Minutes, July 18, 2017

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, July 18, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.   CALL TO ORDER
The meeting was called to order at 7:04 p.m.

II.  ROLL CALL
Directors Anderson, Helfrich, Larson, Tominia and Watson were present.

III.     APPROVAL OF AGENDA
A motion was made by Gary Helfrich, and seconded by Cathie Anderson to approve the agenda as posted.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

IV.    STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.     PUBLIC COMMENT
There was no public comment.

VI.    CONSENT ITEMS
A.  Approval of Minutes
1.  June 20, 2017
A motion was made by Cathie Anderson, and seconded by Gary Helfrich to approve the
June 20, 2017 minutes as written.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

B.  Payment of Claims
After discussion, a motion was made by Anthony Tominia, seconded by Valery Larson to approve the following warrant request 2017-2018-001 and the checks 1599-1612 and the addition to the warrant of check 1613 to Jessica Lopez in payment existing vendor amounts owed (Wells Fargo Operating), check numbers 596/597 (Bank of the West-Water) and check 1055 US Bank for Anderson Hall transfer of Anderson Hall client rental fees.

G2017/2018-001 RP-July 2017 3,370.62
$18,143.90 Water-July 2017 14,773.28

Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

C.  Journal Entry Approval
There were no journal entries other than the recurrent interest and transfer items.

D.  Administrative and Financial Report
Ms. Doran-Girard reported that the tax and direct charge transfers from Sonoma County Auditor’s office are in process. There may be an additional small amount transferred to reflect year-end revenues. Further, there is a reduction in the District’s portion owed LAFCO for the 2017-18 fiscal year portion of the LAFCO operating budget. She advised quarterly returns have been filed with the State of California and that future returns must be filed electronically, the County has advised that with the removal of District funds from the County, filing of the District’s Preliminary Budget with the County is required. Lastly, she informed the Board that County staff advised that the public hearing for the Direct Charge list can be held on August 15 so that the an additional Board meeting won’t be needed to accommodate the public hearing.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
A.  Dunton reported that the system is functioning normally and reviewed maintenance issues related to recent billings. Director Anderson initiated a discussion regarding usage for accounts 247 and 304 as well a past due issues with account 295. She further inquired as to whether the leak in front of Negri’s in Occidental had been repaired.

VIII.   ACTION ITEMS

A.  WATER ACCOUNT 296, 32 MCCLURE, FREDERICO/KOLODGE PROPERTIES
(APN 075-242-008)

DESCRIPTION: After discussion of the account of Frank Frederico, owner of 32 McClure, (Account 296-APN 075-242-008) who is requesting a credit for high usage in May and June due to a toilet leak. (He contends that while there was a leaking toilet in that was repaired and doubts the accuracy of the meter reading.)

ACTION: The Board advised Russian River Utility staff that the Mr. Frederico, owner, or his property management representative needs to be present for this item to be addressed.

B.  WATER RATE REVIEW
DESCRIPTION: Gary Helfrich reviewed that water rates have not been increased since early 2011 despite ongoing increases in costs. Rich Ingram, former B&R staff member, is willing to work on a rate project for the District in conjunction with B&R.
ACTION: The Board directed staff to contact Mr. Ingram and request that he attend the August 15 Board meeting and be prepared to discuss the process including whether a 218 vote is needed and the B&R fee for conducting a rate project.

C.  DISTRICT MAINTENANCE
DESCRIPTION: The Board discussed tasks needed at District properties for landscaping and maintenance.
PROPOSED ACTION: The Board directed that the task list be to be compiled by staff and Director Tominia. Staff will research outsourcing to services and a draft “Request For Proposal” will be written and companies having appropriate skills send RFP.

D.  BASKETBALL COURT PAINTING
DESCRIPTION: The Board discussed out-sourcing the painting of lines on the basketball court. Costs for re-surfacing were estimated by Johnny Kolnes of Johnny’s Court Surfacing at $2.00/square foot and line repainting at $700.
ACTION: Director Tominia will measure the basketball court and contact the appropriate provider.

E.  CAMP MEEKER SIGN
DESCRIPTION: The Board discussed the status of the Camp Meeker sign and proposed repair. Director Helfrich advised that a “landmark” status for the sign could result in problems with any future needed repairs or repainting. Further research with respect to encroachment and other permitting with respect to repairs will be handled by Director Tominia. Once repairs are complete, A.J. Ford will paint.
ACTION: Director Tominia will move the repair process forward as needed.

