scope of engineering services and a cost estimate of $22,200.00 for an evaluation of the water system capital facility improvements, repairs and maintenance including priority, anticipated schedule and estimated cost. The water system was constructed twenty (20) years ago and some facilities are requiring increasing maintenance for continued operations. The Plan is needed to determine appropriate water rates to offset costs of system operations.
ACTION: A motion was made by Anthony Tominia, and seconded by Valery Larson to approve preparation of a Capital Improvement Plan by Brelje and Race by March 2017 at a cost of $22,200.00 and authorize President Watson to sign the appropriate documents related to the project.
Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.

The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

B.  WATER RATE STUDY
DESCRIPTION: Water rates have not been increased since early 2011 despite ongoing increases in costs. Brelje and Race staff and water sub-committee will present information relative to water rates, Prop 218 concerns, capital replacement program and costs for water rate study.
ACTION: A motion was made by Anthony Tominia, and seconded by Valery Larson to table approval of the water rate study contingent upon completion of the Capital Improvement Plan by Brelje and Race.
Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.

The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

 Director Anderson announced that she will be stepping down from the Board sometime after the new year and has discussed participation with a member of the Camp Meeker community. She will remain in place if needed for a smooth transition. In addition, she would like to see Anderson Hall remain so named permanently.

X.  ADJOURNMENT

As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Valery Larson that the October 2017 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.

The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

The meeting adjourned at 8:38 p.m.

Respectfully submitted,

ANTHONY TOMINIA

2017-10-17finalminscdg1.doc

 

 

 

 

Posted in Minutes | Comments Off on Minutes, October 17, 2017

Minutes, September 19, 2017

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, September 19, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.    CALL TO ORDER
The meeting was called to order at 7:05 p.m.

II.   ROLL CALL
Directors Helfrich, Larson, Tominia and Watson were present. Director Anderson was absent.

III.  APPROVAL OF AGENDA
A motion was made by Anthony Tominia, and seconded by Valery Larson to approve the agenda with the addition of authorization for signing of the OGALS contract for the Habitat Grant.
Directors Helfrich, Larson, and Tominia voted yes. Directors Anderson and Watson were absent.

The motion was approved. Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

IV.   STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.    PUBLIC COMMENT
Linnea Tennyson of 143 Madrone and CMVFD Board advised that 1.) CMVFD is exploring a new roof for the firehouse; 2.) Fire Department would like to have Anderson Hall for 11/11 for a fundraising event; and, further, 3.) clean up of the firehouse is being planned with exploration of a container for storage. As a Camp Meeker resident, she would like a cleanup of the roads before winter.
Kate Riza of Reza Environmental, a North Coast Resources partner, outlined a participation in DWR program for regional water systems and the need to conduct an in-depth needs assessment of Camp Meeker to determine eligibility for future grant funding as a disadvantaged community.
Charles Reed, North Coast Regional Quality Control staff member, stated that it had been determined eight months ago that Camp Meeker is not a disadvantaged community. He went on to outline his work with upgrading septic systems to meet requirements to reduce Russian River pathogens and work with Sonoma County for grants and loans to upgrade.
Karen McBride, Rural Community Assistance Corporation, a nonprofit corporation that works to provide funding for wastewater treatment and disposal. She is working with Charles Reed of NCRQC Board to setup community assistance to Monte Rio. She would like to offer a community workshop with the intent of conducting an income survey to determine what opportunities are available to Camp Meeker.
Director Helfrich thanked Ms. McBride for approaching the Board and stated that a community forum may be a way for Camp Meeker residents to obtain information and become comfortable with an income survey.
Director Tominia suggested that the Board go forward with a community meeting.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  August 15, 2017
A motion was made by Anthony Tominia, and seconded by Valery Larson to approve the August 15, 2017 minutes as written.
Directors Helfrich, Larson, and Tominia voted yes. Directors Anderson and Watson were absent.

The motion was approved. Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

B.  Payment of Claims
After discussion, a motion was made by Anthony Tominia, seconded by Valery Larson to approve the following warrant request 2017-2018-003 and the checks 1629-1642 (Wells Fargo Operating), check numbers 600/601 (Bank of the West-Water) for water receipts transfer, check 1010 (Wells Fargo Investment Account) in payment of USDA loan, and checks 1060-1064 US Bank for Anderson Hall refund of client deposits and transfer of Anderson Hall client rental fees.

G2017/2018-003 RP-September 2017 3,630.16
$83,564.88* Water-September 2017 15,752.64

*USDA Payment of $64,182.08

Directors Helfrich, Larson, and Tominia voted yes. Directors Anderson and Watson were absent.

The motion was approved. Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

President Watson entered the meeting at 8:04 p.m.

