Minutes, May 16, 2017

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, May 16, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.    CALL TO ORDER
The meeting was called to order at 7:00 p.m. by Vice-President Helfrich.

II.   ROLL CALL
Directors Helfrich, Tominia and Anderson were present. Directors Larson and Watson were absent.

III.  APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded by Anthony Tominia to approve the agenda as posted.
Directors Anderson, Helfrich, and Tominia voted yes. Directors Larson and Watson were absent.
The motion was approved. Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
There was no public comment.

VI.  CONSENT ITEMS
A.  Approval of Minutes

  1. April 17, 2017
    A motion was made by Cathie Anderson, and seconded by Anthony Tominia to approve the minutes of April 18, 2017 as written.
    Directors Anderson, Helfrich, and Tominia voted yes. Directors Larson and Watson were absent.
    The motion was approved. Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

B.  Payment of Claims
After discussion, a motion was made by Cathie Anderson, seconded by Anthony Tominia to approve the warrant requests 2016/2017- 011 and 2016/2017-012 and the checks 1568-1583 in payment thereof (Wells Fargo Operating), check numbers 592/93 (Bank of the West-Water) and checks 1047 though 1049 US Bank Anderson Hall refunds.

2016/2017-011 RP-May 2017 2,893.32
$65,218.36* Water-May2017 13,033.79

*Inclusive of direct charge transfers

Directors Anderson, Helfrich, and Tominia voted yes. Directors Larson and Watson were absent.
The motion was approved. Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

C.  Journal Entry Approval
The Board reviewed Journal Entry 2017-049 detailing receipt of tax/direct charge proceeds by Wells Fargo Bank for the April tax collection period.
After review, a motion was made by Cathie Anderson, and seconded by Anthony Tominia to approve journal entry 2017-049 as written.
Directors Anderson, Helfrich, and Tominia voted yes. Directors Larson and Watson were absent.
The motion was approved. Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

D.  Administrative and Financial Report

Ms. Doran-Girard reported regarding various year-end and 2017-2018 budgetary issues, workers’ compensation and SDRMA elections.

VII.  REPORT OF THE WATER SYSTEM OPERATOR
Robert Sherrod of Russian River Utility reported regarding tank cleaning and fine-tuning of the Alliance tank as well as State requirements at the wells.
Cathie Anderson inquired about a number of past due and usage issues of several accounts.

VIII.   ACTION ITEMS

A.  RESOLUTION 2017-003: RELEASE OF LIEN APN 3075-260-024, 81 SYLVANIA, DOUG AND FONDA DIETZ

DESCRIPTION: The Board reviewed the information relative to the 81 Sylvania (APNs 075-260-024 and 075-260-023) lien and release.
ACTION: After discussion, a motion was made by Cathie Anderson, and seconded by Anthony Tominia to approve Resolution 2017-003: Lien Release for APN 075-260-024 (81 Sylvania) and authorize Board Secretary to sign appropriate lien release documents and record with County.
Directors Anderson, Helfrich, and Tominia voted yes. Directors Larson and Watson were absent.
The motion was approved. Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

IX.  DIRECTORS’ REPORTS

DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

Director Anderson reported that a new toilet had been installed at Anderson Hall.
Director Tominia reported regarding the bus stop.
Director Helfrich suggested that the Board consider repainting of the basketball court.

X.  ADJOURNMENT

As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Anthony Tominia that the May 2017 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Anderson, Helfrich, and Tominia voted yes. Directors Larson and Watson were absent.
The motion was approved. Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

The meeting adjourned at 7:33 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

 

2017-05-16finalminscdg1.doc

 

 

Posted in Minutes | Comments Off on Minutes, May 16, 2017

Minutes, April 22, 2017

Camp Meeker Recreation and Park District
Board of Directors Study Session Minutes

Saturday, April 22, 2017
NO ACTION WAS TAKEN AS THIS WAS A STUDY SESSION ONLY

I.     CALL TO ORDER
The meeting was called to order by President Watson at 8:30 a.m.

II.   ROLL CALL
Directors Catherine Anderson, Gary Helfrich, Valery Larson, Anthony Tominia and Lynn Watson were present.

III.  PUBLIC COMMENT

There was no public comment.

A.   BOARD PLANNING SESSION 2017-2018
The District’s Certified Public Accountant, Goranson and Associates, Inc., recommended a yearly planning session to review District administration. The Board discussed various matters relative to Board operations, budget and programs for the 2017-2018 Fiscal Year.