F.  SOFT TRAC/MIP PROFESSIONAL SERVICES CONTRACT
DESCRIPTION: The District’s annual client care support services for its accounting software is due for renewal effective August 16. The costs (see attached) for membership participation in various support service levels range from $975.00-$4,395 annually. District Staff requested a proposal for services for an as needed basis rather than a membership contract and has been provided with an estimate for eight (8) hours of service. In other words, if the time isn’t used no cost incurred.
PROPOSED ACTION: After discussion, a motion was made by Anthony Tominia and seconded by Gary Helfrich to approve the proposal for services by Soft Trac as needed at a cost of $1,480.00 annually.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

G.  RESOLUTION 2017-007 SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY ELECTION
DESCRIPTION: The Board reviewed candidates for SDRMA Board of Directors and vote for four individuals as listed in the above-referenced Resolution 2017-007.
ACTION: A motion was made by Gary Helfrich to vote for Timothy Unruh, James Hamlin, and Cindi Beaudet as SDRMA Board members and approve Resolution 2017-007 accordingly.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

H.  CSDA 2017 ELECTION
DESCRIPTION: CSDA (California Special Districts Association) has established networks with each of six networks having three seats. The Bay Area network will elect two representatives to the CSDA Board of Directors. Ballots must be completed and returned by mail by 5:00 August 4.
ACTION: The Board selected Stanley R. Caldwell as representative to Seat C of the CSDA Board.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

Director Tominia reviewed signage and trash concerns.
Director Watson advised that she would be on vacation for a week in July.
Director Anderson advised a need for removal of the stage roll-up door, as it is not secure and cabinet issues.
Director Helfrich stated that an item for Alliance Redwoods connection to the CMRPD water system be placed on the agenda for August 15. Dave Hines is getting a package together for review and taking care of necessary documents.

X.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Gary Helfrich, and seconded by Cathie Anderson that the July 2017 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The meeting adjourned at 8:49 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2017-07-18finalminscdg1.doc

 

 

Posted in Minutes | Comments Off on Minutes, July 18, 2017

2017-08-15 Notice of Public Hearing

CAMP MEEKER RECREATION & PARK DISTRICT
NOTICE OF PUBLIC HEARING

 

Pursuant to Section 5473 of the Health and Safety Code, the Camp Meeker Recreation and Park District will file its annual report of charges for the 2015-2016 fiscal year to be levied against the lots or parcels of land to which services have been furnished by said District, in an amount and in the manner provided in accordance with Section 5470, et seq. of the Health and Safety Code and the ordinances of said District.

 

A copy of the proposed report is available for viewing on weekdays between 10:00 a.m. and 4:00 p.m. at the Camp Meeker Recreation and Park District Office and at Russian River Utility, 7131 Mirabel Rd., Forestville. The report is also available on the District’s website at www.campmeeker.org/

Download PDF of Supporting Tax Roll Documentation

You are further notified that the Camp Meeker Recreation and Park District will hold a hearing on August 15, 2017 at 7 P.M. at the Recreation and Park District Office (next to the Fire Station), Camp Meeker to hear any and all objections to the filing of said report. The owners against whom said charges will be levied shall have the right to appear at said hearing and to file any and all objections they may have to the report of said charges against said lots or parcels of land at which time said District, after due consideration, will determine whether said charges shall be levied.

 

Lynn Watson, Director

Camp Meeker Recreation and Park District

Posted in Public Notice | Comments Off on 2017-08-15 Notice of Public Hearing

Agenda, July 18, 2017

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, July 18, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.        CALL TO ORDER

II.      ROLL CALL

III.    APPROVAL OF AGENDA

IV.    STATEMENTS OF ABSTENTION

V.     PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)
A.  Approval of Minutes
1.  June 20, 2017
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS

A.  WATER ACCOUNT 296, 32 MCCLURE, KOLODGE PROPERTIES
(RRU Staff, 10 minutes)
DESCRIPTION: Frank Frederico, owner of 32 McClure, (Account 296) is requesting a credit for high usage in May and June due to a toilet leak. He contends that while there was a leaking toilet in that was repaired and doubts the accuracy of the meter reading. (Customer & Russian River Utility information included.)

B.  WATER RATE REVIEW (Gary Helfrich/Staff, 10 minutes)
DESCRIPTION: Water rates have not been increased since early 2011 despite ongoing increases in costs. The Board will discuss water rates, current policy and related matters.

PROPOSED ACTION: The Board may/may not take further action regarding this issue.

C.  DISTRICT MAINTENANCE (Board & Staff, 10 minutes)
DESCRIPTION: At the June meeting, the Board discussed a proposal for hiring of an employee to perform various services for landscaping and maintenance. It was agreed each Director would research and provide, for discussion, a description of the maintenance and repair needs. Staff will research outsourcing to services.

PROPOSED ACTION: The Board may/may not take further action.

D.  BASKETBALL COURT PAINTING (Anthony Tominia & Staff, 5 minutes)
DESCRIPTION: The Board will discuss out-sourcing the painting of lines on the basketball court.