C.  Journal Entry Approval
1.  2017-071, Payment DWR Loan, October 2016
A motion was made by Gary Helfrich, and seconded by Anthony Tominia to approve JV 2017-071 as presented.
Directors Helfrich, Larson, Tominia and Watson voted yes. Director Anderson was absent.

The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

D.  Administrative and Financial Report
Ms. Doran-Girard reported that the date of the District audit has been revised to November, that the oaths of office will be at the December meeting as well as the election of officers per discussions at the April 2017 planning session. Bank signature cards will have to be completed by the new officers. She went on to discuss booking/data entry and areas related to Anderson Hall recordkeeping as well as issues occurring with the website as upgrades are needed.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
Jamie Dunton of Russian River Utility reported that the Alliance Booster pump had failed and he estimates the cost to bring all back online is approximately $3,000.00. The failed motor will be repaired and used as a spare.
He also advised that OCSD Water Permit 21214 has been approved and their well will activate on October 17. Director Tominia inquired as to the impact at the well site in the event that Alliance comes to fruition. Mr. Dunton advised that no water from the OCSD well would be used for that purpose. Director Helfrich concurred and went on to advise that the Alliance upgrade would be for one well only. Rich Ingram stated that ideally it would be good to upgrade both. Discussion ensued.

VIII.   ACTION ITEMS

AUTHORIZATION TO SIGN OGALS (Office of Grants and Local Services-State Parks) CONTRACT FOR HABITAT GRANT
DESCRIPTION: The District was awarded a Habitat Grant by State Parks. Funds are not made available by the State until after commencement of the new budget year on July 1, contracts for the grant funds are not forwarded until the funding is available. The District must sign the contract to obtain the funds.
ACTION: A motion was made by Anthony Tominia, and seconded by Valery Larson to authorize the Board President to sign the Habitat Grant Fund contract with State Parks.
Directors Helfrich, Larson, Tominia and Watson voted yes. Director Anderson was absent.

The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

B.  RESOLUTION 2017-009: APPROVAL OF FINAL BUDGET FOR FISCAL YEAR
ENDING 6/30/2018
DESCRIPTION: The Board reviewed the final budget for fiscal year 7/1/2017 through 6/30/2018 and affirmed the previously approved Prop 4 limitation as required by law.
ACTION: A motion was made by Valery Larson, and seconded by Anthony Tominia to adopt Resolution 2017-009 and a Final Budget for the fiscal year ending June 30, 2018 as required by law.
Directors Helfrich, Larson, Tominia and Watson voted yes. Director Anderson was absent.

The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

C.  WATER RATE STUDY
DESCRIPTION: Water rates have not been increased since early 2011 despite ongoing increases in costs. Brelje and Race staff and water sub-committee presented information relative to water rates, Prop 218 concerns, capital replacement program and costs for water rate study. Director Helfrich stated that he felt tiered water rates are an effective incentive to conservation of water and he is concerned that there will be no environmental benefit without tiered rates. Rich Ingram concurred and went on to state that, given legal precedents at present, he would be concerned about legal challenge to a tiered rate structure. Discussion ensued.
ACTION: A motion was made by Gary Helfrich, and seconded by Valery Larson to defer approval of the Reed proposal until the October meeting, and, to direct Brelje and Race to provide a detailed estimate of costs to complete a Capital Improvement Study and present at the October Board meeting.
Directors Helfrich, Larson, Tominia and Watson voted yes. Director Anderson was absent.

The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

D.  WATER ACCOUNT 296, 32 MCCLURE, KOLODGE PROPERTIES

DESCRIPTION: Frank Frederico, owner of 32 McClure, (Account 296) attended the August meeting to request a credit for high usage in May and June due to a toilet leak. He contends that while there was a leaking toilet that was repaired and doubts the accuracy of the meter reading. (Customer & Russian River Utility information included.)
ACTION: After discussion, a motion was made by Anthony Tominia, and seconded by Valery Larson to grant a one-time refund of charges less the cost of electricity.
Directors Helfrich, Larson, Tominia and Watson voted yes. Director Anderson was absent.

The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

E.  DISTRICT MAINTENANCE
DESCRIPTION: At the June meeting, the Board discussed a proposal for hiring of an employee to perform various services for landscaping and maintenance. It was agreed each Director would research and provide, for discussion, a description of the maintenance and repair needs. Staff will research outsourcing to services.
ACTION: The Board agreed to table the issue of District maintenance until the October meeting therefore, no action was taken.

F.  BASKETBALL COURT PAINTING
DESCRIPTION: Director Tominia advised that he has received basketball court stencils used for all courts and will purchase sealant and paint to complete the project.
ACTION: A motion was made by Gary Helfrich, and seconded by Lynn Watson to authorize Anthony Tominia to stencil the basketball court and to be reimbursed for the supplies to do so.
Directors Helfrich, Larson, Tominia and Watson voted yes. Director Anderson was absent.