Items discussed included:

  1. Revision to District website to provide the community with clearly defined information relative to the District’s role in the community and related information;
  2. Archival of District records;
  3. Programs including a garden at the Post Office, District hosted events, i.e., Halloween, celebrating the park, Dutch Bill Creek day;
  4. Playground Development;
  5. District Officers elections including rotating roles among Board members; CSDA transparency program; Signage, cleanup St. Dorothy’s parcel;
  6. Water outreach –Alliance Redwoods; and,
  7. Other operational issues.

IV.  DIRECTORS REPORTS
There were no Director reports.

V.  ADJOURNMENT

The Board adjourned at 12:30 p.m.

Respectfully submitted,

Cheryl Doran-Girard

2017-04-22finalcdg1

Posted in Minutes | Comments Off on Minutes, April 22, 2017

Agenda, May 16, 2017

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, May 16, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.  CALL TO ORDER

II.  ROLL CALL

III.  APPROVAL OF AGENDA

IV.  STATEMENTS OF ABSTENTION

V.  PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)

A.  Approval of Minutes
1.  April 18, 2017
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS

A.  RESOLUTION 2017-003: RELEASE OF LIEN APN #075-260-024, 81 SYLVANIA, DOUG AND FONDA DIETZ
DESCRIPTION: The Board will review and discuss the information relative to 81 Sylvania (075-260-024) and APN 075-260-023.

PROPOSED ACTION: The Board may/may not approve the release of the lien and authorize signature of documents.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, May 16, 2017

Minutes, April 18, 2017

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, April 18, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

 

I.   CALL TO ORDER
The meeting was called to order at 7:00 p.m.

II.  ROLL CALL
Directors Anderson, Larson, Tominia and Watson were present. Director Helfrich was absent.

III.  APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded by Valery Larson to approve the agenda as posted.
Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

IV.   STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
There was no public comment.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  March 21, 2017
A motion was made by Anthony Tominia, and seconded by Valery Larson, to approve the March 21, 2017 minutes as written.
Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 1 Absent: 1

B.  Payment of Claims
After discussion, a motion was made by Cathie Anderson, seconded by Valery Larson to approve the following warrant requests and the checks 1555-1566 in payment thereof and void check 1567 (Wells Fargo Operating), and check numbers 590/91 (Bank of the West-Water).

G2016/2017-010 RP-April 2017 3,022.98
W2016/2017-010 Water-April 2017 11,214.11

Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

Director Helfrich entered the meeting at 7:12 p.m.

C.  Journal Entry Approval
Ms. Doran-Girard explained JV2017-042 recording the payment by the County of Sonoma on the Department of Water Resources loan E58237 from funds held in the Sonoma County Treasury as required per the DWR contract.
A motion was made by Valery Larson, and seconded by Cathie Anderson to approve JV2017-042 recording payment of DWR loan by the Sonoma County Treasurer as per contract.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

D.  Administrative and Financial Report
Ms. Doran-Girard advised that SDRMA renewal has been completed and the Worker Compensation renewal (with removal of volunteers) as well as the Census of Governments which was completed prior to the 3/31/17 due date. She additionally explained a PGE credit of $445.00 a refund for non-functioning streetlight. PGE will send a check to the District for the amount of the credit less outstanding costs. After review of miscellaneous correspondence, she reviewed the tax deposits that were transmitted to Wells Fargo as of April 18.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
Jamie Dunton of Russian River Utility advised that April 19 will be the start date for the tank inspection and cleaning is estimated at April 26. There will be no effect in terms of the water customers and the cleaning will be done one tank at a time. He also advised of upgrades to the controls of the well and booster pump station relating an event of communication fail, etc. Now if there is a communication fail, the system is safe from overflowing. The system continues to work well. Cathie Anderson asked if customers with high usage are notified and if water customer 140 is co-operating with the meter reading process.