PROPOSED ACTION: The Board may/may not approve proceeding with painting the lines on the basketball court.

E.  CAMP MEEKER SIGN (Anthony Tominia/Gary Helfrich, 10 minutes)
DESCRIPTION: The Board will discuss the status of the Camp Meeker sign and proposed repair.

PROPOSED ACTION: The Board may/may not approve further action in regard to the sign.

F.  SOFT TRAC/MIP PROFESSIONAL SERVICES CONTRACT (Staff, 10 minutes)
DESCRIPTION: The District’s annual client care support services for its accounting software is due for renewal effective August 16. The costs (see attached) for membership participation in various support service levels range from $975.00-$4,395 annually. District Staff requested a proposal for services for an as needed basis rather than a membership contract and has been provided with an estimate for eight (8) hours of service. In other words, if the time isn’t used no cost incurred.

PROPOSED ACTION: The Board may/may not approve a contract with Soft Trac.

G.  RESOLUTION 2017-007 SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY ELECTION (Staff, 5 minutes)
DESCRIPTION: The Board will select candidates for SDRMA Board of Directors and vote for four individuals as listed in the above-referenced Resolution 2017-007.
PROPOSED ACTION: The Board may/may not select four individuals to serve on the SDRMA Board and approve Resolution 2017-007 accordingly.

H.  CSDA 2017 ELECTION (Staff, 5 minutes)
DESCRIPTION: CSDA (California Special Districts Association) has established networks with each of six networks having three seats. The Bay Area network will elect two representatives to the CSDA Board of Directors. Ballots must be completed and returned by mail by 5:00 August 4.

PROPOSED ACTION: The Board may/may not vote for two representatives to the CSDA Board.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, July 18, 2017

Minutes, June 20, 2017

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, June 20, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)

CAMP MEEKER, CALIFORNIA

I.    CALL TO ORDER
The meeting was called to order at 7:03 p.m.

II.   ROLL CALL
Directors Anderson, Helfrich, Larson, Tominia and Watson were present.

III.  APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded by Gary Helfrich to approve the agenda as posted.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.   PUBLIC COMMENT
There was no public comment.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  April 22, 2017
A motion was made by Gary Helfrich, and seconded by Valery Larson to approve the
April 22, 2017 minutes as written.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0
2.  May 16, 2017
A motion was made by Cathie Anderson, and seconded by Anthony Tominia to approve       the May 16, 2017 minutes as written.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

B.  Payment of Claims
After discussion, a motion was made by Gary Helfrich, seconded by Cathie Anderson to approve the following warrant request and the checks 1584-1598 in payment thereof (Wells Fargo Operating), check numbers 594/595 (Bank of the West-Water) and check 1050 US Bank for Anderson Hall transfer of Anderson Hall client rental fees.

G2016/2017-013 RP-June 2017 6,833.87
$33,867.28 Water-March 2017 27,033.41

C.  Journal Entry Approval
There were no journal entries other than the recurrent interest and transfer items.

D.  Administrative and Financial Report
Ms. Doran-Girard requested vacation absence information from the Board and advised of direct charge deadlines, proposed audit schedule, EDD reporting, and other related matters.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
Jamie Dunton of Russian River Utility advised the Board in depth of issues arising relative to a second instance of broken underground piping at Alliance Redwoods. He estimates that costs of a more permanent resolution are $50K-100K.
Director Anderson inquired about customer account 396 and Mr. Dunton advised that there was a leaking toilet.
Additionally, he informed the Board that the installation of individual meters at the well site required by the Division of Drinking Water is estimated to be completed June 22.

VIII.   ACTION ITEMS

A.  RESOLUTION 2017-004: APPROVAL OF PRELIMINARY BUDGET FOR FISCAL YEAR COMMENCING JULY 1, 2017 AND ENDING JUNE 30, 2018.
DESCRIPTION: The Board will review the proposed preliminary budget, which California law requires adopted by June 30, 2017.
ACTION: A motion was made by Anthony Tominia, and seconded by Valery Larson to approve Resolution 2017-004, Approval of Preliminary Budget for the fiscal year ending June 30, 2018.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

B.  RESOLUTION 2017-005: APPROVAL OF DISTRICT APPROPRIATION LIMIT JULY 1, 2017 THROUGH JUNE 30, 2018.
DESCRIPTION: California State law requires the District, annually, to choose an appropriations (spending) limit and the method by which the limit is determined. This law was adopted by the California voters through the Initiative Process in 1979. It was known as Prop 4, and it basically adds further limits on taxation limits under Prop 13. The way the annual Appropriations Limit law works, a District may not levy taxes greater than the prior year, adjusted for a cost of living factor. Since Camp Meeker never spends more than its allowed Appropriations Limit [i.e. your District runs on less tax dollars than otherwise allowed], this Annual Appropriations Limit process is largely a formality for the District and its Board.   The Appropriations Limit does, however, serve as the maximum amount of tax dollar generated money that can be spent by the District.  Traditionally, the District has used the standardized appropriations limit calculations provided by the County of Sonoma auditor’s office. Note that this limit applies only to the District’s tax dollars, and does not set a limit on the “enterprise” sourced revenues (i.e. the dollars you pay for water). The County of Sonoma Auditor recommends that the District’s limit be established at $277,206 for the fiscal year ending June 30, 2018.