The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

G.  CAMP MEEKER SIGN
DESCRIPTION: Director Tominia advised that Director Anderson would attempt to contact A.J. Ford regarding the sign. Director Helfrich informed the Board that the cost of a public works encroachment permit is $380.00. He advised that the permit would allow closure of the road with a safety plan and CHP.
ACTION: The Board will further discuss the moving forward regarding the Camp Meeker sign and proposed encroachment permitting and repairs at the October meeting.

H.  STATE COMPENSATION INSURANCE AUDIT
DESCRIPTION: At the August Board meeting, staff advised that State Compensation is requiring an audit of actual payroll records and that the District will have to provide an inordinate amount of documents including providing contractor license and insurance copies as well as cancelled check copies despite no payroll or employees for the period specified. Staff will report on recent discussion with the SCIF auditor.

ACTION: Staff reported no change in the status of SCIF audit issues.

IX.  DIRECTORS’ REPORTS

DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

 Director Tominia suggested signage at the Madrone Avenue Park. Additionally, he stated that while no funding has been received from Gran Fondo, he has continued to plan an event and will keep costs low. He also spoke regarding Alliance diversion issues.

X.  ADJOURNMENT

As there was no further business to be brought before the Board at this time, a motion was made by Anthony Tominia, and seconded by Valery Larson that the September 2017 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Helfrich, Larson, Tominia and Watson voted yes. Director Anderson was absent.

The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

The meeting adjourned at 9:04 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2017-09-19finalminscdg1.doc

Posted in Minutes | Comments Off on Minutes, September 19, 2017

Agenda, October 17, 2017

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, October 17, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.     CALL TO ORDER

II.    ROLL CALL

III.   APPROVAL OF AGENDA

IV.   STATEMENTS OF ABSTENTION

V.    PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.   CONSENT ITEMS (10 minutes)
A.   Approval of Minutes
B.   Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS

A.  BRELJE AND RACE SCOPE OF ENGINEERING SERVICES AND COST ESTIMATE 5 YEAR CAPITAL IMPROVEMENT PLAN
(Anthony Tominia, Gary Helfrich and Brelje and Race, 15 minutes)

DESCRIPTION: The Board will discuss and review the scope of engineering services and cost estimates for an evaluation of the water system capital facility improvements, repairs and maintenance including priority, anticipated schedule and estimated cost. The water system was constructed twenty (20) years ago and some facilities are requiring increasing maintenance for continued operations. The Plan is needed to determine appropriate water rates to offset costs of system operations.
PROPOSED ACTION: The Board may/may not authorize Brelje and Race to conduct a 5-Year Capital Improvement Plan.

B.  WATER RATE STUDY (Dave Coleman. Rich Ingram-Brelje & Race and Gary Helfrich/Anthony Tominia, 10 minutes)
DESCRIPTION: Water rates have not been increased since early 2011 despite ongoing increases in costs. Brelje and Race staff and water sub-committee will present information relative to water rates, Prop 218 concerns, capital replacement program and costs for water rate study.
PROPOSED ACTION: The Board may/may not move forward with a water rate study conducted by the Reed Group in conjunction with Brelje & Race.

IX.  DIRECTORS’ REPORTS

DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

X.    ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Uncategorized | Comments Off on Agenda, October 17, 2017

Gran Fondo Camp Meeker Breakfast Sept. 30!

Click here for more information on the Levis Gran Fondo>

Posted in Events | Comments Off on Gran Fondo Camp Meeker Breakfast Sept. 30!

Agenda, September 19, 2017

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, September 19, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.        CALL TO ORDER

II.      ROLL CALL

III.     APPROVAL OF AGENDA

IV.     STATEMENTS OF ABSTENTION

V.       PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.   CONSENT ITEMS (10 minutes)
A.  Approval of Minutes
1.  August 15, 2017
B.   Payment of Claims
C.   Journal Entry Approval
1.  2017-071–Payment DWR Loan, October 2016
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.
B.  OCSD Water Permit 21214

VIII.   ACTION ITEMS

A.  RESOLUTION 2017-009: APPROVAL OF FINAL BUDGET FOR FISCAL YEAR
ENDING 6/30/2018 (Staff, 15 minutes)
DESCRIPTION: The Board will review and approve the final budget for fiscal year 7/1/2017 through 6/30/2018 and affirm the previously approved Prop 4 limitation as required by law.
PROPOSED ACTION: Adopt Resolution 2017-009 and a Final Budget for the fiscal year ending June 30, 2018 as required by law.

B.  WATER RATE STUDY (Dave Coleman. Rich Ingram-Brelje & Race and
Gary Helfrich/Anthony Tominia, 10 minutes)
DESCRIPTION: Water rates have not been increased since early 2011 despite ongoing increases in costs. Brelje and Race staff and water sub-committee will present information relative to water rates, Prop 218 concerns, capital replacement program and costs for water rate study.
PROPOSED ACTION: The Board may/may not move forward with a water rate study conducted by the Reed Group in conjunction with Brelje & Race.