VIII.   ACTION ITEMS

A.  WATER CONNECTION/METER REMOVAL: PARCEL 075-203-003 (60 MONTGOMERY) & 075-203-004 (62 MONTGOMERY) JOHN MCDANIEL
DESCRIPTION: John McDaniel owns two parcels (one acquired subsequent to a January 2013 fire). There is a water meter on each parcel. He has combined the parcels and wants to have the meter pulled on one of the lots. He also wants to erase the Direct Charge assessment and water connection fees on the lot he has merged on the theory that he has only one lot. At the September 16 meeting, District Counsel Manwell provided the Board with the law, pros and cons of releasing lots from the underlying Assessment, and cautioned the Board about the potential long term effects of the loss of these Assessments through merger and release/attrition of the lots through merger, fire, abandonment, etc. He informed the Board that, regardless of how many assessed lots remain at the end, the District has an underlying obligation, under the law, to repay the note obligations of the District. These obligations were incurred to provide the Community with a viable water system. The repayment ability of the Community was established and apportioned out to each of the lots then in existence, based on the count of lots to be served when the assessments were set up. Then, assessments and service charges were levied and the water system built. The financing underlying all this was based on the original number of lots to be served, and assessments were levied accordingly. The risk to the District and its ratepayers is that those left last standing will pay more than their original share of the costs of the system. Further research has been conducted in light of the financial impact to parcel owners/customers remaining in the system, water code requirements and District Counsel research. Directors expressed concerns and opinions with respect to the water code application and impact of mergers.
ACTION: After discussion, a motion was made by Gary Helfrich and seconded by Anthony Tominia to honor John McDaniel request to remove parcel 075-203-002, 62 Montgomery from the tax rolls.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

B.  RESOLUTION 2017-001: LIEN RELEASE WATER ACCOUNT #127, ESTATE OF GEORGE WENZLAFF
DESCRIPTION: In March 2016, the Board approved, upon the advice of District Counsel Manwell, the placing of a lien against the property at 87 & 89 California, Camp Meeker for the purpose of collection of delinquent water charges in the amount of $395.46 as the death of George Wenzlaff had resulted in the property being placed for auction. The delinquency has been paid via the water accounts at Russian River Utility; and, the property has sold to a new owner. Therefore, the lien requirements are satisfied.
ACTION: A motion was made by Gary Helfrich, and seconded by Cathie Anderson to approve the release of the lien at the County of Sonoma Recorder office and the appropriate Board officer is authorized to execute lien release documents.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

C.  RESOLUTION 2017-002: ORDERING THAT AN ELECTION BE HELD AND REQUESTING CONSOLIDATION WITH THE NOVEMBER 7, 2017 GENERAL ELECTION
DESCRIPTION: The regular biennial election of the District’s Board of Directors will take place on November 7, 2017. Nominations for offices open on July 17 and close August 11. Incumbents who fail to file during the nomination period will be eligible for a five-day extension through 5:00 p.m. on August 16. Consolidation results in the County handling all arrangements for the election and cost reduction to the District. The three incumbents are Helfrich, Larson, and Tominia. The offices are four-year terms beginning December 1, 2017. The Board will also confirm the District’s boundaries and decide length and responsibility for Statements of Qualifications.
The Board directed that statements of qualification not exceed 200 words; and, further that costs associated with candidate statements be paid by the candidates and required in advance to the District.
ACTION: A motion was made by Anthony Tominia, and seconded by Gary Helfrich to approve Resolution 2017-001 and the associated matters relative to the November 7, 2017 election process.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

D.  UPDATE: ANNUAL PLANNING SESSION INFORMATION
DESCRIPTION: The Board agreed to hold a planning session on April 22 per the District’s CPA, Sue Goranson, recommendation during the audit process that the Board consider holding an annual planning session to establish anticipated projects and develop budgetary estimates.
ACTION: The Board will hold its annual planning session on April 22, 2107 at Anderson Hall from 8:30 until 12:30.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

 Director Anderson related recent Anderson Hall rental increases and tasks associated with maintaining the hall.

X.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Gary Helfrich that the April 2017 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes. Director Anderson was absent.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The meeting adjourned at 7:58 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2017-04-18minscdg1.doc

 

Posted in Minutes | Comments Off on Minutes, April 18, 2017

Agenda, April 22, 2017

Camp Meeker Recreation and Park District
Board of Directors Study Session

Saturday, April 22, 2017
8:30 a.m. – 12:30 p.m.
Anderson Hall, 101 Lakeside, Camp Meeker, CA 95419

 

Download PDF of Supporting Documentation (Board Packet)

I.      CALL TO ORDER

II.    ROLL CALL

III.  PUBLIC COMMENT

IV.  BOARD PLANNING SESSION 2017-2018
At the recommendation of the District’s Certified Public Accountant, Goranson and Associates, Inc., the Board will discuss various matters relative to Board operations, budget and programs for   the 2017-2018 Fiscal Year.
NO ACTION WILL BE TAKEN AS THIS IS A STUDY SESSION ONLY

V.  DIRECTORS REPORTS

VI. ADJOURNMENT

 

*Property Posted April 18, 2017 at *8:00 p.m.