ACTION: A motion was made by Anthony Tominia, and seconded Gary Helfrich to approve Resolution 2017-005 establishing the District’s appropriation’s limit for the fiscal year ending June 30, 2018.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

C.  RESOLUTION 2016-006: TRANSFER OF FUNDS RECREATION AND PARK OPERATING FUND TO WATER OPERATIONS FUND FOR FISCAL YEAR ENDING JUNE 30, 2017.
DESCRIPTION:   The Board adopted Resolution 2015-007 on June 23, 2015 regarding the disposition of $23,887.00 owed the water fund by the Recreation and Park fund and determined that the amount owed would be allowed to “float” and subject to review 2017. The District’s fiscal officer is proposing a transfer from the Recreation and Park Capital fund of $5,000.00 to reduce the total amount due and to develop a further repayment plan by September 30, 2017.
ACTION: A motion was made by Gary Helfrich, and seconded by Cathie Anderson to transfer $5,000 from Recreation and Park funds to the Water Operating Fund to apply toward outstanding amounts owed the water fund from the Recreation & Park fund. The Board will develop a plan for resolution of the remaining balance by September 30.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 1 Absent: 0

D.  DISTRICT MAINTENANCE EMPLOYEE
DESCRIPTION: Director Anderson has proposed the hiring of an individual to perform maintenance and small repair items for Anderson Hall and other sites. The Board discussed a job description, associated costs and out-sourcing solutions in depth.

ACTION: The Board agreed that the directors would gather information and submit to staff by July 12 in order that a job description and possible outsourcing issues be discussed at the July board meeting.

E.  BASKETBALL COURT PAINTING
DESCRIPTION: The Board discussed out-sourcing the painting of lines on the basketball court and Director Tominia and staff will research estimates of costs of professional line painting and court re-surfacing and present to the Board in July.

ACTION: The Board took no action with respect to painting the lines on the basketball court.

F.  CAMP MEEKER SIGN
DESCRIPTION: Director Anderson advised that a Camp Meeker resident has volunteered to repair and paint the Camp Meeker sign. The Board discussed the status of the Camp Meeker sign and ways to assist in proposed volunteer repair. Director Tominia volunteered to be responsible for the sign issues. Director Helfrich will contact County staff regarding establishment of the sign as a historic landmark and put Director Tominia in touch with appropriate personnel.

ACTION: The Board took no action in regard to the sign.

G.  RESEARCH REQUEST-DUTCH BILL CREEK ELIAS LOPEZ
DESCRIPTION: The District has received a request from Elias Lopez, a graduate student at CSU Stanislaus (email in Board packet) to use a stretch of Dutch Bill Creek behind the Post Office for his thesis project.   The Board will discuss the request and appropriate procedures.
ACTION: The Board directed staff to respond to Mr. Lopez advising that Dutch Bill area described in his email is public property and that the District would appreciate results of his work as it may assist in grant funding applications.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

Director Anderson reposted regarding Chipper Day postcards, Forest Unlimited event at Anderson Hall; Board of Equalization fire assessment fee; office locking issues; and bus stop. She proposed a field trip to walk the District properties possibly on a Sunday.
Director Tominia advised that the District has received the Habitat grant and funds will be available effective July 1, 2017. The proposed work to be completed by the Conservation Corps volunteers.
Director Helfrich related that his recent work with Linda Hopkins has offered the opportunity to discuss the pilot program issue and that there will be no pilot program in Camp Meeker ever. He also reviewed community land use/road maintenance proposed planning and related infrastructure and services.