C.  WATER ACCOUNT 296, 32 MCCLURE, KOLODGE PROPERTIES
(Frederico/Kolodge Properties/RRU Staff, 10 minutes)
DESCRIPTION: Frank Frederico, owner of 32 McClure, (Account 296) is requesting a credit for high usage in May and June due to a toilet leak. He contends that while there was a leaking toilet in that was repaired and doubts the accuracy of the meter reading. (Customer & Russian River Utility information included.)
PROPOSED ACTION: The Board may/may not award a one-time credit for high usage.

D.  DISTRICT MAINTENANCE (Anthony Tominia & Staff, 10 minutes)
DESCRIPTION: At the June meeting, the Board discussed a proposal for hiring of an employee to perform various services for landscaping and maintenance. It was agreed each Director would research and provide, for discussion, a description of the maintenance and repair needs. Staff will research outsourcing to services.
PROPOSED ACTION: The Board may/may not take further action.

E.  BASKETBALL COURT PAINTING (Anthony Tominia, 5 minutes)
DESCRIPTION: The Board will discuss out-sourcing the painting of lines on the basketball court.
PROPOSED ACTION: The Board may/may not approve proceeding with painting the lines on the basketball court.

F.  CAMP MEEKER SIGN (Anthony Tominia, 10 minutes)
DESCRIPTION: The Board will discuss the status of the Camp Meeker sign and proposed encroachment permitting and repairs.
PROPOSED ACTION: The Board may/may not approve further action in regard to the sign.

G.    STATE COMPENSATION INSURANCE AUDIT (Staff, 5 minutes)
DESCRIPTION: At the August Board meeting, staff advised that State Compensation is requiring an audit of actual payroll records and that the District will have to provide an inordinate amount of documents including providing contractor license and insurance copies as well as cancelled check copies despite no payroll or employees for the period specified. Staff will report on recent discussion with the SCIF auditor.
PROPOSED ACTION: The Board may or may not approve further action regarding this matter.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

X.    ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, September 19, 2017

Minutes, August 15, 2017

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, August 15, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNI

I.    CALL TO ORDER
The meeting was called to order at 7:03 p.m.

II.   ROLL CALL
Directors Anderson, Helfrich, Larson, Tominia and Watson were present.

III.    APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded by Gary Helfrich to approve the agenda as posted.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

IV.    STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
Frank Frederico explained that he is requesting a review and credit to recent water bills due to a faulty meter and that he expected his request to be on the agenda. He indicated that his health precludes his attendance at another meeting. The Board instructed that he provide receipts for his repairs to Russian River Utility staff and that the Board will review his request on September 19, 2017.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  July 18, 2017
A motion was made by Anthony Tominia, and seconded by Cathie Anderson
to approve the July 18, 2017 minutes as written.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0
2.     Correction Minutes of 4/18/2017
The minutes of April 18, 2017 Action Item referring to the removal of parcel number (075-203-002) are incorrect. The parcel removed from the tax roll is 075-203-004 (62 Montgomery).
A motion was made by Gary Helfrich, and seconded by Anthony Tominia to correct the April 18, 2017 to reflect that parcel number 075-203-004 (62 Montgomery) is the correct parcel approved for removal from the tax roll.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

B.  Payment of Claims
After discussion, a motion was made by Gary Helfrich, seconded by Cathie Anderson to approve the following warrant request 2017-2018-002 and the checks 1614-1628 and that check 1620 is void (Wells Fargo Operating), check numbers 598/599 (Bank of the West-Water) and checks 1058 US Bank for Anderson Hall refund of client deposits and transfer of Anderson Hall client rental fees.

G2017/2018-002 RP-August 2017 3,103.10
$17,051.06 Water-August 2017   9,036.81

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

C.  Journal Entry Approval
1.  JVs 2017-066, 2017-067, 2017-068- Fiscal Year End 6/30/2017
A motion was made by Gary Helfrich, and seconded by Cathie Anderson to approve JVs 2017-066, 2017-067, and 2017-068 for Fiscal Year-End 6/30/2017 as presented.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

2.  JV 2018-002
A motion was made by Anthony Tominia, and seconded by Valery Larson to approve JVs 2018-002 as presented.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

D.  Administrative and Financial Report
Ms. Doran-Girard reported that State Compensation is requiring an audit of the District’s records encompassing a multi-year review of financial and other records, that a high usage reflected in the water meter covering the firehouse and beach is not a result of faulty meter. Russian River Utility checked the meter and it is working as it should, and that the letter requesting a grant for a Gran Fondo event has been sent. Additionally, she advised that she has met with Sue Goranson’s staff regarding the 6/30/17 audit. Lastly, she informed the Board that state law requires the 2017-2018 Final Budget be adopted by 9/30/2017 and it will be presented at the September 19, meeting with the deletion of funds allocated for a November election as the County has advised the continuing of present Directors as no one had registered to run.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
A.  Jamie Dunton reported at all is well with the water system and running normally. Director Anderson requested information regarding the payment status of accounts 247 and 114.