 

 

 

2017-04-11cdg1

 

Posted in Agendas | Comments Off on Agenda, April 22, 2017

Agenda, April 18, 2017

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, April 18, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.     CALL TO ORDER

II.   ROLL CALL

III.  APPROVAL OF AGENDA

IV.   STATEMENTS OF ABSTENTION

V.   PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)
A.  Approval of Minutes
1.   March 21, 2017
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS

A.  WATER CONNECTION/METER REMOVAL: PARCEL 075-203-003 (60 MONTGOMERY) & 075-203-004 (62 MONTGOMERY) JOHN MCDANIEL (Lynn Watson, 10 minutes)
DESCRIPTION: John McDaniel owns two parcels (one acquired subsequent to a January 2013 fire). There is a water meter on each parcel. He has combined the parcels and wants to have the meter pulled on one of the lots. He also wants to erase the Direct Charge assessment and water connection fees on the lot he has merged on the theory that he has only one lot. At the September 16 meeting, District Counsel Manwell provided the Board with the law, pros and cons of releasing lots from the underlying Assessment, and cautioned the Board about the potential long term effects of the loss of these Assessments through merger and release/attrition of the lots through merger, fire, abandonment, etc. He informed the Board that, regardless of how many assessed lots remain at the end, the District has an underlying obligation, under the law, to repay the note obligations of the District. These obligations were incurred to provide the Community with a viable water system. The repayment ability of the Community was established and apportioned out to each of the lots then in existence, based on the count of lots to be served when the assessments were set up. Then, assessments and service charges were levied and the water system built. The financing underlying all this was based on the original number of lots to be served, and assessments were levied accordingly. The risk to the District and its ratepayers is that those left last standing will pay more than their original share of the costs of the system. Further research has been conducted in light of the financial impact to parcel owners/customers remaining in the system, water code requirements and District Counsel research.

PROPOSED ACTION: The Board may/may not take action regarding water connection and parcel merger for 60 Montgomery and 62 Montgomery.

B.  RESOLUTION 2017-001: LIEN RELEASE WATER ACCOUNT #127, ESTATE OF GEORGE WENZLAFF  (Staff, 5 minutes)
DESCRIPTION: In March 2016, the Board approved, upon the advice of District Counsel Manwell, the placing of a lien against the property at 87 & 89 California, Camp Meeker for the purpose of collection of delinquent water charges in the amount of $395.46 as the death of George Wenzlaff had resulted in the property being placed for auction. The delinquency has been paid via the water accounts at Russian River Utility; and, the property has sold to a new owner. Therefore, the lien requirements are satisfied.
PROPOSED ACTION: The Board will approve the release of the lien at the County of Sonoma Recorder office and the appropriate Board officer is authorized to execute lien release documents.

C.  RESOLUTION 2017-002: ORDERING THAT AN ELECTION BE HELD AND REQUESTING CONSOLIDATION WITH THE NOVEMBER 7, 2017 GENERAL ELECTION (Staff, 5 minutes)
DESCRIPTION: The regular biennial election of the District’s Board of Directors will take place on November 7, 2017. Nominations for offices open on July 17 and close August 11. Incumbents who fail to file during the nomination period will be eligible for a five-day extension through 5:00 p.m. on August 16. Consolidation results in the County handling all arrangements for the election and cost reduction to the District. The three incumbents are Helfrich, Larson, and Tominia. The offices are four-year terms beginning December 1, 2017. The Board will also confirm the District’s boundaries and decide length and responsibility for Statements of Qualifications.

PROPOSED ACTION: The Board may/may not approve Resolution 2017-001 and the associated matters relative to the November 7, 2017 election process.

D.  UPDATE: ANNUAL PLANNING SESSION INFORMATION (Staff, 5 minutes)

DESCRIPTION: The Board agreed to hold a planning session on April 8 per the District’s CPA, Sue Goranson, recommendation during the audit process that the Board consider holding an annual planning session to establish anticipated projects and develop budgetary estimates.
PROPOSED ACTION: The Board will choose a date to reschedule the annual planning session.

IX.  DIRECTORS’ REPORTS

DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, April 18, 2017

Minutes, March 21, 2017

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, March 21, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.     CALL TO ORDER
The meeting was called to order at 7:00 p.m.

II.   ROLL CALL
Directors Helfrich, Larson, Tominia and Watson were present. Director Anderson was absent.

III.     APPROVAL OF AGENDA
A motion was made by Gary Helfrich, and seconded by Anthony Tominia to approve the agenda as posted.
Directors Helfrich, Larson, Tominia, and Watson voted yes. Director Anderson was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

IV.    STATEMENTS OF ABSTENTION
Director Helfrich advised that he would be abstaining from voting on the February minutes, as he had not been at the meeting.