X.  ADJOURNMENT

As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Gary Helfrich that the June 2017 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Helfrich, Larson, Tominia, and Watson voted yes. Director Anderson was absent.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The meeting adjourned at 8:31 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2017-06-20draftminscdg1.doc

 

 

Posted in Minutes | Comments Off on Minutes, June 20, 2017

Agenda, June 20, 2017

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, June 20, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.   CALL TO ORDER

II.  ROLL CALL

III. APPROVAL OF AGENDA

IV.  STATEMENTS OF ABSTENTION

V.  PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)

A.  Approval of Minutes
1.  April 22, 2017
2.  May 16, 2017
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS

A.  RESOLUTION 2017-004: APPROVAL OF PRELIMINARY BUDGET FOR FISCAL YEAR COMMENCING JULY 1, 2017 AND ENDING JUNE 30, 2018.
(Cathie Anderson & Staff, 10 minutes)

DESCRIPTION: The Board will review the proposed preliminary budget, which California law requires adopted by June 30, 2017.
PROPOSED ACTION: The Board may/may not approve Resolution 2017-004, Approval of Preliminary Budget for the fiscal year ending June 30, 2018.

B.  RESOLUTION 2017-005: APPROVAL OF DISTRICT APPROPRIATION LIMIT
JULY 1, 2017 THROUGH JUNE 30, 2018. (Staff, 5 minutes)
DESCRIPTION: California State law requires the District, annually, to choose an appropriations (spending) limit and the method by which the limit is determined. This law was adopted by the California voters through the Initiative Process in 1979. It was known as Prop 4, and it basically adds further limits on taxation limits under Prop 13. The way the annual Appropriations Limit law works, a District may not levy taxes greater than the prior year, adjusted for a cost of living factor. Since Camp Meeker never spends more than its allowed Appropriations Limit [i.e. your District runs on less tax dollars than otherwise allowed], this Annual Appropriations Limit process is largely a formality for the District and its Board.   The Appropriations Limit does, however, serve as the maximum amount of tax dollar generated money that can be spent by the District.  Traditionally, the District has used the standardized appropriations limit calculations provided by the County of Sonoma auditor’s office. Note that this limit applies only to the District’s tax dollars, and does not set a limit on the “enterprise” sourced revenues (i.e. the dollars you pay for water). The County of Sonoma Auditor recommends that the District’s limit be established at $277,206 for the fiscal year ending June 30, 2018.
PROPOSED ACTION: The Board may/may not will decide whether to approve Resolution 2017-005 establishing the District’s appropriation’s limit for the fiscal year ending June 30, 2018.

C.  RESOLUTION 2016-006: TRANSFER OF FUNDS RECREATION AND PARK OPERATING FUND TO WATER OPERATIONS FUND FOR FISCAL YEAR ENDING JUNE 30, 2017.  (Staff, 5 minutes)
DESCRIPTION:   The Board adopted Resolution 2015-007 on June 23, 2015 regarding the disposition of $23,887.00 owed the water fund by the capital fund and determined that the amount owed would be allowed to “float” and subject to review 2017. The District’s fiscal officer is proposing a transfer from the Recreation and Park Capital fund of $5,000.00 to reduce the total amount due and to develop a further repayment plan by September 30, 2017.
PROPOSED ACTION: The Board may/may not take further action regarding transfer of funds.

D.  DISTRICT MAINTENANCE EMPLOYEE (Cathie Anderson, 10 minutes)
DESCRIPTION: Director Anderson has proposed the hiring of an individual to perform maintenance and small repair items for Anderson Hall and other sites. The Board will review a job description and associated costs.
PROPOSED ACTION: The Board may/may not authorize going forward with hiring of an employee to perform maintenance and repair tasks.

E.  BASKETBALL COURT PAINTING (Gary Helfrich, 5 minutes)
DESCRIPTION: The Board will discuss out-sourcing the painting of lines on the basketball court.
PROPOSED ACTION: The Board may/may not approve proceeding with painting the lines on the basketball court.

F.  CAMP MEEKER SIGN (Cathie Anderson/Gary Helfrich, 10 minutes)
DESCRIPTION: The Board will discuss the status of the Camp Meeker sign and proposed repair.
PROPOSED ACTION: The Board may/may not approve further action in regard to the sign.

G.  RESEARCH REQUEST-DUTCH BILL CREEK ELIAS LOPEZ (Staff, 3 minutes)
DESCRIPTION: The District has received a request from Elias Lopez, a graduate student at CSU Stanislaus (email in Board packet) to use a stretch of Dutch Bill Creek behind the Post Office for his thesis project.   The Board will discuss the request and appropriate procedures.
PROPOSED ACTION: The Board may/may not take further action regarding this issue.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, June 20, 2017

Minutes, May 16, 2017

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, May 16, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.    CALL TO ORDER
The meeting was called to order at 7:00 p.m. by Vice-President Helfrich.

II.   ROLL CALL
Directors Helfrich, Tominia and Anderson were present. Directors Larson and Watson were absent.

III.  APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded by Anthony Tominia to approve the agenda as posted.
Directors Anderson, Helfrich, and Tominia voted yes. Directors Larson and Watson were absent.
The motion was approved. Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
There was no public comment.