VIII.    PUBLIC HEARING: TAKE AND REVIEW PUBLIC COMMENT 2017-2018 ANNUAL DIRECT     CHARGE BILLING VIA PROPERTY TAXES

  1. OPEN PUBLIC HEARING
    The Public Hearing to take and review public comment regarding the 2017-2018 annual Direct Charge billing via the property taxes was opened at 7:28 p.m.

Annually, the District has to provide the County of Sonoma with a report on water charges, including delinquencies. This has to be done after public hearing gives those interested a chance to speak to the report. The Board will take and review public comment on Proposed Resolution No. 2017-008, which proposes to approve the 2017-2018 annual Direct Charge billing via property taxes. Proposed Resolution No. 2017-008 is entitled:

“A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CAMP MEEKER RECREATION AND PARK DISTRICT OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2017-2018.”

2.  CLOSE PUBLIC HEARING.
As there was no public comment relative to the 2017-2018 Annual Direct Charge billing, the Public Hearing was closed at 7:30 p.m.

IX.    ACTION ITEMS

A.  ADOPTION OF RESOLUTION 2017-008: OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2017-2018.
DESCRIPTION:   Following the taking of Public Comment, as set forth above, the Board will review for adoption Proposed Resolution No. 2017-008 that Resolution proposes to over-rule protests and confirm the report on water charges and delinquent water charges for the year 2017-2018.
ACTION: A motion was made by Gary Helfrich, and seconded by Cathie Anderson to approve Resolution 2017-008 Overruling Protests and Confirming Report on Water Charges and delinquent water charges for the fiscal year 2017-2018.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

B.  GOLD RIDGE RCD/ALLIANCE REDWOODS PROPOSAL INVOLVING RELOCATION     OF ALLIANCE REDWOODS EXISTING INSTREAM WATER RIGHTS TO CAMP            MEEKER WELLS AS A PART OF DUTCH BILL CREEK FLOW RESTORATION
Jim Blake, Alliance/Brelje & Race staff
DESCRIPTION: Rich Ingram in conjunction with Brelje staff, Alliance staff, and Brelje & Race/Gold Ridge Resource Conservation District staff reviewed a proposal that Alliance relocate existing in-stream water rights to the Camp Meeker wells in order to secure the Alliance water supply and eliminate Alliance impact on Dutch Bill Creek. The concept is to keep existing system, add Alliance and upgrade to accommodate Alliance. Costs to be absorbed by Alliance. Gary Helfrich suggested that the water subcommittee go forward to investigate the proposal and come back to the Board with next steps at the September meeting.
ACTION: A motion was made by Gary Helfrich and seconded by Anthony Tominia to move forward with investigating the Gold Ridge/Alliance/Brelje and Race proposal. The Camp Meeker water subcommittee will act as Board contacts for the investigation.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

C.  WATER RATE REVIEW
DESCRIPTION: Rich Ingram, formerly of Brelje and Race reviewed the various aspects of a water rates study and suggested that the District consider utilizing the services of the Reed Group for a water rate study as the rate process has become quite complicated requiring that the District be cautious with respect to tiered rates and Prop 218 issues.
ACTION: A motion was made by Gary Helfrich, and seconded by Cathie Anderson that the water sub-committee be authorized to move forward with meeting with Brelje and the Reed group to develop a proposal to evaluate water rates from the Reed Group in conjunction with Brelje and Race.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

 

D.  WATER ACCOUNT 304, 27 HAMPTON (APN 075-244-001), SAMANTHA HARMON
DESCRIPTION: Samantha Harmon, owner of 27 Hampton, (Account 304-APN 075-244-001) presented her request for a credit for high usage in due to a broken pipe that has now been repaired. Director Tominia reviewed the constraints relative to the five-year time limitation of the credit process and the verification of repairs via receipts with Russian River Utility staff.
ACTION: A motion was made by Anthony Tominia, and seconded by Cathie Anderson to approve a credit for account 304, Samantha Harmon, upon verification of repairs and payment of energy costs. No further credits for five years.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

E.  DISTRICT MAINTENANCE
DESCRIPTION: At the June meeting, the Board discussed a proposal for hiring of an employee to perform various services for landscaping and maintenance. Director Tominia proposed the hiring of a property management service to handle rental as well as maintenance of District properties. Director Helfrich stated that there are companies approved and certified for these types of services on a list at the County.
ACTION: Director Tominia and staff will continue to investigate this issue and report at the September meeting.