V.    PUBLIC COMMENT
There were no statements of abstention.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  February 21, 2017
A motion was made by Valery Larson, and seconded by Anthony Tominia to approve    the February 21, 2017 minutes as written.
Directors Larson, Tominia, and Watson voted yes. Director Helfrich abstained and Director Anderson was absent.
The motion was approved. Ayes: 3 Noes: 0 Abstain: 1 Absent: 1

B.  Payment of Claims
After discussion, a motion was made by Anthony Tominia, seconded by Valery Larson to approve the following warrant requests and the checks 1219, 1542-1554 in payment thereof (Wells Fargo Operating), checks 1008 and 1009 in the amount2 of $25,000.00 and $30,182.08 respectively for the USDA loan payment due April 1 and the Board approved transfer to water operations from water capital, check numbers 588/89 (Bank of the West-Water) and checks 1033-1035 US Bank for Anderson Hall client deposit refunds.

G2016/2017-009 RP-March 2017 3,375.69
W2016/2017-009 Water-March 2016 14,028.26

Directors Helfrich, Larson, Tominia, and Watson voted yes. Director Anderson was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

C.  Journal Entry Approval
There were no journal entries for presentation at this time.

D.  Administrative and Financial Report
Ms. Doran-Girard advised the Board that the SDRMA packet for nominations has been provided and will be on a future agenda, an issue has arisen with respect to the insurance renewal and an internal controls letter that is being handled by Sue Goranson’s office. Further, SDRMA has advised that a longevity credit of $143.00 will be reflected on the 17-18 insurance billing and that rates for 1217-1218 will be increasing by 10%. She went on to review the Department of Water Resources billing of $48,538.66, required AB1234 ethics training on FPPC website, and requested all Board members complete Form 700 and turn in so that these can be submitted to the County by April 1. The Board was advised that emails are considered public records under the California Public Records Act. Director Helfrich asked to have this clarified as to whether “servers” were part of this requirement.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
Robert Sherrod of Russian River Utility advised of the installation of a new SCADA system and that the well is running smoothly.

VIII.   ACTION ITEMS

A.  UPDATE: WATER CUSTOMER 140 (SHELLEY MUELLER) 88 MARKET
DESCRIPTION: Ms. Mueller’s water account was locked off on January 31, 2017 as no payment had been received since October 2016. The Russian River staff reading the meters found that between January 31 and February 8, 2017 the lock placed by the District’s operator was removed by Ms. Mueller and allowed access to the water connection. Ms. Mueller has placed her car over the meter and the obstruction has resulted in an inability to access and read the meter. The last instance of obstruction resulted in an inability of Russian River staff to read the meter for a period of six months. The issue of cost of lock replacement and service charges for remains to be determined by the Board.
ACTION: After discussion, a motion was made by Gary Helfrich and seconded by Anthony Tominia that Ms. Mueller, Account 140 at 88 Market Street be charged $50.00 plus the cost of lock replacement.
Directors Helfrich, Larson, Tominia, and Watson voted yes. Director Anderson was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

B.  WATER CUSTOMER 108, 140 TAN OAK, BRIGETTE LAFAUCI REQUEST FOR CREDIT
DESCRIPTION: Ms. LaFauci reviewed the circumstances regarding the water bill for $752.00 due to a leak at her property at 140 Tan Oak that is described in her email and supplied photographs of March 8. Director Helfrich initiated a discussion about water quality and the history of the water system with respect to Ms. LaFauci’s filter system. Ms. LaFauci was advised of present Board policy regarding water credits.
ACTION: After discussion, a motion was made by Anthony Tominia, and seconded by Gary Helfrich to issue a credit in the amount of $604.65 to water customer 108, Brigette LaFauci.
Directors Helfrich, Larson, Tominia, and Watson voted yes. Director Anderson was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

C.  UPDATE: ANNUAL PLANNING SESSION DATE
DESCRIPTION: The Board agreed to hold a planning session on April 8 per the District’s CPA, Sue Goranson, recommendation during the audit process that the Board consider holding an annual planning session to establish anticipated projects and develop budgetary estimates. Director Tominia is requesting that the Board consider rescheduling the planning session, as he must travel due to family illness considerations.
ACTION: After discussion, staff was directed to email Board members with Anderson Hall available dates and a list of proposed topics for discussion.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

 Director Tominia reviewed Graton water information.
Director Watson advised that the Camp Meeker Post Office has re-opened and related access and re-opening of a Camp Meeker box that had been closed will cost $21.00 despite the fact that Camp Meeker has no residential delivery and residents are required to have a box. She wondered if other folks had encountered the same situation and that, if so, Jared Huffman should be contacted.
Director Helfrich requested that staff research officer terms.