VI.  CONSENT ITEMS
A.  Approval of Minutes

  1. April 17, 2017
    A motion was made by Cathie Anderson, and seconded by Anthony Tominia to approve the minutes of April 18, 2017 as written.
    Directors Anderson, Helfrich, and Tominia voted yes. Directors Larson and Watson were absent.
    The motion was approved. Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

B.  Payment of Claims
After discussion, a motion was made by Cathie Anderson, seconded by Anthony Tominia to approve the warrant requests 2016/2017- 011 and 2016/2017-012 and the checks 1568-1583 in payment thereof (Wells Fargo Operating), check numbers 592/93 (Bank of the West-Water) and checks 1047 though 1049 US Bank Anderson Hall refunds.

2016/2017-011 RP-May 2017 2,893.32
$65,218.36* Water-May2017 13,033.79

*Inclusive of direct charge transfers

Directors Anderson, Helfrich, and Tominia voted yes. Directors Larson and Watson were absent.
The motion was approved. Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

C.  Journal Entry Approval
The Board reviewed Journal Entry 2017-049 detailing receipt of tax/direct charge proceeds by Wells Fargo Bank for the April tax collection period.
After review, a motion was made by Cathie Anderson, and seconded by Anthony Tominia to approve journal entry 2017-049 as written.
Directors Anderson, Helfrich, and Tominia voted yes. Directors Larson and Watson were absent.
The motion was approved. Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

D.  Administrative and Financial Report

Ms. Doran-Girard reported regarding various year-end and 2017-2018 budgetary issues, workers’ compensation and SDRMA elections.

VII.  REPORT OF THE WATER SYSTEM OPERATOR
Robert Sherrod of Russian River Utility reported regarding tank cleaning and fine-tuning of the Alliance tank as well as State requirements at the wells.
Cathie Anderson inquired about a number of past due and usage issues of several accounts.

VIII.   ACTION ITEMS

A.  RESOLUTION 2017-003: RELEASE OF LIEN APN 3075-260-024, 81 SYLVANIA, DOUG AND FONDA DIETZ

DESCRIPTION: The Board reviewed the information relative to the 81 Sylvania (APNs 075-260-024 and 075-260-023) lien and release.
ACTION: After discussion, a motion was made by Cathie Anderson, and seconded by Anthony Tominia to approve Resolution 2017-003: Lien Release for APN 075-260-024 (81 Sylvania) and authorize Board Secretary to sign appropriate lien release documents and record with County.
Directors Anderson, Helfrich, and Tominia voted yes. Directors Larson and Watson were absent.
The motion was approved. Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

IX.  DIRECTORS’ REPORTS

DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

Director Anderson reported that a new toilet had been installed at Anderson Hall.
Director Tominia reported regarding the bus stop.
Director Helfrich suggested that the Board consider repainting of the basketball court.

X.  ADJOURNMENT

As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Anthony Tominia that the May 2017 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Anderson, Helfrich, and Tominia voted yes. Directors Larson and Watson were absent.
The motion was approved. Ayes: 3 Noes: 0 Abstain: 0 Absent: 2

The meeting adjourned at 7:33 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

 

2017-05-16finalminscdg1.doc

 

 

Posted in Minutes | Comments Off on Minutes, May 16, 2017

Minutes, April 22, 2017

Camp Meeker Recreation and Park District
Board of Directors Study Session Minutes

Saturday, April 22, 2017
NO ACTION WAS TAKEN AS THIS WAS A STUDY SESSION ONLY

I.     CALL TO ORDER
The meeting was called to order by President Watson at 8:30 a.m.

II.   ROLL CALL
Directors Catherine Anderson, Gary Helfrich, Valery Larson, Anthony Tominia and Lynn Watson were present.

III.  PUBLIC COMMENT

There was no public comment.

A.   BOARD PLANNING SESSION 2017-2018
The District’s Certified Public Accountant, Goranson and Associates, Inc., recommended a yearly planning session to review District administration. The Board discussed various matters relative to Board operations, budget and programs for the 2017-2018 Fiscal Year.

Items discussed included:

  1. Revision to District website to provide the community with clearly defined information relative to the District’s role in the community and related information;
  2. Archival of District records;
  3. Programs including a garden at the Post Office, District hosted events, i.e., Halloween, celebrating the park, Dutch Bill Creek day;
  4. Playground Development;
  5. District Officers elections including rotating roles among Board members; CSDA transparency program; Signage, cleanup St. Dorothy’s parcel;
  6. Water outreach –Alliance Redwoods; and,
  7. Other operational issues.

IV.  DIRECTORS REPORTS
There were no Director reports.

V.  ADJOURNMENT

The Board adjourned at 12:30 p.m.