F.  BASKETBALL COURT PAINTING
DESCRIPTION: The Board discussed out-sourcing the striping of lines on the basketball court no surfacing costs have been obtained.

ACTION: The Board took no action.

G.  CAMP MEEKER SIGN
DESCRIPTION: The Board will discuss the status of the Camp Meeker sign and proposed encroachment permitting and repairs. The Board continued this item until September.

ACTION: The Board took no action.

X.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

 Director Anderson reviewed purchase of benches—these items maybe available from the Juvenile Justice Center at Los Gillicos. She also advised that she will be ordering chair dollies for Anderson Hall; and further that she may not be at the September meeting.

XI.  ADJOURNMENT

As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Gary Helfrich that the August 2017 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The meeting adjourned at 8:40 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2017-08-15finalminscdg1.doc

 

 

 

Minutes of the Regular Meeting

Of the

Board of Directors of the

Camp Meeker Recreation and Park District

 

Tuesday, August 15, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)

CAMP MEEKER, CALIFORNIA

 

  1. CALL TO ORDER

The meeting was called to order at 7:03 p.m.

  1. ROLL CALL

Directors Anderson, Helfrich, Larson, Tominia and Watson were present.

III.     APPROVAL OF AGENDA

A motion was made by Cathie Anderson, and seconded by Gary Helfrich to approve the agenda as posted.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

  1. STATEMENTS OF ABSTENTION

There were no statements of abstention.

  1. PUBLIC COMMENT

Frank Frederico explained that he is requesting a review and credit to recent water bills due to a faulty meter and that he expected his request to be on the agenda. He indicated that his health precludes his attendance at another meeting. The Board instructed that he provide receipts for his repairs to Russian River Utility staff and that the Board will review his request on September 19, 2017.

  1. CONSENT ITEMS
  2. Approval of Minutes
  3. July 18, 2017

A motion was made by Anthony Tominia, and seconded by Cathie Anderson

to approve the July 18, 2017 minutes as written.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

 

  1. Correction Minutes of 4/18/2017

The minutes of April 18, 2017 Action Item referring to the removal of parcel number (075-203-002) are incorrect. The parcel removed from the tax roll is 075-203-004 (62 Montgomery).

A motion was made by Gary Helfrich, and seconded by Anthony Tominia to correct the April 18, 2017 to reflect that parcel number 075-203-004 (62 Montgomery) is the correct parcel approved for removal from the tax roll.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

 

  1. Payment of Claims

After discussion, a motion was made by Gary Helfrich, seconded by Cathie Anderson to approve the following warrant request 2017-2018-002 and the checks 1614-1628 and that check 1620 is void (Wells Fargo Operating), check numbers 598/599 (Bank of the West-Water) and checks 1058 US Bank for Anderson Hall refund of client deposits and transfer of Anderson Hall client rental fees.

G2017/2018-002 RP-August 2017 3,103.10
$17,051.06 Water-August 2017   9,036.81

 

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

 

  1. Journal Entry Approval
  2.  JVs 2017-066, 2017-067, 2017-068- Fiscal Year End 6/30/2017

A motion was made by Gary Helfrich, and seconded by Cathie Anderson to approve JVs 2017-066,

2017-067, and 2017-068 for Fiscal Year-End 6/30/2017 as presented.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

  1. JV 2018-002

A motion was made by Anthony Tominia, and seconded by Valery Larson to approve JVs 2018-002 as presented.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

 

  1. Administrative and Financial Report

Ms. Doran-Girard reported that State Compensation is requiring an audit of the District’s records encompassing a multi-year review of financial and other records, that a high usage reflected in the water meter covering the firehouse and beach is not a result of faulty meter. Russian River Utility checked the meter and it is working as it should, and that the letter requesting a grant for a Gran Fondo event has been sent. Additionally, she advised that she has met with Sue Goranson’s staff regarding the 6/30/17 audit. Lastly, she informed the Board that state law requires the 2017-2018 Final Budget be adopted by 9/30/2017 and it will be presented at the September 19, meeting with the deletion of funds allocated for a November election as the County has advised the continuing of present Directors as no one had registered to run.

VII.   REPORT OF THE WATER SYSTEM OPERATOR

  1. Jamie Dunton reported at all is well with the water system and running normally. Director Anderson requested information regarding the payment status of accounts 247 and 114.

 

VIII.    PUBLIC HEARING: TAKE AND REVIEW PUBLIC COMMENT 2017-2018 ANNUAL DIRECT     CHARGE BILLING VIA PROPERTY TAXES

  1. OPEN PUBLIC HEARING

 

The Public Hearing to take and review public comment regarding the 2017-2018 annual Direct Charge billing via the property taxes was opened at 7:28 p.m.

