Agenda, July 16, 2019

Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday July 16, 2019 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

 

campmeeker.org/…/2019-02-19BoardInfo-1.pdf

I.    CALL TO ORDER

II.   ROLL CALL

III.   APPROVAL OF AGENDA

IV.  STATEMENTS OF ABSTENTION

V.  PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)

A.  Approval of Minutes
1.  May 19, 2019 Minutes
2.  June 18, 2019 Minutes

B.  Payment of Claims

C.  Journal Entry Approval

D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.  ACTION ITEMS

A.   SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY (SDRMA) 2019 ELECTION BALLOT BOARD OF DIRECTORS
(Staff, 10 minutes)
DESCRIPTION:  Special District Risk Management Authority is a public agency that provides risk   management/insurance coverage for California local governments. The Board will review the election materials provided by SDRMA and selection up to three (3) candidates. The four-year terms for newly elected Directors will begin January 1, 2020 and terminate on December 31, 2023.   The ballot must be delivered to Sacramento prior to August 21, 2019 to be considered valid and must be considered at a public meeting.

PROPOSED ACTION:  The Board will select nominees and sign the official ballot for return to  SDRMA by August 21, 2019.

B.  RESCIND RESOLUTION 2010-003: SIMPLIFIED BID PROCESS FOR MINOR PROJECTS (Staff, 10 minutes)
DESCRIPTION:  In May 2010, the then Board adopted Resolution 2010-003 entitled “SIMPLIFIED BID PROCESS FOR MINOR PROJECTS.”  The issue was reviewed by Malcolm Manwell prior to the adoption process and the existing documentation has been reviewed.  The Board will discuss the existing Resolution to determine if should remain a policy of the District.

PROPOSED ACTION:  The Board may/may not approve rescinding Resolution 2010-003.

C.  UPDATE: ANDERSON HALL OPERATIONS AND MAINTENANCE REPORT
(John McDaniel, 10 minutes)
DESCRIPTION:  The Board will discuss continuing operations and proposed maintenance projects for Anderson Hall and the District office for the 2019-2020 fiscal year as well as anticipated issues.

PROPOSED ACTION:  The Board may/may not take further action regarding Anderson Hall.

D.  UPDATE: SCWA INVOICES AND AMENDED AGREEMENT (Anthony Tominia, 5 minutes)
DESCRIPTION:  The Sonoma County Water Agency has submitted bills to the District totaling $11,841.71 for water in accordance with the amended agreement of October 2016.  The Board will discuss the agreement and bills.

PROPOSED ACTION:  The Board may take further action.

E.  UPDATE; REMOVAL OF TREE OVERHANGING ANDERSON HALL (Valery Larson, 10 minutes)
DESCRIPTION:  Director Larson will present a draft letter and initiate a discussion of an overhanging tree hazard to the District’s Anderson Hall property.  The tree is located on a parcel owned by St. Dorothy’s Rest.
PROPOSED ACTION:  The Board may/may not approve a letter to the Episcopal Diocese of San     Francisco requesting that the Diocese arrange for removal of the tree as it is causing a potential             hazard at Anderson Hall.

IX.  DIRECTORS’ REPORTS
DESCRIPTION:  This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than fourteen (14) calendar days before a meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion. Items will be included in an agenda based on the number of issues to be discussed.

Submit your agenda items using the Districts website at the following address:

https://www.campmeeker.org/wordpress/?page_id=224.