 X.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Gary Helfrich, and seconded by Valery Larson that the March 2017 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Helfrich, Larson, Tominia, and Watson voted yes. Director Anderson was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

The meeting adjourned at 7:35 p.m.

Respectfully submitted,
CHERYL DORAN-GIRARD

2017-03-21minscdg1.doc

 

Posted in Minutes | Comments Off on Minutes, March 21, 2017

Agenda, March 21, 2017

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, March 21, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.   CALL TO ORDER

II.  ROLL CALL

III. APPROVAL OF AGENDA

IV.  STATEMENTS OF ABSTENTION

V.  PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)
A.  Approval of Minutes
1.  February 21, 2017
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS
A.  UPDATE: WATER CUSTOMER 140 (SHELLEY MUELLER) 88 MARKET
(Staff, 5 minutes)
DESCRIPTION: Ms. Mueller’s water account was locked off on January 31, 2017 as no payment had been received since October 2016. The Russian River staff reading the meters found that between January 31 and February 8, 2017 the lock placed by the District’s operator was removed by Ms. Mueller and allowed access to the water connection. Ms. Mueller has placed her car over the meter and the obstruction has resulted in an inability to access and read the meter. The last instance of obstruction resulted in an inability of Russian River staff to read the meter for a period of six months. The issue of cost of lock replacement and service charges for remains to be determined by the Board.
PROPOSED ACTION: The Board may/may not take action regarding the water connection at 88 Market, Account 140.

B.  WATER CUSTOMER 108, 140 TAN OAK, BRIGETTE LAFAUCI REQUEST FOR CREDIT  (Brigette LaFauci, 5 minutes)
DESCRIPTION: Ms. LaFauci has received a water bill for $752.00 due to a leak at her property at 140 Tan Oak that is described in her email (background materials attached). She intends to present her case in person.
PROPOSED ACTION: The Board may/may not take actions regarding a leak credit for Customer 108-140 Tan Oak.

C.  UPDATE: ANNUAL PLANNING SESSION DATE (Staff, 5 minutes)
DESCRIPTION: The Board agreed to hold a planning session on April 8 per the District’s CPA, Sue Goranson, recommendation during the audit process that the Board consider holding an annual planning session to establish anticipated projects and develop budgetary estimates. Director Tominia is requesting that the Board consider rescheduling the planning session, as he must travel due to family illness considerations.
PROPOSED ACTION: The Board will choose a date to reschedule the annual planning session.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, March 21, 2017

Minutes, February 21, 2017

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, February 21, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.  CALL TO ORDER
The meeting was called to order at 7:06 p.m. and was conducted at Anderson Hall due to a malfunction in the heater. Signage was provided with directions to the public wishing to attend.

II.  ROLL CALL
Directors Anderson, Larson, Tominia and Watson were present. Director Helfrich was absent.

III.  APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded by Anthony Tominia to approve the agenda with the deletion of Action item A so that all Directors can have the benefit of District Counsel legal recommendations and Director Helfrich is absent.
Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
There was no public comment.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  January 17, 2017
A motion was made by Cathie Anderson, and seconded by Valery Larson to approve the
January 17, 2017 minutes as written.
Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

B.  Payment of Claims
After discussion, a motion was made by Anthony Tominia, seconded by Cathy Anderson to approve the following warrant requests and the checks 1531-1541 in payment thereof (Wells Fargo Operating), and check numbers 586/587 (Bank of the West-Water).