 

Annually, the District has to provide the County of Sonoma with a report on water charges, including delinquencies. This has to be done after public hearing gives those interested a chance to speak to the report. The Board will take and review public comment on Proposed Resolution No. 2017-008, which proposes to approve the 2017-2018 annual Direct Charge billing via property taxes. Proposed Resolution No. 2017-008 is entitled:

 

“A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CAMP MEEKER RECREATION AND PARK DISTRICT OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2017-2018.”

 

  1. CLOSE PUBLIC HEARING.

As there was no public comment relative to the 2017-2018 Annual Direct Charge billing, the                     Public Hearing was closed at 7:30 p.m.

 

  1. ACTION ITEMS

 

  1. ADOPTION OF RESOLUTION 2017-008: OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2017-2018.

DESCRIPTION:   Following the taking of Public Comment, as set forth above, the Board will review for adoption Proposed Resolution No. 2017-008 that Resolution proposes to over-rule protests and confirm the report on water charges and delinquent water charges for the year 2017-2018.

ACTION: A motion was made by Gary Helfrich, and seconded by Cathie Anderson to approve Resolution 2017-008 Overruling Protests and Confirming Report on Water Charges and delinquent water charges for the fiscal year 2017-2018.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

 

  1. GOLD RIDGE RCD/ALLIANCE REDWOODS PROPOSAL INVOLVING RELOCATION     OF ALLIANCE REDWOODS EXISTING INSTREAM WATER RIGHTS TO CAMP            MEEKER WELLS AS A PART OF DUTCH BILL CREEK FLOW RESTORATION   (Jim Blake, Alliance/Brelje & Race staff, 15 minutes)

DESCRIPTION: Rich Ingram in conjunction with Brelje staff, Alliance staff, and Brelje & Race/Gold Ridge Resource Conservation District staff reviewed a proposal that Alliance relocate existing in-stream water rights to the Camp Meeker wells in order to secure the Alliance water supply and eliminate Alliance impact on Dutch Bill Creek. The concept is to keep existing system, add Alliance and upgrade to accommodate Alliance. Costs to be absorbed by Alliance. Gary Helfrich suggested that the water subcommittee go forward to investigate the proposal and come back to the Board with next steps at the September meeting.

ACTION: A motion was made by Gary Helfrich and seconded by Anthony Tominia to move forward with investigating the Gold Ridge/Alliance/Brelje and Race proposal. The Camp Meeker water subcommittee will act as Board contacts for the investigation.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

  1. WATER RATE REVIEW

DESCRIPTION: Rich Ingram, formerly of Brelje and Race reviewed the various aspects of a water rates study and suggested that the District consider utilizing the services of the Reed Group for a water rate study as the rate process has become quite complicated requiring that the District be cautious with respect to tiered rates and Prop 218 issues.

ACTION: A motion was made by Gary Helfrich, and seconded by Cathie Anderson that the water sub-committee be authorized to move forward with meeting with Brelje and the Reed group to develop a proposal to evaluate water rates from the Reed Group in conjunction with Brelje and Race.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

 

WATER ACCOUNT 304, 27 HAMPTON (APN 075-244-001), SAMANTHA HARMON

DESCRIPTION: Samantha Harmon, owner of 27 Hampton, (Account 304-APN 075-244-001) presented her request for a credit for high usage in due to a broken pipe that has now been repaired. Director Tominia reviewed the constraints relative to the five-year time limitation of the credit process and the verification of repairs via receipts with Russian River Utility staff.

ACTION: A motion was made by Anthony Tominia, and seconded by Cathie Anderson to approve a credit for account 304, Samantha Harmon, upon verification of repairs and payment of energy costs. No further credits for five years.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

 

  1. DISTRICT MAINTENANCE

DESCRIPTION: At the June meeting, the Board discussed a proposal for hiring of an employee to perform various services for landscaping and maintenance. Director Tominia proposed the hiring of a property management service to handle rental as well as maintenance of District properties. Director Helfrich stated that there are companies approved and certified for these types of services on a list at the County.

ACTION: Director Tominia and staff will continue to investigate this issue and report at the September meeting.

  1. BASKETBALL COURT PAINTING

DESCRIPTION: The Board discussed out-sourcing the striping of lines on the basketball court no surfacing costs have been obtained.

ACTION: The Board took no action.

  1. CAMP MEEKER SIGN

DESCRIPTION: The Board will discuss the status of the Camp Meeker sign and proposed encroachment permitting and repairs. The Board continued this item until September.

ACTION: The Board took no action.

 

 

 

 

 

  1. DIRECTORS’ REPORTS

DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

 

Director Anderson reviewed purchase of benches—these items maybe available from the Juvenile Justice Center at Los Gillicos. She also advised that she will be ordering chair dollies for Anderson Hall; and further that she may not be at the September meeting.

