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Minutes of the Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District

Tuesday, April 16, 2019 7:00 pm

DISTRICT OFFICE (Next to the Fire Station)
CAMP MEEKER, CALIFORNIA

I.     CALL TO ORDER
The meeting was called to order at 7:00 p.m. by President Helfrich.

II.   ROLL CALL
Directors Helfrich, Larson, McDaniel, Watson and Tominia were present.

III.  APPROVAL OF AGENDA
A motion was made by Anthony Tominia, and seconded Anthony Valery Larson to approve the agenda with the deletion of Action Item B.

Directors Helfrich, Larson, McDaniel, Watson and Tominia voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

IV.  STATEMENTS OF ABSTENTION
There were no statements of abstention.

V.  PUBLIC COMMENT
The public may address the Board of topics NOT covered by this agenda. Testimony is limited to three minutes. Please state your first and last names clearly so that it can be correctly entered in the minutes.
There was no public comment.

VI.  CONSENT ITEMS

A.  Approval of Minutes
1.  March 26, 2019 minutes
A motion was made by Valery Larson, and seconded by John McDaniel to approve the
March 26, 2019 minutes as recorded.

Directors Helfrich, Larson, McDaniel, Watson and Tominia voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

B.  Payment of Claims
A motion was made by Anthony Tominia, and seconded by Valery Larson to approve the
April 16, 2019 warrant request 2018/2019-010 as follows:

 

2018-2019-010 RP-April 2019 6,330.78
$18,861.65 Water-April 2019 12,530.87

Wells Fargo Bank Checks 1906-1914 Wells Fargo Investment 1016-$30,000.00, and Bank of the West checks 639 and 640 in payment of expenses and water receipt transfers. Check 1909 was voided and replaced.

C.  Journal Entry Approval
There were no journal entries beyond those interest and ongoing recurring entries.

D.  Administrative and Financial Report
Ms. Doran-Girard reported that the final filing for reimbursement for the State Parks Habitat grant has been completed, the required Government Compensation report will be submitted this coming week, and up dated the Board on various items with respect to the District’s website, Property Tax estimates for year-end, Elections and State Compensation insurance.

VII.   REPORT OF THE WATER SYSTEM OPERATOR

A.  In the absence of Russian River Utility staff, the water report as provided by email to District Staff was conveyed to the Board. Water customer delinquencies have been reviewed.

VIII.  ACTION ITEMS

A.  ANDERSON HALL RENTAL POLICY
DESCRIPTION:  John McDaniel reviewed an updated version of proposed rental policies with respect to Anderson Hall rentals and formalize said policy.  The purpose of the proposed policies is to insure transparency and consistency in the rate structure and administration of the client rentals and payment conditions.

ACTION:  A motion was made by Anthony Tominia, and seconded by Valery Larson to approve the proposed policies is to insure transparency and consistency in the rate structure and administration of the client rentals and payment conditions.

Directors Helfrich, Larson, McDaniel, Watson and Tominia voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

B.  VOLUNTEER APPRECIATION:BOARD SERVICE CATHIE ANDERSON
DESCRIPTION:  The Board reviewed plans for installation and presentation of appreciation for Catherine (Cathie) Castle Anderson’s long-term service on the Recreation and Park Board.
ACTION:  The Board agreed that the presentation will be held at the playground on Sunday, May 19 at noon. Plan and responsibilities for presentation will be determined by staff and Board members.

IX.  DIRECTORS’ REPORTS

DESCRIPTION:  This item is for information reporting only.  In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

PROPOSED ACTION:  No action or discussion to take place

 Director Tominia suggested that the Board consider contacting MaryAnn King with respect to water release for the fish for this summer season.

X.  ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by
Valery Larson, and seconded by Lynn Watson that the April 2019 meeting of the Camp Meeker Board of Directors is adjourned.

Directors Helfrich, Larson, McDaniel, Tominia, and Watson voted yes.
Ayes: 5 Noes: 0 Abstain: 0 Absent: 0

The motion was approved.

The meeting adjourned at 7:32 p.m.

Respectfully submitted,

CHERYL DORAN-GIRARD

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