G2016/2017-008 RP-February 2017 3,288.09
W2016/2017-008 Water-February 2017 10,785.68

Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

C.    Journal Entry Approval
There were no journal entries.

D.  Administrative and Financial Report
Ms. Doran-Girard reminded the Board to complete the 2016 Forms 700 and submit at the March meeting to be transmitted to the County. Additionally, she advised that the Directors should have received the user information to access the Ethics training at CSDA. She informed the Board that the SDRMA insurance renewal for 2017-2018 is in process; however, SDRMA is now requiring transmittal of audited Financial Statements and a report of the District’s Internal Controls. If this information is not provided SDRMA could potentially increase or eliminate deductibles.   Various items of correspondence were reviewed.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
Jamie Dunton of Russian River Utility advised that the Division of Drinking Water assumes that the water at the well sites is contaminated if the wells are under water as occurred in the recent rains. The District, fortunately, has a considerable amount of storage anticipating extended power outages and rains when the system was built. The wells were shut down for nine days and after the flood recedes, the conservative process is for the District to begin sampling the water at the wells five times per day. If a sample is bad, then the sampling process begins again until five “good” samples are obtained. This is a State level order.
He additionally informed the Board that he has been attempting to work with SCWA regarding reporting requirements of their water agreement. A new meter has been installed at the well- site, as the agreement requires metering on all water sources.
He also reported that Morelli Road is slipping from the rains and affecting the trench line.

VIII.   ACTION ITEMS

A.  LEGAL DISCUSSION: WATER CONNECTIONS/METER REMOVAL & RISK EVALUATION
DESCRIPTION: The Board will discuss with District Counsel issues related to parcel merger and applicable Board authority, case law and evaluation of risk of litigation to assist in the Board decision process. The discussion may also address director ethical standards in community relationships and individual risk of litigation.
ACTION: The Board deferred to the March 21 meeting.

B.  WATER CUSTOMER 140 (SHELLEY MUELLER) 88 MARKET
DESCRIPTION: Ms. Mueller’s water account was locked off on January 31, 2017 as no payment had been received since October 2016. The Russian River staff reading the meters found that between January 31 and February 8, 2017 the lock placed by the District’s operator was removed by Ms. Mueller and allowed access to the water connection. Ms. Mueller has placed her car over the meter and the obstruction has resulted in an inability to access and read the meter. The last instance of obstruction resulted in an inability of Russian River staff to read the meter for a period of six months. Mr. Dunton reported that a check had been received today to pay the past due bill in full; however, has not yet been deposited. Discussion ensued regarding the recurrent issues meter reading and past due lock-offs of this customer.
ACTION: The Board directed staff to ascertain the title to the property and if the taxes are current and report at the March meeting.

C.  WATER CUSTOMER 252 (MARK & CHERYL ALLEN) 20 Mission Street
DESCRIPTION: At the January meeting, the Board reviewed Mr. Allen’s request for an adjustment to the water bill for 20 Market as arrived home from a vacation and discovered a leak in a broken pipe. The Board requests Mr. Allen’s attendance at the February meeting and that he provides documentation of the leak repair either in the form of paid invoices or pictures. ACTION: The customer rescinded this request by email.

D.  POST OFFICE REPAIRS AND CLOSURE
DESCRIPTION: The Camp Meeker Post Office has been closed for repairs with no re-opening date. The Board was advised that a pipe had broken and the trailer flooded. Director Tominia suggested that the Board consider contacting Jared Huffman.
ACTION: The Board took no further action with respect to the Post Office closure.

E.  UPDATE: ANNUAL PLANNING SESSION DATE
DESCRIPTION: The Board agreed to hold a planning session on April 8 per the District’s CPA, Sue Goranson, recommendation during the audit process that the Board consider holding an annual planning session to establish anticipated projects and develop budgetary estimates. Director Tominia is requesting that the Board consider rescheduling the planning session, as he must travel due to family illness considerations. The Board agreed to reschedule the planning session to mid-May and choose a date between April 10 and mid-May at the March 21 Board meeting.
ACTION: The Board will reschedule the date of the annual planning session at the March 21 Board meeting.

F.  CPA ENGAGEMENT FOR FINANCIAL AUDIT 6/30/2017, GORANSON & ASSOCIATES
DESCRIPTION: As USDA has declined to consider any revision in the debt contract allowing the District to move to a two-year audit process, it will be necessary for the District to arrange to engage Goranson and Associates to complete an audit for the 6/30/2017 fiscal year. The estimated cost is $10,000.00.
ACTION: A motion was made by Cathie Anderson and seconded by Valery Larson to engage Goranson and Associates, Inc. to conduct the 6/30/2017 financial audit at a cost of $10,000 and further to authorize President Watson to sign an engagement letter.
Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

G.  JUNK REMOVAL BASKETBALL COURT
DESCRIPTION: Director Tominia advised that he had observed that the large trailer-like object placed on the District’s basketball court sometime in December 2016 has been removed. Subsequently, the wheels were removed resulting in difficulty arranging tow away. The District has been unable to determine ownership of the object.
ACTION: The Board took no further action with respect to removal.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

Director Anderson advised that St. Dorothy’s had rented Anderson Hall during the recent rains.
Director Watson suggested that the Board might want to review the recent article in the Gazette regarding Monte Rio and OCSD sewer issues.