  1. ADJOURNMENT

 

As there was no further business to be brought before the Board at this time, a motion was made by

Cathie Anderson, and seconded by Gary Helfrich that the August 2017 meeting of the Camp Meeker Board of Directors is adjourned.

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The meeting adjourned at 8:40 p.m.

 

Respectfully submitted,

 

CHERYL DORAN-GIRARD

 

2017-08-15finalminscdg1.doc

 

 

 

Posted in Minutes | Comments Off on Minutes, August 15, 2017

Agenda, August 15, 2017

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, August 15, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.    CALL TO ORDER

II.   ROLL CALL

III.  APPROVAL OF AGENDA

IV.  STATEMENTS OF ABSTENTION

V.   PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)

A.  Approval of Minutes
1.  July 18, 2017
2.  Correction Minutes of 4/18/2017
B.  Payment of Claims
C.  Journal Entry Approval
1.  JVs 2017-066, 2017-067, 2017-068- Fiscal Year End 6/30/2017
2.  JV 2018-002
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
Report of operations for the current month.

VIII.    PUBLIC HEARING: TAKE AND REVIEW PUBLIC COMMENT 2017-2018 ANNUAL DIRECT     CHARGE BILLING VIA PROPERTY TAXES

A.  OPEN PUBLIC HEARING
Annually, the District has to provide the County of Sonoma with a report on water charges, including delinquencies. This has to be done after public hearing gives those interested a chance to speak to the report. The Board will take and review public comment on Proposed Resolution No. 2017-008, which proposes to approve the 2017-2018 annual Direct Charge billing via property taxes. Proposed Resolution No. 2017-008 is entitled:

“A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CAMP MEEKER RECREATION AND PARK DISTRICT OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2017-2018.”

B.  CLOSE PUBLIC HEARING.

IX.  ACTION ITEMS

A.  ADOPTION OF RESOLUTION 2017-008: OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2017-2018. (Staff, 5 minutes)
DESCRIPTION:   Following the taking of Public Comment, as set forth above, the Board will review for adoption Proposed Resolution No. 2017-008 that Resolution proposes to over-rule protests and confirm the report on water charges and delinquent water charges for the year 2017-2018.

PROPOSED ACTION: The Board may/may not adopt Resolution 2017-008.

B.  GOLD RIDGE RCD/ALLIANCE REDWOODS PROPOSAL INVOLVING RELOCATION     OF ALLIANCE REDWOODS EXISTING INSTREAM WATER RIGHTS TO CAMP            MEEKER WELLS AS A PART OF DUTCH BILL CREEK FLOW RESTORATION
(Jim Blake, Alliance/Brelje & Race staff, 15 minutes)
DESCRIPTION: Alliance Redwoods in conjunction with Brelje and Race/Gold Ridge Resource Conservation District is proposing that Alliance relocate existing in-stream water rights to the Camp Meeker wells in order to secure the Alliance water supply and eliminate Alliance impact on Dutch Bill Creek.
PROPOSED ACTION: The Board may/may not approve going forward with project.

C.  WATER RATE REVIEW (Dave Colman, Rich Ingram-Brelje & Race/Gary Helfrich, 10 minutes)
DESCRIPTION: Water rates have not been increased since early 2011 despite ongoing increases in costs. Brelje and Race staff will present information relative to water rates, 218 concerns and costs for water rate study.
PROPOSED ACTION: The Board may/may not move forward with a water rate study conducted by Brelje and Race.

D.  WATER ACCOUNT 304, 27 HAMPTON (APN 075-244-001), SAMANTHA HARMON (Samantha Harmon, 5 minutes)
DESCRIPTION: Samantha Harmon, owner of 27 Hampton, (Account 304-APN 075-244-001) is requesting a credit for high usage in due to a broken pipe that has now been repaired.
PROPOSED ACTION: The Board may/may not award a one-time credit for high usage.

E.  DISTRICT MAINTENANCE (Anthony Tominia & Staff, 10 minutes)
DESCRIPTION: At the June meeting, the Board discussed a proposal for hiring of an employee to perform various services for landscaping and maintenance. It was agreed each Director would research and provide, for discussion, a description of the maintenance and repair needs. Staff will research outsourcing to services.

PROPOSED ACTION: The Board may/may not take further action.

F.  BASKETBALL COURT PAINTING (Anthony Tominia, 5 minutes)
DESCRIPTION: The Board will discuss out-sourcing the painting of lines on the basketball court.

PROPOSED ACTION: The Board may/may not approve proceeding with painting the lines on the basketball court.

G.  CAMP MEEKER SIGN (Anthony Tominia, 10 minutes)

DESCRIPTION: The Board will discuss the status of the Camp Meeker sign and proposed encroachment permitting and repairs.

PROPOSED ACTION: The Board may/may not approve further action in regard to the sign.

X.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

XI.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, August 15, 2017