Respectfully submitted,

Cheryl Doran-Girard

2017-04-22finalcdg1

Posted in Minutes | Comments Off on Minutes, April 22, 2017

Agenda, May 16, 2017

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, May 16, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

Download PDF of Supporting Documentation (Board Packet)

I.  CALL TO ORDER

II.  ROLL CALL

III.  APPROVAL OF AGENDA

IV.  STATEMENTS OF ABSTENTION

V.  PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)

A.  Approval of Minutes
1.  April 18, 2017
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.   ACTION ITEMS

A.  RESOLUTION 2017-003: RELEASE OF LIEN APN #075-260-024, 81 SYLVANIA, DOUG AND FONDA DIETZ
DESCRIPTION: The Board will review and discuss the information relative to 81 Sylvania (075-260-024) and APN 075-260-023.

PROPOSED ACTION: The Board may/may not approve the release of the lien and authorize signature of documents.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than ten (10) calendar days before the meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion.

Submit your agenda items using the Districts website at the following address:

http://www.campmeeker.org/wordpress/?page_id=224.

Posted in Agendas | Comments Off on Agenda, May 16, 2017

Minutes, April 18, 2017

Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, April 18, 2017 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

 

I.   CALL TO ORDER
The meeting was called to order at 7:00 p.m.

II.  ROLL CALL
Directors Anderson, Larson, Tominia and Watson were present. Director Helfrich was absent.

III.  APPROVAL OF AGENDA
A motion was made by Cathie Anderson, and seconded by Valery Larson to approve the agenda as posted.
Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

IV.   STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
There was no public comment.

VI.  CONSENT ITEMS
A.  Approval of Minutes
1.  March 21, 2017
A motion was made by Anthony Tominia, and seconded by Valery Larson, to approve the March 21, 2017 minutes as written.
Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 1 Absent: 1

B.  Payment of Claims
After discussion, a motion was made by Cathie Anderson, seconded by Valery Larson to approve the following warrant requests and the checks 1555-1566 in payment thereof and void check 1567 (Wells Fargo Operating), and check numbers 590/91 (Bank of the West-Water).

G2016/2017-010 RP-April 2017 3,022.98
W2016/2017-010 Water-April 2017 11,214.11

Directors Anderson, Larson, Tominia, and Watson voted yes. Director Helfrich was absent.
The motion was approved. Ayes: 4 Noes: 0 Abstain: 0 Absent: 1

Director Helfrich entered the meeting at 7:12 p.m.

C.  Journal Entry Approval
Ms. Doran-Girard explained JV2017-042 recording the payment by the County of Sonoma on the Department of Water Resources loan E58237 from funds held in the Sonoma County Treasury as required per the DWR contract.
A motion was made by Valery Larson, and seconded by Cathie Anderson to approve JV2017-042 recording payment of DWR loan by the Sonoma County Treasurer as per contract.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

D.  Administrative and Financial Report
Ms. Doran-Girard advised that SDRMA renewal has been completed and the Worker Compensation renewal (with removal of volunteers) as well as the Census of Governments which was completed prior to the 3/31/17 due date. She additionally explained a PGE credit of $445.00 a refund for non-functioning streetlight. PGE will send a check to the District for the amount of the credit less outstanding costs. After review of miscellaneous correspondence, she reviewed the tax deposits that were transmitted to Wells Fargo as of April 18.

VII.   REPORT OF THE WATER SYSTEM OPERATOR
Jamie Dunton of Russian River Utility advised that April 19 will be the start date for the tank inspection and cleaning is estimated at April 26. There will be no effect in terms of the water customers and the cleaning will be done one tank at a time. He also advised of upgrades to the controls of the well and booster pump station relating an event of communication fail, etc. Now if there is a communication fail, the system is safe from overflowing. The system continues to work well. Cathie Anderson asked if customers with high usage are notified and if water customer 140 is co-operating with the meter reading process.