X.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Valery Larson that the February 2017 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

The meeting adjourned at 8:15 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2017-02-21finalminscdg1.doc

Posted in Minutes | Comments Off on Minutes, February 21, 2017

Agenda, February 21, 2017

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, February 21, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.     CALL TO ORDER

II.   ROLL CALL

III.  APPROVAL OF AGENDA

IV.   STATEMENTS OF ABSTENTION

V.    PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.   CONSENT ITEMS (10 minutes)
A.    Approval of Minutes
1.     January 17, 2017
B.   Payment of Claims
C.   Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.   Report of operations for the current month.

VIII.   ACTION ITEMS

A.  LEGAL DISCUSSION: WATER CONNECTIONS/METER REMOVAL & RISK EVALUATION (District Counsel Manwell, 15 minutes)
DESCRIPTION: The Board will discuss with District Counsel issues related to parcel merger and applicable Board authority, case law and evaluation of risk of litigation to assist in the Board decision process. The discussion may also address director ethical standards in community relationships and individual risk of litigation.
PROPOSED ACTION: The Board may/may not take action regarding this issue.

B.  WATER CUSTOMER 140 (SHELLEY MUELLER) 88 MARKET
(Russian River Utility Staff, 10 minutes)
DESCRIPTION: Ms. Mueller’s water account was locked off on January 31, 2017 as no payment had been received since October 2016. The Russian River staff reading the meters found that between January 31 and February 8, 2017 the lock placed by the District’s operator was removed by Ms. Mueller and allowed access to the water connection. Ms. Mueller has placed her car over the meter and the obstruction has resulted in an inability to access and read the meter. The last instance of obstruction resulted in an inability of Russian River staff to read the meter for a period of six months.
PROPOSED ACTION: The Board may/may not take action regarding the water connection at 88 Market, Account 140.

C.  WATER CUSTOMER 252 (MARK & CHERYL ALLEN) 20 Mission Street
(Staff/Customer email, 5 minutes)
DESCRIPTION: At the January meeting, the Board reviewed Mr. Allen’s request for an adjustment to the water bill for 20 Market as arrived home from a vacation and discovered a leak in a broken pipe. The Board requests Mr. Allen’s attendance at the February meeting and that he provide documentation of the leak repair either in the form of paid invoices or pictures. PROPOSED ACTION: The Board may/may not approve a leak adjustment for this customer.

D.  POST OFFICE REPAIRS AND CLOSURE (Lynn Watson, 5 minutes)
DESCRIPTION: The Camp Meeker Post Office has been closed for repairs with no re-opening          date. The Board will discuss and decide upon further action.
PROPOSED ACTION: The Board may/may not take further action with respect to the Post Office closure.

E.  UPDATE: ANNUAL PLANNING SESSION DATE
(Staff & Anthony Tominia, 5 minutes)
DESCRIPTION: The Board agreed to hold a planning session on April 8 per the District’s CPA, Sue Goranson, recommendation during the audit process that the Board consider holding an annual planning session to establish anticipated projects and develop budgetary estimates. Director Tominia is requesting that the Board consider rescheduling the planning session, as he must travel due to family illness considerations.
PROPOSED ACTION: The Board may/may not choose to reschedule the date of the annual planning session.

F.  CPA ENGAGEMENT FOR FINANCIAL AUDIT 6/30/2017, GORANSON & ASSOCIATES  (Staff, 5 minutes)
DESCRIPTION: As USDA has declined to consider any revision in the debt contract allowing the District to move to a two-year audit process, it will be necessary for the District to arrange to engage Goranson and Associates to complete an audit for the 6/30/2017 fiscal year. The estimated cost is $10,000.00.
PROPOSED ACTION: The Board may/may not engage Goranson and Associates, Inc. to conduct the 6/30/2017 financial audit at a cost of $10,000.

G.  JUNK REMOVAL BASKETBALL COURT (Cathie Anderson, 5 minutes)
DESCRIPTION: A large trailer-like object was placed on the District’s basketball court sometime in December 2016. Subsequently, the wheels were removed resulting in difficulty arranging tow away. The District has not been able to determine ownership of the object and will discuss how to proceed.
PROPOSED ACTION: The Board may/may not take further action with respect to removal.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.
PROPOSED ACTION: No action or discussion to take place

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, February 21, 2017