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Agenda of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, June 18, 2019 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

campmeeker.org/…/2019-02-19BoardInfo-1.pdf

 

I.    CALL TO ORDER

II.   ROLL CALL

III.  APPROVAL OF AGENDA

IV.  STATEMENTS OF ABSTENTION

V.   PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.

VI.  CONSENT ITEMS (10 minutes)

A.  Approval of Minutes
1.  May 21, 2019 minutes
B.  Payment of Claims
C.  Journal Entry Approval
D.  Administrative and Financial Report

VII.   REPORT OF THE WATER SYSTEM OPERATOR (Russian River Utility, 10 minutes)
A.  Report of operations for the current month.

VIII.  ACTION ITEMS

A.  UPDATE PROPOSED CMVFD CONTRACT (Jim Stephens, 10 minutes)
DESCRIPTION: The Board will discuss the possibility of an administrative contract with Sonoma County on the part of CMVFD.

PROPOSED ACTION:  None anticipated.

B.  WATER SYSTEM: 2019 TEMPORARY URGENCY CHANGE PETITION
(MaryAnn King, Trout Unlimited, 10 minutes)

DESCRIPTION:  As the District’s petition to permanentlychange its water right to facilitate future water releases into Dutch Bill Creek for the benefit of Coho salmon and steelhead has yet to be completed with the State Water Board, it will be necessary to file a TUCP (Temporary Urgency Change Petition) with the State to keep this proposed activity compliant with State water law.  Flows appear to be lowering to the point where it would be good to enhance them this year.
PROPOSED ACTION:  The Board may/may not approve the request for a TUCP with the State and authorize the Board President to execute appropriate documents.

C.  ANDERSON HALL 2019-2020 PROPOSED MAINTENANCE(John McDaniel, 10 minutes)
DESCRIPTION:  The Board will discuss proposed maintenance projects for Anderson Hall and the District office for the 2019-2020 fiscal year as well as anticipated revenues and related issues.

PROPOSED ACTION:  The Board may/may not take further action regarding Anderson Hall.

D.  RESOLUTION 2019-005:APPROVAL OF PRELIMINARY BUDGET FOR FISCAL YEAR COMMENCING JULY 1, 2019 AND ENDING JUNE 30, 2020.  (Anthony Tominia & Staff, 15 minutes)
DESCRIPTION: The Board will review the proposed preliminary budget for 2019-2020, which California law requires adopted by June 30, 2019.

PROPOSED ACTION: The Board may/may not approve Resolution 2019-005, Approval of Preliminary Budget for the fiscal year ending June 30, 2020.

E.  RESOLUTION 2019-006:TRANSFER OF FUNDS RECREATION AND PARK OPERATING FUND TO WATER OPERATIONS FUND FOR FISCAL YEAR ENDING JUNE 30, 2019.  (Staff, 5 minutes)

DESCRIPTION:   The Board adopted Resolution 2015-007 on June 23, 2015 regarding the disposition of $23,887.00 owed the water fund by the capital fund and determined that the amount owed would be allowed to “float” and subject to review 2017.  Over the last two fiscal years, the amount owed the water fund has been reduced to $6,887. The District’s fiscal officer is proposing no transfer from the Recreation and Park Operating fund in order to have as much funding as possible for District maintenance and repairs.

PROPOSED ACTION:  The Board may/may not take further action regarding transfer of funds.

F.  RESOLUTION 2019-007 REVIEW OF INSURANCE COVERAGE LIMITATIONS FOR THE FISCAL YEAR 2019-2020; AND, APPROVAL OF COVERAGE LIMITATIONSAND CARRIER PAYMENT (Staff, 5 minutes)
DESCRIPTION: The Board will review the insurance coverage limitations provided by SDRMA for the fiscal year 2019-2020. Past years coverage limitations were set at 5 million dollars to provide the District with coverage appropriate to its assets/activities.  Premium for the fiscal year is $7,750.45.

PROPOSED ACTION: The Board will/will not approve Resolution 2019-007 setting coverage limitations of 5 million dollars and approving carrier payment of $7,750.45.

G.  SCWA INVOICES AND AMENDED AGREEMENT (Anthony Tominia, 5 minutes)
DESCRIPTION:  The Sonoma County Water Agency has submitted bills to the District totaling $11,841.71 for water in accordance with the amended agreement of October 2016.  The Board will discuss the agreement and bills.

PROPOSED ACTION:  The Board may take further action.

H.  REMOVAL OF TREE OVERHANGING ANDERSON HALL (Valery Larson, 10 minutes)

DESCRIPTION:  Director Larson will present a draft letter and initiate a discussion of an overhanging tree hazard to the District’s Anderson Hall property.  The tree is located on a parcel owned by St. Dorothy’s Rest.

PROPOSED ACTION:  The Board may/may not approve a letter to the Episcopal Diocese of San     Francisco requesting that the Diocese arrange for removal of the tree as it is causing a potential             hazard at Anderson Hall.

I.  PROPOSED POLICY:ABANDONED AUTO ON DISTRICT PROPERTY (Staff, 5 minutes)
DESCRIPTION:  The Board will review a proposed policy to address automobiles abandoned on District property and removal thereof by the County of Sonoma vehicle abatement section of Permit and Resource management.

PROPOSED ACTION:  The Board may/may not take further action.

IX.  DIRECTORS’ REPORTS

DESCRIPTION:  This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place

X.  ADJOURNMENT

HOW TO GET AN ITEM ON THE AGENDA

Requests for items for the agenda of the regular meetings of the Camp Meeker Recreation and Park District must be submitted to the District in writing or through the District’s website.

Regular meetings are held the 3rd Tuesday of each month. The District must receive submissions no later than fourteen (14) calendar days before a meeting.

Submit your agenda items in writing to: Camp Meeker Recreation and Park District, Post Office Box 461, Camp Meeker, CA 95419. Be sure to include your name, address and phone number. Anonymous submissions will not be considered for discussion. Items will be included in an agenda based on the number of issues to be discussed.

Submit your agenda items using the Districts website at the following address:

https://www.campmeeker.org/wordpress/?page_id=224.