VIII.   ACTION ITEMS

A.  WATER CONNECTION/METER REMOVAL: PARCEL 075-203-003 (60 MONTGOMERY) & 075-203-004 (62 MONTGOMERY) JOHN MCDANIEL
DESCRIPTION: John McDaniel owns two parcels (one acquired subsequent to a January 2013 fire). There is a water meter on each parcel. He has combined the parcels and wants to have the meter pulled on one of the lots. He also wants to erase the Direct Charge assessment and water connection fees on the lot he has merged on the theory that he has only one lot. At the September 16 meeting, District Counsel Manwell provided the Board with the law, pros and cons of releasing lots from the underlying Assessment, and cautioned the Board about the potential long term effects of the loss of these Assessments through merger and release/attrition of the lots through merger, fire, abandonment, etc. He informed the Board that, regardless of how many assessed lots remain at the end, the District has an underlying obligation, under the law, to repay the note obligations of the District. These obligations were incurred to provide the Community with a viable water system. The repayment ability of the Community was established and apportioned out to each of the lots then in existence, based on the count of lots to be served when the assessments were set up. Then, assessments and service charges were levied and the water system built. The financing underlying all this was based on the original number of lots to be served, and assessments were levied accordingly. The risk to the District and its ratepayers is that those left last standing will pay more than their original share of the costs of the system. Further research has been conducted in light of the financial impact to parcel owners/customers remaining in the system, water code requirements and District Counsel research. Directors expressed concerns and opinions with respect to the water code application and impact of mergers.
ACTION: After discussion, a motion was made by Gary Helfrich and seconded by Anthony Tominia to honor John McDaniel request to remove parcel 075-203-002, 62 Montgomery from the tax rolls.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

B.  RESOLUTION 2017-001: LIEN RELEASE WATER ACCOUNT #127, ESTATE OF GEORGE WENZLAFF
DESCRIPTION: In March 2016, the Board approved, upon the advice of District Counsel Manwell, the placing of a lien against the property at 87 & 89 California, Camp Meeker for the purpose of collection of delinquent water charges in the amount of $395.46 as the death of George Wenzlaff had resulted in the property being placed for auction. The delinquency has been paid via the water accounts at Russian River Utility; and, the property has sold to a new owner. Therefore, the lien requirements are satisfied.
ACTION: A motion was made by Gary Helfrich, and seconded by Cathie Anderson to approve the release of the lien at the County of Sonoma Recorder office and the appropriate Board officer is authorized to execute lien release documents.

The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

C.  RESOLUTION 2017-002: ORDERING THAT AN ELECTION BE HELD AND REQUESTING CONSOLIDATION WITH THE NOVEMBER 7, 2017 GENERAL ELECTION
DESCRIPTION: The regular biennial election of the District’s Board of Directors will take place on November 7, 2017. Nominations for offices open on July 17 and close August 11. Incumbents who fail to file during the nomination period will be eligible for a five-day extension through 5:00 p.m. on August 16. Consolidation results in the County handling all arrangements for the election and cost reduction to the District. The three incumbents are Helfrich, Larson, and Tominia. The offices are four-year terms beginning December 1, 2017. The Board will also confirm the District’s boundaries and decide length and responsibility for Statements of Qualifications.
The Board directed that statements of qualification not exceed 200 words; and, further that costs associated with candidate statements be paid by the candidates and required in advance to the District.
ACTION: A motion was made by Anthony Tominia, and seconded by Gary Helfrich to approve Resolution 2017-001 and the associated matters relative to the November 7, 2017 election process.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

D.  UPDATE: ANNUAL PLANNING SESSION INFORMATION
DESCRIPTION: The Board agreed to hold a planning session on April 22 per the District’s CPA, Sue Goranson, recommendation during the audit process that the Board consider holding an annual planning session to establish anticipated projects and develop budgetary estimates.
ACTION: The Board will hold its annual planning session on April 22, 2107 at Anderson Hall from 8:30 until 12:30.

IX.  DIRECTORS’ REPORTS
DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION: No action or discussion to take place

 Director Anderson related recent Anderson Hall rental increases and tasks associated with maintaining the hall.

X.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Gary Helfrich that the April 2017 meeting of the Camp Meeker Board of Directors is adjourned.
Directors Anderson, Helfrich, Larson, Tominia, and Watson voted yes. Director Anderson was absent.
The motion was approved. Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The meeting adjourned at 7:58 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

2017-04-18minscdg1.doc

 

Posted in Minutes | Comments Off on Minutes, April 18, 2017

Agenda, April 22, 2017

Camp Meeker Recreation and Park District
Board of Directors Study Session

Saturday, April 22, 2017
8:30 a.m. – 12:30 p.m.
Anderson Hall, 101 Lakeside, Camp Meeker, CA 95419

 

Download PDF of Supporting Documentation (Board Packet)

I.      CALL TO ORDER

II.    ROLL CALL

III.  PUBLIC COMMENT

IV.  BOARD PLANNING SESSION 2017-2018
At the recommendation of the District’s Certified Public Accountant, Goranson and Associates, Inc., the Board will discuss various matters relative to Board operations, budget and programs for   the 2017-2018 Fiscal Year.
NO ACTION WILL BE TAKEN AS THIS IS A STUDY SESSION ONLY

V.  DIRECTORS REPORTS

VI. ADJOURNMENT

 

*Property Posted April 18, 2017 at *8:00 p.m.

 

 

 

2017-04-11cdg1

 

Posted in Agendas | Comments Off on Agenda, April 22, 2017